Leading Project Teams Virtually

1. II -Maintaining Momentum For those with headsets, run your audio setup wizard after logging in Use the chat area or next page to let us know if you will be using: headset and mic teleconference option, or chat box to communicate. Leading Project Teams Virtually

2. Leading Project Teams Virtually Getting Connected! On headset with mic Using teleconference Using chat box

3. Leading Project Teams - Virtually Today 1 Getting Connected 2 3 Deliverables to Celebration Maintaining Momentum

4. Agenda • Reconnect • Breakout 1: Project Sponsor/Charter discussion • Project progress and prototyping principles • Breakout 2: Rapid prototyping at Councils • Communication platforms – pros and cons

5. Insert HBDI exercise here

8. Breakout #1 • Discuss challenges you have encountered that might have been helped by using a charter type tool. • Assign a room facilitator, recorder and someone to report out. • 10 minutes total

9. “Progress Principle” • Small wins fuel momentum • Team Leads must speak to people’s “inner work life” • Make sense of everyday changesto the team • Help people manage their emotions to those everyday events • Pay attention to people’s motivation/drive to do the work (intrinsic vs. extrinsic)

11. Innovation Via IDEO Invert the thinking… Carefully articulate all design specs and build to specs Prototype your way to your final design specs

12. IDEO Prototyping “Fail early to succeed sooner” • 4-6 prototypes on average • Quick, low-fidelity, low-cost experiments • Multiple teams developing prototypes • Put at least two prototypes in front of the customer/client) • Get best data by watching client interact with • the prototype

13. Breakout #2 We will put you in breakout rooms, when you get there: • Choose a facilitator, a recorder and someone who will report out. • For one of your councils’ projects, discuss how you have prototyped/tested ideas with your customers before trying to scale. • Discuss how you can cost-effectively take a multiple prototype approach (like IDEO did with the 4 cart prototypes). • You have 10 minutes.

14. Virtual Communication Need tools for both synchronous and asynchronous meetings. • Communication • Conferencing • Document storage and sharing

15. Project Communication/Sharing Guidelines • Which of the project tools would work best? • Given the tools we are using, what are the simple guidelines we need to follow? • What’s the cost, availability?

16. Tools!

17. Questions/ Observations?