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JLAB Shipping & Receiving

Bill Brisiel – Shipping/Receiving Manager. JLAB Shipping & Receiving. Music by Dr. Simon Taylor PHD. Contracted Staffing. 2.5 Receiving 1 Shipping 1 Delivery Driver 1 Mail Distribution 2 Setups & Moves .5 Manager. Technologies. Shipping Receiving Log (SRL) Costpoint

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JLAB Shipping & Receiving

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  1. Bill Brisiel – Shipping/Receiving Manager JLAB Shipping & Receiving Music by Dr. Simon Taylor PHD

  2. Contracted Staffing • 2.5 Receiving • 1 Shipping • 1 Delivery Driver • 1 Mail Distribution • 2 Setups & Moves • .5 Manager

  3. Technologies • Shipping Receiving Log (SRL) • Costpoint • Delivery Travelers • Bar-coding – internal tracking number only

  4. How S&R Got It Done • All packages entered into SRL and assigned tracking number • Packages sorted by type E-Commerce / Purchase orders / Credit Card • Purchase orders checked against packing list & entered into Costpoint • Credit Card orders checked against packing list

  5. How S&R Got It Done • Office Supplies verified by packing list to PO. No inspection of contents • Signatures needed on travelers • Travels reconciled to SRL and filed with the purchase order

  6. Shipping • Box, bag or otherwise package all shipments • Prepare documents for domestic shipments • Contact customs broker for international shipments • Track vendor returns and other problem shipments

  7. Mail Distribution • Manually sort inter-office mail and manually sort USPS mail • USPS delivers to 3 major buildings • Remainder of JLAB mail delivered to loading dock • Delivery driver carries inter-office and all other USPS mail to 16 mail stops. • Performed some filing duties

  8. Deliveries, Set-ups and Moves • Daily deliveries to all buildings • Attained customer signatures on travelers • Set-ups, moves and property pick-ups performed as required

  9. In-House Staffing • 2 FTE Receiving • 1 FTE Shipping • 1 FTE Delivery Driver • .5 FTE Manager

  10. Technologies • Shipping Receiving Log (SRL) • Costpoint • Bar-coding • PDA /Tracer Software • Established fully equipped work stations

  11. How S&R Gets It Done • All packages scanned/entered into SRL • SRL creates barcode label that includes tracking number, PO and delivery location • Purchase orders checked against packing list & scanned/entered into Costpoint • Credit Card orders assigned tracking number, packing list copied / saved

  12. How S&R Gets It Done • Office Supplies verified by packing list to PO. No inspection of contents • Stockroom orders received in same manner as office supplies

  13. Shipping • Box, crate or otherwise package all shipments • Prepare documents for domestic shipments • Determine if Customs Broker is needed for international shipments • Track vendor returns and other problem shipments • Foam-in-place system

  14. Mail Distribution • Manually sort inter-office mail and manually sort USPS mail • USPS delivers to 3 major buildings • Remainder of JLAB mail delivered to loading dock • Delivery driver carries inter-office and all other USPS mail to 16 mail stops. • Teamwork, all hands sort mail

  15. Deliveries, Set-ups and Moves • Daily deliveries to all buildings • Scan package and badge • No more travelers • Set-ups, moves and property pick-ups performed as required • Teamwork, all hands perform setups and moves as required

  16. The Result • Reduced staffing requirements by 50% • All packages assigned same priority • Bar-coding saves much effort and time • No improvements to mail process • Great team work

  17. The End

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