Infrastructure Inventory Review

1. Infrastructure Inventory Review Master Planning Task Force 19 October 2009 Randy Ortgiesen

2. Agenda • Real Property Inventory • Building Mission Matrix • Space Management Policies • Sustainability/LEED • Active projects • Next Steps

3. Infrastructure Inventory • 6800 acres • 355 buildings 2.3 million square feet • 85 trailers 87 thousand square feet • Infrastructure • Electric system – power received at 345kV from utility grid at 2 primary substations, 241 secondary substations, 115 miles of cable (80 miles underground) • Industrial cooling water – 27 miles of piping • Domestic water system – 19 miles of distribution piping • Sanitary system – 14 miles of sewer collection piping • Pond water system – 16 ponds with return and supply channels • Natural gas system – 18 miles of underground piping • Roads & Lots – 36 miles and 122 acres

4. Building Inventory

5. Trailer Inventory

6. Tunnel Area

7. FY09 Deferred Maintenance • Buildings =$5.5M/$540M = 1.84% Facility Condition Index • Utilities = $26.5M/$205M = 13% Facility Condition Index • Electrical = $8M • ICW = $9.3M • Roads & Lots = $2.8M • DWS = $2M • Sanitary = $1.9M

8. Replacement Plant Value • Replacement Plant Value (RPV) = $1.6 billion • 355 Buildings at 2.3 million gsf = $540 million • Other Structures and Facilities • Utilities = $205 million • Accelerator and Tunnels = $816 million • OSF 3000 – conventional vs. programmatic

9. Building GSF, by Landlord

10. Number of Buildings, by Landlord

11. Buildings & Trailers, Size

12. Trailer GSF, by Landlord

13. Number of Trailers, by Landlord

14. T002 PPD

15. T003 PPD

16. T035 TD

17. T049 AD

18. T051 AD

19. T113 AD

20. T173 PD

21. Facility Mission Matrix • FIMS number • Facility name • Landlord • Building manager • Usage code • Operational status • Gross square feet • Net square feet • Floors • Available square feet • Deferred Maintenance • Mission Dependency • Restrictions • Workspaces

22. Facility Mission Matrix • Identifies every building, trailer and utility system against existing and future missions (10-year outlook): • % used by mission • Function • Number of workstations • Number of occupants • Good tool, but only as good as the input • FNAL source data for DOE space verification

23. Future Program Timeline

24. Facility Mission Matrix

25. Directors Policy 36 • FNAL facility reuse policy • Assigns buildings to Div/Sec as landlord • Changes are requested through Directorate Capital Asset Manager • New Muon and Wide Band reuse for CD • CZero Assembly reuse for AD • MOUs and condition assessments are included

26. DOE Space Utilization Requirements • DOE Order 430.1B • Annual reporting in FIMS for Asset Utilization • Published by OECM June 28, 2004 “DOE considers space required to support the mission but whose use might be irregular or periodic as justified” • Fermilab space has been utilization justified • Doesn’t help meet demo requirements or reduce operating costs • Annual review & update with TYSP

27. DOE Space Management Requirements • Congressional report language • Federal Real Property Council • DOE 430.1B Real Property Asset Management • Demolish amount of space that will be constructed • Space must be demolished in same fiscal year as BOD • DOE has ability to use space from other sites • Underground space is included • Space must be identified at CD-1 • If offset space can’t be identified at Fermilab: • Validate fixed target areas are needed • Consider end of collider operations

28. Demolition Scope of Work • Intent is to eliminate operational costs • Building demolition is straightforward • Underground demolition is not as clear • Remove all equipment - yes • Scope should prevent future reuse – yes • Increase future liabilities - no • Remove all construction material - ? • Tunnel demo cost driven by final scope

29. Funding Responsibilities • Cost of Demolition must be included in the Total Project Cost • Demolition could possibly be at another site • Site can fund demo separately • Sites must fund facility shutdowns

30. Initial List of Candidate Demo Facilities • Considered space from proton and neutrino lines at 125ksf • Meson line considered operational • Used for equipment storage at this time • Radiation considerations • Used for utility chases • Unclear scope of demolition for underground facilities

31. FTA Candidates Total: 124.8kgsf

32. Facility Shutdown Scope of Work • Doesn’t count for space offset but can reduce operating costs • Many facilities are heated and include specified levels of mechanical and electrical maintenance that may not be needed • Consolidation of building space achieves cost savings

33. GSA Space Utilization Guidelinesfor Office Buildings • 230 sf /person • Including workstations & shared space • Individual and shared offices & cubicles, circulation space, conference rooms • Not including • Vertical penetrations • Elevator shafts, stairs, ventilation shafts • Common areas • Toilet rooms, storage, mechanical & electrical rooms

34. Wilson Hall Space Utilization • Wilson Hall assessment posted: • Current Occupancy 758 • GSA Guideline Occupancy 907 also excluding the atrium, conference rooms shared by the lab, art gallery, loading dock, and ground floor shared service areas (medical, credit union, etc) • Under-utilization 149

35. Sustainability / LEED • LEED (Leadership in Energy and Environmental Design) • US Green Building Council standard • Specific & quantifiable measures • Credits toward “LEED Certified Building” • DOE requires new construction & renovation projects over $5M to be certified Gold • Bodman memo, 29 February 2008, “DOE Federal Leadership in High Performance and Sustainable Buildings” implementation of EO 13423

36. Sustainability / LEED • Our approach: • Projects over $5M • Designed to obtain LEED Gold certification or • Apply principals to experimental & industrial buildings not appropriate for LEED certification • GPP and other appropriate projects • Apply principals of sustainability where appropriate and cost effective to the maximum extent possible • Implemented & documented by use of LEED checklist throughout the life of the project

39. Construct a two-story addition to the existing Industrial Building 3 (IB-3) in the Industrial Building Complex. • 5,800 square feet of office space on the second floor • 7,700 square feet of low-bay laboratory and fabrication space on the first floor • Facilitates consolidation of material development, processing, and testing, including superconducting materials for magnets and RF cavities currently scattered throughout the site into one central facility

40. This project alters the existing New Muon Building such that the facility will be capable of producing and testing key linac elements, called SRF cryomodules, as well as other SRF components. • Construct an underground enclosure and support housings for the SRF cryomodules and test beam lines at Fermilab • Technical beamline equipment will occupy the length of the existing New Muon Lab (NML) and the proposed 202 foot enclosure extension • Remove the existing loading dock and relocate it to the east to accommodate the new tunnel enclosure • Related site work and above grade work

41. The two combustion turbine-generators in the basement of Wilson Hall are the key components in the emergency power system. The existing system suffers from advanced age, the need for ever-increasing maintenance, and suspect reliability. • Significant structural modifications may be required to accommodate the new gas engine-generator. • The electrical installation will be very straightforward, with only new conduits and cabling required to tie-in the new generators to the existing Automatic Transfer Switch. • Temporary emergency power generation will be required to serve the emergency needs of Wilson Hall until the new unit can be installed, tested and placed into a ready-to-run condition.

42. The expansion of the MI-8 Service Building consolidates two Accelerator Division (AD) Target Hall Operations Groups into the Target Support Facility. • Unites NuMI Target Hall operations group (spare Horn and Target production) with the AP-0 Target Hall operations group currently housed at Booster Tower West. • Consolidation into the new Target Support Facility will result in added functionality and reduced risk to personnel and equipment as well as an overall increase in productivity and quality assurance. • Allows for cross-training of personnel providing a larger work pool for both Target Halls during crisis situations.

43. Feynman Computing Center (FCC) houses the only high availability computing center (HACC) on the Fermilab campus and is now operating at its electrical capacity. Electrical service must be backed up by both a uninterruptible power supply (UPS) system and a standby electrical generator. • This project will increase the electrical capacity and associated support functions for the Feynman Computing Center, in order to support high availability computing operations. • It will also provide and an additional HACC facility on the third floor of the existing FCC building.

44. FCC was constructed in the late-1980’s to provide computing support of high-energy physics programs. With the advent of newer technologies and commodity computers at lower cost, the physical infrastructure requirements in terms of floor space, power and cooling has changed. In order to provide reliable, effective cooling to support for the mission driven computing operations within FCC, modern data center cooling equipment is required. • This project will replacement of the original water source and chilled water computer room air conditioning (CRAC) units with appropriate state of the art cooling equipment for the second and third floor computing spaces in the FCC.

45. Proposed Next Steps • Review inventory (this meeting) • Quantity & quality • Establish new project assumptions • Project needed space in the next era • Concurrent accelerators & experiments • Identify planning neighborhoods • Sort required space • Sociological factors • Functional issues • Assign to planning neighborhoods