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INDI.Co: The Ultimate Solution for Conference Organization and Management

INDI.Co is a powerful software designed to organize and manage scientific conferences and meetings. With advanced features such as access control, delegate responsibilities, program setup, user registration, and more, it simplifies the entire process. The software also allows customization of conference web pages, generates publications, and archives your conference for long-term use. INDI.Co is the future of conference management.

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INDI.Co: The Ultimate Solution for Conference Organization and Management

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  1. JY Le Meur CERN Jean-Yves.Le.Meur@cern.ch InDiCo: the Solution for Organizing and Managing Scientific Conferences and Meetings

  2. Some existing products (I) • Commercial • Eveni: http://eveni.com • Suvisoft: http://suvisoft.fi/Corg software • Conference.com: http://conference.com • Softconf: http://softconf.comStart software • Freeware • CyberChair: http://www.cyberchair.org/ • Open Conference System: http://www.pkp.ubc.ca/ocs/ • Zakon Group LLC: http://www.openconf.orgOpenconf • CDS Agenda http://agenda.cern.ch CERN • And lot of home-made apps… JY Le Meur

  3. Some existing products (II) • Commercial products • Mainly hosting is proposed • Mostly service oriented, with “manual” intervention like hotels booking, paper shipping, etc • Targets are large conferences. Not convenient for one day workshop • No multi-conference features • High Cost: each event is charged and additional fees often asked to participants • Long Term problem: longevity of the web site requires to pay every year. Strong dependency on ‘small’ company JY Le Meur

  4. Some existing products (III) • Freeware products • Very basic features proposed and poor web interfaces • Incomplete • No much flexibility in the design • Aiming at single event management • Very little experience: not much used so far by conference organisers • With the agendas of events stored in CDS Agenda System , we had at CERN an interesting starting point… JY Le Meur

  5. Speakers Participants Referees Conference organization Chairperson System Manager Librarians Conference Secretary Reminder of what is a conference ! (I) • Many people… Web site users • And more ! (sponsors, travel coordinator, publishers…) JY Le Meur

  6. Contributions Sessions Conferences Categories What is a conference ! (II) > Call for Material > Material Submission • Lot of “objects”… Talks > Material Selection Categories contain many conferences that contain many sessions that contain many contributions that may contain many talks with many attached material… > Program Setup > User Registration > Web Site Management > Electronic Proceedings > Long term archive INDI ? Lot of processes JY Le Meur

  7. INDICO main supported features: version 1 • control access rights on each “object” • delegate responsibilities to others according to roles • create new conference, meeting or lecture • submit material • select material • define tracks and manage them • set up the program: • allocation of contributions to sessions • timetable arrangement • customize conference web pages • register users • attach material at all levels • generate publications: abstract book, etc (PDF) • make categories to classify conferences • archive your conference JY Le Meur

  8. Future: planned extensions at CERN • Allow customization of participant registration forms • Simplify interface to modify complex schedules • Enable listing on index of speakers, abstracts, etc. • Add some more material reviewing options • Predefine more views when displaying timetable • Note: Software is Open Source Modules can easily be added for very specific requirements if needed JY Le Meur

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