University Licensing Program FAQs Joanne Littlefield

1. University Licensing Program FAQsJoanne Littlefield

2. Working with the University’s Trademark Licensing Office, the goal is to come up with a set of FAQ's regarding licensed vendors and other issues around purchasing, both apparel and specialty items, and print materials, at the local level. Once finalized, it will be posted to the CSU Extension website under faculty/staff resources.

3. Why should we use a licensed vendor?To produce items bearing the University name, trademarks, or logos, vendors must be officially licensed. Items intended for internal use by CSU employees are exempt from royalties but still may only be produced by licensed manufacturers. Items intended to be sold externally (e.g. T-shirts for fund raising) are subject to royalties. Royalties are collected by the licensed manufacturer at the time of sale and are paid to the University through the Collegiate Licensing Company and are funneled into Athletics for scholarships and to the licensing program to cover administrative costs.Unlicensed vendors that produce Colorado State items are in violation of state and federal trademark law.

4. What if the local vendor I want to use is not licensed?It may not be cost effective for a vendor to become licensed and may make more sense for you to use an existing licensee. • Licensing is given to a vendor to use any and all CSU logos, graphics and artwork. • Licensing is not limited to a certain logo, graphic, artwork, department, etc.

5. What if the vendor does not get a license?All products must be approved by the University's Trademark Licensing Office. According to University policy, failure to obtain a license or approval from the University's Trademark Licensing Office is a violation of federal trademark laws and will be grounds for seizure of all non-approved merchandise bearing the University's marks. It can also result in jail time and numerous fines if convicted.

6. How much does licensing cost?There is a fee to get licensed and is a minimum of $100 and depends on what type of license, products, etc.

7. It’s fine for a county/area office to pay the fee. It’s a one-time fee (actually a deposit on royalties, so the money is actually money saved by the business). The person or office wouldn’t be the vendor—the actual vendor would have to fill out the CLC forms and go through the process, but the county or area office could pay the fee.(The vendor needs to be checked out by CLC to ensure that they have an appropriate amount of insurance and that they abide by our fair labor standards.)

8. How long does it take to get licensing approved?It takes about a month to get an internal/restricted license. Regular licenses cost more and take about 6-8 weeks.

9. Categories of groups and subgroups For example:4-H clubs are considered student organizations and must follow the same rules. For example, a student organization may elect to not follow graphic standards and licensing, but to do so, they cannot even use “Colorado State University” or “CSU” in any form. Following that logic, a 4-H group may choose to go with a different vendor and not follow graphic standards, but they wouldn’t be able to use “Colorado State University” along with the 4-H or county affiliation. (CSU Graphic Standards Toolbox, pp. 20-21)

10. Are there any exceptions to the licensing requirement?Exceptions to established licensing guidelines may be granted on a case-by-case basis. A group must be able to identify a significantly increased cost due to location (increased shipping costs) to qualify for a waiver. Licensing waivers will not be granted for savings related to production or material costs. Groups that obtain waivers will need to observe graphic standards guidelines. To request a waiver, please contact Lindsay Connors at Lindsay.Connors@colostate.edu with relevant pricing information and a proof of your proposed item

11. Is there a 'short list' of approved CSU vendors, typically used by Extension? We are working on this.Two examples: (4Imprint)(Crider and Company) Direct link to Colorado vendors; www.clc.com/Licensing-Info/Client-License-List.aspx

13. What about working with my local county print shop?Is there a streamlined process to get approval to do so? (what to do if your county requires the use of their vendors/departments as part of the partnership agreement) In an effort to support your local economy, please know using a local or county print shop is acceptable.  However,  to ensure University and Extension graphic standards compliance, all new materials must be reviewed by CSU Creative Services by emailing kathy.phifer@colostate.edu for approval prior to printing or production.

14. CSU Graphic Standards ‘Toolbox’ http://graphicstandards.colostate.edu/files/pdf/csu-toolbox.pdf

15. The Colorado State University communication policy (#5-0150-001) is online at: https://wsnet.colostate.edu/cwis24/csupolicy/PolicySearch.aspx?xGplID=l/XSShAXLF4=It reads: Colorado State University has a central communications model to ensure quality and adherence to a brand and graphic standards. The office of the Vice President for External Relations is responsible for creating publications, websites, social media, and other communication vehicles that reflect the character of the University. All communication materials produced by campus units and departments must be reviewed and approved by the Division of External Relations.

16. Information on Colorado State University’s Licensing Program is available here: http://graphicstandards.colostate.edu/licensing.aspx#gl.

18. Questions? Joanne.Littlefield@colostate.edu (970) 980-5880