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Introductions

Georgia Milestones Assessment System End of Course Winter eDIRECT Enrollments Training End of Course Fall Mid-Month eDIRECT & DRC INSIGHT Training. Introductions. GaDOE Sandy Greene, Ed.D ., Director, Assessment Joe Blessing, Assessment Specialist

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Introductions

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  1. Georgia Milestones Assessment SystemEnd of Course Winter eDIRECT Enrollments TrainingEnd of Course Fall Mid-Month eDIRECT & DRC INSIGHT Training

  2. Introductions • GaDOE • Sandy Greene, Ed.D., Director, Assessment • Joe Blessing, Assessment Specialist • Mary Nesbit-McBride, Ph.D., Assessment Specialist • Robert McLeod, Ed.D., Assessment Specialist • Chris Shealy, Director, Technology Services • DRC • Anu Tummala, Program Management • Michelle Gronemeyer, Program Management • Evan Gedlinske, Program Management • Stuart Bowlus, Program Management • Missy Shealy, Program Management • Phil Peterson, Customer Care

  3. Training opportunities • Available on eDIRECT: • https://ga.drcedirect.com • General Information/Documents/ • Recording of this training session: • https://attendee.gotowebinar.com/register/4147630922493786625 • Live Repeat • August 1, 2017 (1:00 PM) • https://attendee.gotowebinar.com/register/8555847916154840577

  4. Agenda • What’s new? • Enrollment Count Collection • Both Winter 2017 & Preliminary Spring 2018 Dates • Testing Site Manager (TSM) and Secure Browser Release • Device Toolkit (DTK) Interface upgrades coming in August • User administration • Assigning New Permissions • Enrollment • Additional Materials • Test Setup • Assigning New Permissions • Student Management • Test Session Management • Tracking Status

  5. GaDOE Opening Comments

  6. Key Dates - EOC Fall Mid-Month • Test Setup opens in eDIRECT: July 24 • Reminder – EOC Mid-Month assessments are online only • Exceptions for students needing Braille or paper Large-Print as an accommodation • State Testing Windows: • August 7-25 • September 11-22 • October 10-20 (starts Tuesday - due to State Holiday Oct 9) • November 6-17 • Preliminary reports posted in eDIRECT • 10 business days from receipt of scorable test documents/records at scoring center for ELA and Math • 5 business days from receipt of scorable test documents/records at scoring center for of testing for Science and Social Studies • Final (paper) reports • To be shipped with EOC Winter reports

  7. Key Dates - EOC Winter Main • Enrollments opens Monday 8/14 • Enrollments must be complete by Friday 8/25 at 8 PM ET • Materials to be shipped 10 working days in advance of district testing window • Thanksgiving Break dates are considered non-working days • Test Setup opens in eDIRECT: Tuesday 10/31 • State Testing Window: • November 27 – January 5 • Preliminary reports posted in eDIRECT • 10 business days from receipt of scorable test documents/records at scoring center for ELA and Math • 5 business days from receipt of scorable test documents/records at scoring center for of testing for Science and Social Studies • Final (paper) reports • Arrive in districts no later than February 23

  8. What’s new?

  9. What’s new? • Enrollments • Additional questions about EOC Winter testing • Additional questions about Spring 2018 testing • EOC Spring test dates • EOG Spring test dates • EOG Summer Retest test dates • Date of First Spring Graduation Ceremony • Spring School Closing Date • Responses assist us with planning for Spring activities • You will be able to provide updates in January during the Spring Enrollments process

  10. Testing software • DRC INSIGHT Secure Browser and Testing Site Manager (TSM) • Updated software will be released evening of July 27 • New software will be required for testing EOC Fall MM and beyond. • No changes to installation procedures from last year • If auto-updates are enabled the software will automatically update • The iPad App was updated June 26. • This version of the app will need to be installed for EOC Fall MM and beyond.

  11. Device Toolkit (DTK) interface updates in late August • Upgrades to DTK interface will be deployed in late August • No action required for existing Organization Units (OUs) • If you have two OUs on a single testing device (one for GA and the second for WIDA), they will automatically be combined into one OU in the new interface. • Same information/configuration options will be available • Auto Update for Secure Browsers • Content Cache and URL • Response Cache and URL • Proxy Host • Load Simulation

  12. August Enhancements and Future Resources • August Enhancements: • Combined OU configuration for GA & WIDA • Dashboard to provide high-level picture of all TSMs and Secure Browsers • Future Resources • Documentation mapping current DTK functionality to new screens - August

  13. Assigning Permissions for New Administration

  14. User Administration, Edit

  15. User Administration, Edit

  16. Edit User, Permissions

  17. Edit User, Permissions

  18. Edit User, Permission Sets • System Test Coordinator • School Test Coordinator • School Technology Coordinator

  19. Edit User, Mass assign permissions

  20. eDIRECT Permissions

  21. Enrollments

  22. Enrollments • Provide order quantities for paper materials orders. • Provides other information to support both paper and online testing. • Enrollment information should be entered at the system level and at the school level for each participating school.

  23. Enrollments • End-of-Course Winter 2017 Main Administration only • August 14-25 (closes 8:00 PM EDT on 8/25/17) • Enrollment information can continue to be updated until August 25, 2017 8:00 PM EST. • Once the enrollment window has closed, the data will become view-only.

  24. Accessing Enrollments • Log into eDIRECT • https://ga.drcedirect.com • From the top navigation pane, select Enrollments under the Materials group.

  25. Entering Enrollments • Select School = “(All)” to enter system-level enrollment information • Select each participating School to enter school-level enrollment information • When entering Enrollments, you can save your work and continue at a later time by clicking the Save button. When all quantities are entered, you should click the Complete button. • Be sure to scroll to see all of the questions!

  26. Entering Enrollments, System Level • Select an Administration • End of Course Winter 2017 • Choose School = “(All)” to enter system-level information • Select “Show Enrollments” • End of Course Winter 2017

  27. Entering Enrollments, System Level • EOC Winter testing dates, break dates, pickup dates, other dates • Test Date/Window • EOC Winter Main 2017 • Each course • It is critical that this information is correct. Please do not simply use the same date for all EOCs unless that is an accurate reflection of your testing window. • Holiday/Break Date/Window • Thanksgiving • Winter • Scorable Materials Requested Pickup Date • Nonscorable Materials Requested Pickup Date • Date of First Winter Graduation Ceremony • Dates will be provided in drop-down format.

  28. Entering Enrollments, System Level • System Overage • Sites testing 100% online can select NA to indicate no overage is needed. • Please provide your preferred system overage percentage of 3%, 5%, 7%, or NA. • You will be sent extra materials based on that percentage and your total school enrollment counts for paper testers.

  29. Entering Enrollments, System Level • EOC Spring and Summer testing dates and other dates • Test Date/Window • EOC Spring Main 2018 • EOG Spring Main 2018 • EOG Summer Retest 2018 • Date of First Spring Graduation Ceremony • Spring School Closing Date • Dates will be provided in drop-down format. • You will have the opportunity to provide updated information during the January 2018 Enrollments window for the Spring administrations.

  30. Entering Enrollments, System Level • Contacts and Addresses • Review the Contact and Address information displayed • Provide any necessary corrections or updates by clicking the Update Contacts and Addresses button.

  31. Entering Enrollments, System Level • Choose Save to save your work and return later or Complete if all of your entry is complete. • Be sure to scroll to see all of the questions!

  32. Entering Enrollments, School Level • Select an Administration • End of Course Winter 2017 • Choose each participating school under School • If a school is not available in the drop-down menu, the District Test Coordinator should contact DRC Customer Service at (866) 282-2249 or gahelpdesk@datarecognitioncorp.com. • Select “Show Enrollments”

  33. Entering Enrollments, School Level

  34. Entering Enrollments, School Level • For each grade or assessment, you are asked to enter the following counts: • Online—expected number of online testers • Paper—expected number of paper/pencil testers. This count should not include the number of enrollments included for Large Print, Braille, or Paper tests for Read-Aloud, Small Group Administration. • Large Print—expected number of testers using a paper large-print test book. • Braille—expected number of testers using a paper Braille test book. • Choose Save to save your work and return later or Complete if all of your entry is complete.

  35. Tracking Enrollments • The Summary tab displays a grid of the enrollment counts entered to date. • At the school level, it provides a read-only view of the school’s enrollments. • At the system level, it provides a system-wide roll up of all enrollment counts. • The Status tab displays the overall status of enrollment data entry. • For each school, it notes if enrollments are Not Started, In Progress, or Completed.

  36. Additional Materials

  37. Additional Materials EOC Winter 2017

  38. Student Management

  39. Students – ManageStudents

  40. Students – Add/View/EditStudent Detail

  41. Students – Add/View/Edit Accommodations • IMPORTANT -- Be sure to enter accommodations beforeprinting test tickets! • Some accommodations require specific test forms, which are assigned when students are placed into test sessions and reassigned when accommodations are entered.

  42. Students – Add/View/Edit Demographics

  43. Students – Add/View/Edit Testing Codes EOC Only

  44. Students – Multiple Student Upload

  45. Students – Multiple Student Upload • Newly submitted records will be matched against existing records • based on System Code, Last Name, Date of Birth and GTID • Existing records will be updated with latest information • Students with teacher updates will be removed from existing test sessions and added to new test sessions ifthe students have not started testing • New records will be added to eDIRECT • Students marked for online testing will be placed into Test Sessions • Based on Course and Teacher • Students marked for paper testing will be loaded, but not in Test Sessions

  46. Students – REMINDER! • Be sure that any updates you make to students in eDIRECT (one-by-one or via Multiple Student Upload) are also made in your local student information system!

  47. Test Session Management

  48. Test Sessions • Test session naming convention: • <Teacher Last Name>, <Teacher First Name> •  Example: • JOHNSON, BRENDA • Will be unique by District, School, Assessment (grade and content area) • Used for grouping students for administration • Used for grouping students for reporting • Do not need to test in physical location to which student is assigned

  49. TestSessions

  50. TestSessions – Add Test Session

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