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Office Building Improvements and Consolidation Plan

This project focuses on improving applications, addressing issues with Indico's Room Booking Module and Burotel, and consolidating office space. It includes a preliminary design team for a new office building and updates on works and space requests.

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Office Building Improvements and Consolidation Plan

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  1. Summary Applications improvements follow-up Consolidation plan Preliminary design team for the new office building on the Prevessin site / Kick-off meeting ATLAS BB5 works B188 Status Space requests status requests Works status report SPOB March 18

  2. Applications improvements follow-up / GESLOC Jan Janke AIS SPOB March 18

  3. Applications improvements follow-up / GESLOC Jan Janke AIS SPOB March 18

  4. Indico Issues • Interface not forgiving (hard to go back) • Data flow not always linear • e.g. date/time getting reset between forms • Lack of flexibility • e.g. “bi-weekly bookings”, bookings starting in the past • Repetitive work • e.g. selecting same room every time • Lack of integration with the rest of Indico Applications improvements follow-up /Indico’s Room Booking Module & BurotelP.Ferreira /IT Burotel • Requests for greater customization • Still extensive overlap between two systems • Need for greater flexibility in Indico • Part of the development project • Need for a custom-tailored simplified interface • Provided within same timeline SPOB March 18

  5. Applications improvements follow-up /Indico’s Room Booking Module & BurotelP.Ferreira /IT Timeline • Detailed mockups and tasks – Feb 2018 • Implementation cycle – Mar – May 2018 • First working prototypes – Apr 2018 • Deployment in Production – Jun 2018 SPOB March 18

  6. Applications improvements follow-up / GESLOCClean-Up / Update • Update in GESLOC of all office space, answers received for secondary offices; • Review of AGS/SI space; • Introduction of new types of utilisation and corresponding update; • To be carefully updated : Clean rooms, we need your feed-back! https://edms.cern.ch/ui/#!master/navigator/document?P:100041786:100042043:subDocs SPOB March 18

  7. Consolidation plan – Version 3 https://edms.cern.ch/ui/#!master/navigator/document?D:100047866:100047866:subDocs Toilets B2 planned in 2019 a repair took place B904: Roof cleaning and to be changed because of leakage [planned in 2020 to be advanced asap and immediate repair] ; separate the EN workshop from EP electronics; SPOB March 18

  8. Preliminary design team for the new office building on the Prevessin site / Kick-off meeting Kick-off meeting on the 8th of March: A meeting every two weeks until June SPOB March 18

  9. Preliminary design team for the new office building on the Prevessin site / Kick-off meeting SPOB March 18

  10. Preliminary design team for the new office building on the Prevessin site / Kick-off meeting SPOB March 18

  11. Preliminary design team for the new office building on the Prevessin site / Kick-off meeting SPOB March 18

  12. Preliminary design team for the new office building on the Prevessin site / Kick-off meeting Typical schedule: 2 years design (design tender + detailed design) + 1 year construction tendering + 2 years construction.Forexample, construction could start in 2020 and ready before LS3. SPOB March 18

  13. ATLAS BB5 works APPROVED BY SMF B899 • Move of ATLAS activities from the barrack (red area) to the purple area; • Because of the LiU civil engineering works to be undertaken; • New area has been cleaned; • New schedule: Works to be finished by June 2018. SMF Feb 18 Department

  14. B510 B188 / Status To free the last 2 floors of B188 for additional safety training rooms EP proposed: • To refurbish B510 and B3150 • Further discussion with SMB and HSE this afternoon SPOB March 18 Department

  15. Space requests status report SPOB March 18

  16. Space requests status report DIRAC status to be confirmed as the experiment seems to be closed but they have still 5 offices in B506 [87m2]. SPOB March 18

  17. Works status report SPOB March 18

  18. Works status report – B153 Technical room Offices SPOB March 18

  19. Works status report – B166 Move of all the machine tools before asbestos removal in B166 workshop. Then walls painting and laying of a floor resin. End of works planned : 31 May 18. SPOB March 18

  20. Works status report – B168 • Old pipes, networks and electrical panels are removed. • The wooden partitions will be dismantled to accommodate the new structure. • Completion of the panel and roof assembly scheduled for the end of April 18. SPOB March 18

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