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Congress working methods and practices Information session for delegates

Congress working methods and practices Information session for delegates. Sixteenth Congress, 2011. Where to get information. Website www.wmo.int Information booklet for delegation; Tentative workplan and flowchart; Daily Congress Journal; Information documents (Cg-XVI/INF. )

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Congress working methods and practices Information session for delegates

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  1. Congress working methods and practicesInformation session for delegates Sixteenth Congress, 2011

  2. Where to get information • Website www.wmo.int • Information booklet for delegation; • Tentative workplan and flowchart; • Daily Congress Journal; • Information documents (Cg-XVI/INF. ) • Basic Documents (WMO-No.15) • Information desk at CICG

  3. Working bodies • Plenary - formal forum for adoption decisions chaied by the President, requires quorum of majority of Members (States for Art 11(a)), principal delegates are required to attend, attendance record • Working Committees A, B, C– open, consider agenda items, report to plenary, chaired by Vice-presidents. Two work in parallel. • Committees (Nomination, Credentials, Coordination – closed) • Sub-committees – open, detailed discussions on certain items: • Budget and operating plan 2012-2015, • Global Framework for Climate Services, • Amendments to general regulations

  4. Parallel events • Side events Congress sub-committees meetings, report back to Congress; Information sessions, consultations, presentations – linked to the deliberations and outcomes of Congress; • MeteoHydex’2011 – 23-26 May • Spouses’ programme • Receptions

  5. Pre-session documents • Doc. 8.1(2) Numbered by agenda items, reference in the Annotated Agenda REV. 1, 2, … - revised Doc.; ADD. 1, 2…. – addition to to the Doc. Cover page – summary and references, Appendix A – draft text for general summary (decision); Appendices B, … - draft Resolution (decision); Appendix … - background information. • Rep. 2.1 - Progress report for information (2.1 and 2.2); • INF. 2 - Information document related to agenda item 3 • One hard copy full set per delegation. All documents posted on the website/ftp, wireless service available as well as synchronization software

  6. In-session documents • WP-AWP-B WP-C Working paper – working draft decision prepared following the discussion of item at the Working Committee, or its sub-committee, for further consideration by the Working Committee • PINK– Final draft decision for adoption by plenary; Keep approved PINKs (note amendments if made at the plenary) as provisional final report of Congress. • One hard copy will be distributed per delegation. All documents will be posted on the website/ftp as become available, wireless service available as well as synchronization software. • Draft Minutes, when requested by plenary, will be distributed for comments during 48 hours, before approval at the plenary.

  7. Elections – voting by secret ballot • Appointment of the Secretary-General – 12.3 (24 May) 2/3 majority of Member States • Election of President and Vice Presidents– 12.1 (25 May) Separate for each office, simple majority of Member States • Election of Executive Council members – 12.2 (26 May) 27 seats to be filled, simple majority of Member States. 1 stage - to fill 4 seats per region, 2 stage – to fill remaining 13 seats, one voting slip (maximum 9 per region) • Voting rights - Art. 31, Res. 37 (Cg-XI) Members in arrears for more 2 consecutive calendar years do not vote; principle delegates. • INF. 2 – Procedures and applicable rules • Electronic voting – information session on 24 May.

  8. Q & A Thank you

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