Hal Noakes’ Guide for Meeting Point & ViGO (Preface)

1. Hal Noakes’ Guide for Meeting Point & ViGO (Preface) 1 of 22 • BEFORE YOU START • Make sure you have a SWITCHED, FULL DUPLEX ethernet connection (critical, so make sure) This means you are not sharing a “hub” either in your office or down the hall in the wiring closet and that data can go in both directions at the same time. • PC should have Intel Pentium III, 800 MHz, 256 MB RAM (NOT AMD processor) • PC must be running Windows 98 or 2000 (NT doesn’t support USB) • If you are using NT, call me… there is an internal card that can be used… the VCON Escort 25. However, two processor systems are not compatible. • Do the complete software installation BEFORE you plug the VIGO into the PC for the first time • Go through this PowerPoint presentation completely before you open the box (you may need to exchange it for a different model)

2. Hal Noakes’ Guide for Meeting Point & ViGO (Installation) 2 of 22 Click on this to install the MeetingPoint software - this must be done before doing anything with the VIGO Hardware! It is a good idea to print out the installation guide for reference Version 4.51 is current as of September 2001.

3. Hal Noakes’ Guide for Meeting Point & ViGO (Installation) 3 of 22 Click on YES for each of these screens

4. Hal Noakes’ Guide for Meeting Point & ViGO (Installation) 4 of 22 I suggest you take the default filenames and locations throughout the setup.

5. Hal Noakes’ Guide for Meeting Point & ViGO (Installation) 5 of 22 Put your own name and organization in these fields

6. Hal Noakes’ Guide for Meeting Point & ViGO (Installation) 6 of 22 Click on YES

7. Hal Noakes’ Guide for Meeting Point & ViGO (Installation) 7 of 22 Take the default values and click next

8. Hal Noakes’ Guide for Meeting Point & ViGO (Installation) 8 of 22 Click next

9. Hal Noakes’ Guide for Meeting Point & ViGO (Installation) 9 of 22 Be patient while the software is installed

10. Hal Noakes’ Guide for Meeting Point & ViGO (Installation) 10 of 22 Restart your computer and then plug the USB cord from the VIGO into the USB port on the computer. Then turn on the power switch on the VIGO and you will see the USB being recognized as VCON VIGO.

11. Hal Noakes’ Guide for Meeting Point & ViGO (Installation) 11 of 22 Check with Hal Noakes hln@virginia.edu for the number to put here

12. Hal Noakes’ Guide for Meeting Point & ViGO (Installation) 12 of 22 This info will be available to others who have access to our shared Address Book. Accuracy here simplifies future attempts to link-up. Complete, then click next. Click next.

13. Hal Noakes’ Guide for Meeting Point & ViGO (Installation) 13 of 22 Thecamera bundled with the ViGO package does not have Pan/Tilt/Zoom, so select None and click next. If you are using a different model, you might need to select it from the pick-list. Your User Name should be the same as your MXM login name. The User Number will be automatically assigned and is the number people will “dial” to talk with you. The Gatekeeper Address is the same as the MXM address.

14. Hal Noakes’ Guide for Meeting Point & ViGO (Installation) 14 of 22 This is just a confirmatory screen,so review it for accuracy and click on Finish.

15. Hal Noakes’ Guide for Meeting Point & ViGO (Connection) 15 of 22 OK! If you see yourself, your VIGO is installed correctly. Now, continue to finish setting up and make a call to me.

16. Hal Noakes’ Guide for Meeting Point & ViGO (Connection) 16 of 22 Right click on empty part of top tool bar and click on Properties Hal, this is a great page that makes it real. Can you insert a couple more slides that highlight the Dialer function? People ought to be savvy enough to work through most of the toolbar options, but dialing requires knowing the UVA IP and things like that.

17. Hal Noakes’ Guide for Meeting Point & ViGO (Connection) 17 of 22 If you have trouble with microphone or speakers, it is probably curable here Keep Automatic Gain Control off Hal, this is a great page that makes it real. Can you insert a couple more slides that highlight the Dialer function? People ought to be savvy enough to work through most of the toolbar options, but dialing requires knowing the UVA IP and things like that. Click on Hardware

18. Hal Noakes’ Guide for Meeting Point & ViGO (Connection) 18 of 22 Click on Calls Select the Incoming Calls tab Make sure that Auto answer is checked or your VIGO won’t respond to calls

19. Hal Noakes’ Guide for Meeting Point & ViGO (Connection) 19 of 22 Click on telephone icon to bring up address book.

20. Hal Noakes’ Guide for Meeting Point & ViGO (Connection) 20 of 22 Click on Manual Dialer, then on LAN Dialer

21. Hal Noakes’ Guide for Meeting Point & ViGO (Connection) 21 of 22 Type User Number of person to be called in the entry box My number is 705 Click on Options Finally, Click Dial to make call! Set the bandwidth for the call in the lower entry box. Note: 384 is good, 768 is better.

22. Hal Noakes’ Guide for Meeting Point & ViGO (Connection) 22 of 22 Double click on “online directory” to access automatically updated MXM directory. Press function key “F5” to refresh this information and get the latest status of network participants. Endpoints that are “on” and ready to receive a call have a green globe. If there is a telephone next to the globe, that person is already in a call. Double click the icon to make the call.