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Organisational structure of an integrated University and Project Implementation

Organisational structure of an integrated University and Project Implementation. Case and experience of the University of Graz Prof. Roberta Maierhofer Vice-Rector for International Relations and Interdisciplinary cooperation Prof. Wolfgang Benedek, Chair of Faculty Board of Law Faculty.

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Organisational structure of an integrated University and Project Implementation

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  1. Organisational structure of an integrated University and Project Implementation • Case and experience of the University of Graz • Prof. Roberta Maierhofer • Vice-Rector for International Relations and • Interdisciplinary cooperation • Prof. Wolfgang Benedek, • Chair of Faculty Board of Law Faculty

  2. Graz UNESCO’s World Heritage Cultural Capital 2003 Population: 250,000 (second largest city in Austria) Students: 40,000 4 Universities 2 Universities of Applied Sciences (FH) 1 University of Teachers Training

  3. HISTORY The University Situated between the Mediterranean Sea and the Alps, the University of Graz has been a great influence on the character and the life of the capital of Styria for more than 400 years. As UNESCO’s World Cultural Heritage Site, Cultural Capital of Europe 2003 and a centre of architecture, Graz ranks among the most important and most bustling cities in Europe. www.uni-graz.at

  4. Faculties Arts and Humanities Natural Sciences Social and Economic Sciences Theology Law Environmental and Regional Sciences and Education

  5. Study Programs Diploma Programs Secondary School Teacher Accreditation Programs Bachelor Programs Master Programs Doctoral Programs 70 Fields of Study 73 Departments 3,000 Staff 22,000 Students

  6. The organisation • Legal situation: • New law implemented in 2004: Universities act autonomously • Law acts as frame, detailed regulations can be determined by the university itself (statutes) Autonomy, Participation, Cost-Effectivness

  7. advising Ministry Scientific Council(12 member) Performance Agreement advising Budget (3 years) Karl-Franzens-Universität Graz • : Senate21 Persons University Council 9 Persons Rectorate1 Rector und 4 Vice-Rectors 11 professors 3 assisatant prof 6 Students 1 Administration Organisational units

  8. Top Management Bodies • University Council (9 members) • Approval of the development plan, organisation plan and performance agreement • Election of the Rector: three candidates proposed by Senate • Approval of performance report and intellectual capital report

  9. Top Management Bodies • Rectorate • Preparation of development plan, organisation plan and performance agreement • Appointement of heads of organisational units & conclusion of their performance agreements • Preparation of balance, performance report and intellectual capital report • Preparation of the statutes • Budgeting • Evaluation and Quality Assurance • All units of the university report to the rectorate

  10. Top Management Bodies • Senate • Statement to draft development plan and organisation plan • Approval of statutes • Election of 4 members of the University Council • Nomination of 3 candidates for the election of the Rector • Approval of curricula based on recommendations of curricula commissions • Overseeing appointment procedures

  11. Universität Graz: Strategy • Development Plan • Target and Performance Agreement • Ministry Rectorate Organisational units (faculties) • Departments (institutes) • Persons

  12. Budget • Budget on the basis of human ressources and infrastructure • Budget on the basis of performance • Budget for projects and innovation on the basis of target and performance agreements • Budget for special purposes • Tuition fees (special allocation by senate and students) • Strategic reserves of the university management

  13. Organisational Units: Faculty Faculty Dean Vice Dean Dean of studies Faculty administration (Dekanat) Faculty Board

  14. Role of Faculty Boards • Discussion of all matters of relevance to faculty • Receiving of reports by dean and other functionaries • Reviewing of financial report by dean • Advising of dean/recto rate • Receiving reports of sub-bodies of faculty or faculty-related bodies of Senate, i.e. Advisory Board on staff development, habilitation and appointment commissions, curricula commission

  15. Quality Management • Teaching – electronical questionnaires • Research – performance record • Administration: specific training • + faculty evaluations • + staff evaluation, i.e. for permanent positions • -> performance agreements on all levels

  16. Quality Assurance Unit • Linked to director of resources • General overview of all indicators • Strategic counselling and decisions • Specific quality assurance task linked to: • Vice-Rector of Research/University Research Service • Vice-Rector of Studies/Study Division, Keeping statistics, Bologna-team etc.

  17. Project Implementation • General trend to look for funding from outside university – university budget from ministry linked to external funding as indicator in performance agreement • Opportunities on National Level • Opportunities on European Level

  18. Project Implementation • Opportunities on National Level • Austrian Fund for Promotion of Sciences • Fund for Research Projects by National Bank • Foundations • other • Opportunities on European Level • 6th and 7th Framework Programme • European Science Foundation • Cost Action • TEMPUS • other

  19. Role of TEMPUS Programmes • Support in Application Phase • Assistance with formation of network • Reviewing and contribution to project proposal • Formal authorization: letter of endorsement • Support in Implementation Phase • Participation in activities • Facilitation of activities, i.e. making contributions, hosting • meetings etc.

  20. University assistance to stimulate research • University Research Service: • Counselling on existing opportunities • Assistance with preparing applications • Part of Overheads kept by university • Part returned to research units • Office of International Relations: • Participation in international networks • Partnership agreements • Reviewing and supporting cooperation projects, like TEMPUS • Supporting Bologna process

  21. Role of Management in EU Research (Coordination) Projects • Assistance to Elaboration of Proposals • Formal review of proposals, LoE • Role in Implementation Phase • Supporting project leaders/coordinators • Facilitating financial transfers • Co-funding or advancing funds as necessary • Assisting in reporting

  22. Problems Identified in Practice • Lack of implementation capacity or cooperation • Lack of flexibility • Delays in performing services • Unability of advancing funds • Bureaucratic and lengthy procedures • Missing deadlines • Lack of proper performance may lead to the exclusion of universities from future project applications.

  23. Measures to Remedy Problems Observed • Establish well-trained services to support project leaders • Accelerate procedures • Concentrate responsibilities • Increase transparency and flexibility • Strictly observe deadlines • Thank you very much!

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