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CIO Status Report

CIO Status Report. Lemuel C. Stewart, Jr. CIO of the Commonwealth October 13, 2004. CIO Status Report. Large Agency Merger 1 st Wave Complete – 6 agencies 2 nd Wave – October 25 – 4 agencies 3 rd Wave – November 25 – 7 agencies. Large Agency Transition Schedule As Of 10/07/04.

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CIO Status Report

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  1. CIO Status Report Lemuel C. Stewart, Jr. CIO of the Commonwealth October 13, 2004

  2. CIO Status Report • Large Agency Merger • 1st Wave Complete – 6 agencies • 2nd Wave – October 25 – 4 agencies • 3rd Wave – November 25 – 7 agencies

  3. Large Agency Transition Schedule As Of 10/07/04

  4. CIO Status Report • PPEA Status Report • Review Complete • Closed Session • DHRM Classification Study • 372 submitted with 58 exceptions identified • 29 net changes proposed in DHRM final report • We support the study and will be 100% in compliance by the next ITIB Meeting • A Classification Analyst position has also been added to our staff to work with DHRM to avoid future classification issues.

  5. CIO Status Report • Enterprise System Initiatives • Learning Management System (DHRM) • Statewide Alert Network (SWAN) • Enterprise Licensing (DPOR) • Enterprise Geographical Information System (GIS) – 18 agencies • Government to Government (G2G) – DSS • E-mail Consolidation

  6. CIO Status Report – Cost Savings

  7. Quick Win Initiatives (in $1,000)

  8. CIO Status Report – FY04 Financials Internal Service Funds

  9. CIO Status Report - FY04 Financials

  10. CIO Status Report – Budget Amendments 2005 VITA Budget Amendments Summary (Includes GF funding requirements for FY 2005 and FY 2006)

  11. CIO Status Report – Rate Approvals JLARC Rate Proposal - October • Rate Correction – Covanet $1.2M • Product Line Rate Adjustments $0.9M • New Service Rates $1.0M Total $3.1M

  12. CIO Major IT Project and Procurement ActionsSince Last ITIB Meeting Project Development Approval State Board of Elections: Virginia Election and Registration System (VERIS) Contract Approval Department of Corrections: Automated Offender Sentence Calculation System Project Suspension or Resumption Approval Resumption - Department of Transportation: Financial Management System II Upgrade – Phase I Project Suspension - Department of Accounts: Lease Accounting System Replacement • NOTE: See the October ITIB Major IT Project Status Report (provided separately) for a complete status of the Commonwealth major IT project portfolio

  13. Major IT Project ActivitiesSince Last ITIB Meeting Project Management Standard CIO posting approval recommendation today (October 13) for five day Board review Independent Verification and Validation (IV&V) CACI now under contract, developing Commonwealth IV&V program Next steps: • Complete survey of existing agency IV&V programs • Prioritize current major IT projects requiring IV&V • Conduct IV&V on identified projects by 1/12/05 • Validate Commonwealth IV&V program • Implement continuing IV&V for major IT projects

  14. CIO Status Report • CIO Objectives Report • Conflict of Interests Training (Officers, Board & Employees) • E-911 and GIS Awards • SWAM Plan – Susan Woolley

  15. VITA’s approach to building SWAM relationships

  16. Background • Recent disparity study concluded low utilization of women-owned and minority businesses across the Commonwealth • Barriers identified by MWBE for doing business with Commonwealth • Limited time to prepare proposal • Limited information on pending projects • Contract too expensive to bid • Size of the contracts bid

  17. VITA Background • VITA has historically supported SWAM enterprises through a variety of strategies: • Including SWAM objectives in solicitations • Leveraging eVA’s broad SWAM reach • Tracking of VITA spend with our SWAM industry partners and subcontractors • Utilizing SWAM suppliers for small purchases and services to VITA • Participating in Virginia Business Opportunities Despite these efforts SWAM utilization has been under 5% of external VITA spend

  18. VITA’s SWAM Program • View SWAM as an untapped source of innovation • Develop a sustainable program including • Setting objectives • Removing barriers • Fostering two-way communication • Identifying opportunities

  19. Tapping into entrepreneurial innovation Raise Awareness Improve Access Encourage Feedback • Provide data • Hire SWAM outreach officer • Formalize recognition of subcontractors • Develop small purchase procedures and other methods • Solicit feedback • Monitor progress • Recognize exemplary performance • Benchmark effectiveness • Create SWAM policy • Include procedures for solicitations • Establish goals • Providing training • Inform SWAM suppliers of opportunities • SWAM resource on VITA web site

  20. 2005 Objectives • Increase SWAM participation to 40% - ($3.2M over prior year) of SWAM-eligible expenditures • Encourage the certification of SWAM businesses with DMBE and registration on eVA • Provide supplier outreach that increases collaboration with SWAM community

  21. Beyond 2005 • Develop programs that recognize achievement of suppliers procurement personnel and mentor suppliers • Develop ad hoc VITA council for procurement feedback and identification. • Leverage assistance of DMBE • Provide long-range procurement information to enhance education, preparation, networking

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