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Questions. Discuss the Police Department’s FY2020 Capital Budget Request: $560K Public Safety Building Improvements $500K Locker Room Improvements & Upgrades $150K Firearms Range Trailer / Office. $560K Public Safety Building Improvements Repaving the rear lot

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  1. Questions

  2. Discuss the Police Department’s FY2020 Capital Budget Request: • $560K Public Safety Building Improvements • $500K Locker Room Improvements & Upgrades • $150K Firearms Range Trailer / Office

  3. $560K Public Safety Building Improvements • Repaving the rear lot • Installation of increased security bollards on the exterior of the Public Safety Building • Installation of signage for exterior of Public Safety Building • Replacement of windows on the front of the Public Safety Building • $500K Locker Room Improvements • Locker room shower repair • Remodeling & enhancing space usage • Installation of locker room for Chief & Inspectors • $150K Firearms Range Trailer/Office • Replacement of 30-year-old trailer with modern technological upgrades

  4. Provide a high-level update on all current capital projects (planned use, available balance projects completion date, and project status).

  5. Discuss current vacant positions. • Specify duration of the vacancy. • Specify timeframe for filling position.

  6. Current Vacancies • 1 Civilian Position – Support Services – January 2019 • 2 Civilian Positions – Communication – March 2019

  7. Discuss any proposed changes to positions (new positions, deleted position, upgrade, downgrade, title change, salary adjustment, etc.). • Specify if any positions were impacted by the Biennial Employee Appeals Process. • Specify if any of the changes were a result of the Wilmington Public Safety Strategies Commission Report.

  8. The Department is requesting the addition of a position to the Criminal Investigations Division for a Cold Case Investigator.

  9. Discuss the Department’s Authorized Strength proposed at 315 Officers, up 1 FTE over prior year’s budget. • FY20 Proposed authorized strength. • FY19 Budgeted authorized strength vs actual (military leave, vacancies, etc.-list # of officers per division). • Specify number of School Resource Officers (list site, contract term & amount). • Specify if any Officer(s) will be assigned to William Hicks Anderson Community Center.

  10. The proposed FY20 authorized strength is 315, up 1 FTE (approved by Council in December 2018) to include an additional School Resource Officer. • FY19 authorized strength is 315 Actual is 288 Operational is 265 • 3 –Military Deployment • 20– Modified duty personnel (Injured/FMLA/Administrative Duty)

  11. c. There are currently 6 School Resource Officers: • Parkway Academy (12 months) • Community Education Building (12 months) • P.S. DuPont Middle School (10 months) • Howard High School (10 months) • Bayard Middle School (10 months) • Douglass School (current contract April-June) Contracts follow the fiscal year (July 1 through June 30) at the rate of $91,544 for 12 month programs and $76,287 for 10 month program. d. There is currently 1 officer assigned to the William ‘Hicks’ Anderson Community Center

  12. Discuss any plans for a new Police Academy in FY2020 and the budgetary costs per account category. • Specify number of projected participants. • Specify timeframe for starting a class, and timeframe to having the Officers on the streets.

  13. Adhering to the City Code provisions, the Department will commence the process to launch a Police Academy once we have ten vacancies.

  14. 15 to 20 recruits are anticipated, based on the actual attrition rate. • The timeline for the total process includes: • Application process • Academy • Upon graduation, officers will be assigned to the Uniformed Services Division. • The approximate timeline is 1 year

  15. Discuss the additional $164K slated for the Biennial Promotional Process. • Share if there are any plans for substantial changes with this process compared to previous process.

  16. FY20-22 Promotional Process (Occurs every other year) Vendor - E.B. Jacobs, 164K • Practical interviews • Written test • Scoring • Banding process There are no substantial changes with the promotional process compared with previous years.

  17. Discuss the mechanism in place for continued control of Overtime for a budget of $2.75M ($2.1M Overtime, $135K Civilian Holiday Overtime, $56K Court Overtime, $465K Special Events Overtime). • Identify the Special Events planned for FY20, and budgeted Overtime cost per event.

  18. Mechanisms for continued overtime control: • Full implementation of KRONOS • Balance of platoons with active military personnel • Written request for anticipated shift vacancies must be approved by an Inspector • A summary spreadsheet to track all overtime is regularly submitted • Command staff review overtime usage weekly during executive staff meetings

  19. SPECIAL EVENTS OVERTIME INCLUDES: • City-sponsored special events • Marine Unit • Traffic Assignments • Parks and Recreation overtime

  20. Projected City-Sponsored FY20 Special Events • Wilmington Grand Prix • Clifford Brown Jazz Festival • 4th of July Celebration • Ladybug Festival • Riverfront Blues Festival • Labor Day Parade • Hispanic Festival/Parade • St. Patrick’s Day Parade • Memorial Day Parade • Special Olympics Run and Over the Edge

  21. Discuss the planned use of $750K budgeted for Comp Time Payout, up $200K over prior year’s budget.

  22. The increase in Comp Time Payouts is the result of increased turnover rates, as well as retirements and contractual requirements. This line was increased by OMB as this is a more accurate projection of anticipated costs.

  23. Discuss the $668K budgeted in Real Time Crime Center Division. • Specify the number of camera operators assigned to each shift and hours that cameras are monitored. • Specify the number of cameras. • Specify cost allocated for ShotSpotter.

  24. Real Time Crime Center • Camera electricity - $11K • Tablet Service Plan/Repairs to equipment - $13K • Camera Monitoring Contractor - $260K • Contracted Maintenance $380K • ShotSpotter Subscription - $153K • NC4 maintenance agreement - $60K • Rocket modems - $39K • Hitachi/Tyco - $91K • Software/Server/Warranty agreements - $36K

  25. The video monitoring center will be covered seven days a week, 24 hours a day, with one individual assigned to monitor cameras for each sector • The Department monitors 100 cameras at this time.

  26. Discuss the $75K budgeted for Clinical Services for Youth and Families (CDCP Program) in the Consultant account line. • Specify measures being used to track the success of the CDCP Program.

  27. The CDCP Program was previously eliminated in FY18 Budget. • The FY19 budget established the Youth Response Unit (YRU): • YRU is a partnership between WPD, the Division of Prevention and Behavioral Health and ‘A Seed of Hope Counseling’ • YRU includes 2 full-time clinicians and a program coordinator who provide clinical support and outreach to children who are exposed to trauma.

  28. Measures of Success • YRU Clinicians are trained in the Child and Family Traumatic Stress Intervention (CFTSI) Model developed at the Yale Child Study Center. • The model utilizes several screening tools in order to assess the level of trauma exposure and symptoms experienced by the child. • A client will not be discharged until a reduction in symptoms is achieved or if the client needs a different form of care.

  29. Discuss the $292K budgeted in the Facilities Management Fees account line for the Asset Management Contract.

  30. The contract for Asset Management increased by 3% in FY19 • Contracts follow the fiscal year from July 1 through June 30.

  31. Discuss the planned use $395K budgeted between the Uniforms and the Ammunition account lines.

  32. $225,000 - Uniforms & Equipment (Academy Recruits) • Costs are approximately $11K per recruit and include, for each of the 20 projected recruits: • Body Armor (50% reimbursable) • Uniforms • Handheld radio • Gun belt and equipment $25,000 – Taser Equipment $13,500 – K-9 Uniform Equipment /Crossing Guard Uniforms $130,000 – Ammunition (Duty Ammo, Training Ammo, Rifle Ammo) $800 – Ballistic tank Ammunition

  33. Provide an update on all authorized and received grant funds for FY18 and FY19 year-to-date. • Specify available grant funds.

  34. Discuss any plans for budgeting for body cameras.

  35. We continue to obtain price estimates from vendors as we evaluate results of pilot programs and consider: • Physical feasibility of each model • Cost of storage and review of video footage, and for adequate personnel to administer such a program • Financial sustainability of the program • Establishing policies that account for privacy concerns • Assess research surrounding body-worn cameras and behavioral effects on officers and the public • We are also reviewing a new federal grant opportunity that could support such a program

  36. Provide FY2020 Proposed organizational chart with the total number of employees (i.e. permanent, temporary, contract, vacancies). • Outline specific duties of each employee. • If there are multiple divisions, please ensure there are sub-org charts that enumerate all the above.

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