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Procurement Services Forum

Procurement Services Forum. May 2010. Today’s Agenda. Announcing: the new Procurement Services Website David Wright Director of eCommerce. Business Diversity Program Procurement Services Forum. Chesca Ward, Diversity Manager Diversity Opportunity Transparency.

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Procurement Services Forum

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  1. Procurement Services Forum May 2010

  2. Today’s Agenda

  3. Announcing: the new Procurement Services WebsiteDavid WrightDirector of eCommerce

  4. Business Diversity Program Procurement Services Forum Chesca Ward, Diversity Manager Diversity OpportunityTransparency

  5. The UW has a Business Diversity Program?

  6. Business Diversity Program Goals

  7. Question #1 Which of the following departments/staff are responsible for the success of the UW’s Business Diversity Program (BDP)? • Procurement Services • Capital Projects Office • Chesca Ward and Lynn Beck • Office of Sponsored Programs • All of the above

  8. What about I-200? Is this legal?

  9. Question #2 What did the UW spend with both minority and women-owned (MWBE) firms in fiscal year 2009? • MBE 10.28%, WBE 6.59% • MBE 15.12%, WBE 8.03% • MBE 6.87%, WBE 4.73% • MBE 1.56%, WBE 1.08%

  10. How We Compare When compared with 120 Washington state agencies, the UW ranked: • #2 in total dollars spent with MBEs • #1 for total dollars spent with WBEs • #2 overall for total spent with MBEs & WBEs • #40 for % spend with MBEs • #45 for % spend with WBEs

  11. Upcoming Initiatives • Improving reporting capabilities • Tracking 2nd tier & subcontractor spend • Exclusions

  12. Your Purchases Matter • Click on “Supplier Diversity” from the NEW Procurement Services web site to learn more • Purchasing methods: • eProcurement: Excel Gloves & Keeney’s Office Plus (coming soon) • ProCard • Diverse Vendor Search

  13. Other Ways to Make a Difference • Departmental Meetings • Supplier Diversity Events • BDP Catering Event • August 11, Kane Hall, Walker Ames Room • 5th Annual Business Diversity Supplier Fair, • December 8, Mary Gates Commons

  14. Contact Us Chesca Ward, Business Diversity Manager qsw@uw.edu, 616-3741 Lynn Beck, Business Diversity Specialist lynnb@uw.edu, 543-0847 http://www.washington.edu/admin/bdp/ http://f2.washington.edu/fm/ps/

  15. Electronic Reimbursement ProjectJulie Condit Accounts Payable Supervisor

  16. Electronic Reimbursement Project • Team consists of central office staff and several customers to come up with a recommendation for using an eFormfor reimbursements.

  17. What processes will this affect??

  18. Request to send invoices to Accounts PayableJulie Condit Accounts Payable Supervisor

  19. Request to Send Invoices to Accounts Payable

  20. Small Dollar Transition Mark Conley Associate Director, Purchasing Services

  21. July 1st Cut Off Date July 1, 2010 Hard cut off date for PAS requisitions under $3300 that do not meet the exception criteria

  22. Small Dollar Transition • Targeted approach • Deeper Dive into the Data • Compressed gases • 6000 transactions • Approx 20% of discrepancies • Contracts in place • Collaborative approach

  23. Strategic Contracts Ray Hsu, UW Purchasing Hardware IT: CDW-G

  24. Come see the CDW-G ShowroomIn Action!! Purchasing/Accounting Building 3917 University Way NE Seattle, WA 98105 2nd floor Hours: 8:00am – 5:00pm Contact: Suzanne Blais 206.543.5834 /sblais@uw.edu

  25. Strategic Contracts Kassy Ellefson; UW Purchasing Dan Mackenstadt; Praxair

  26. University of Washington Spring Procurement Services Forum May 11-13 Praxair Contract Making our planet more productiveSM

  27. Agenda Agenda • Contract Benefits • Praxair Service Offerings • Safety • Bundled Pricing • Delivery and Plant Capabilities • Full Service Provider • Liquid Helium • Praxair Proactive Maintenance- Freezers • eProcurement (Punchout) • Sustainability • Contract Benefits • Praxair Service Offerings • Safety • Bundled Pricing • Delivery and Plant Capabilities • Full Service Provider • Liquid Helium • Praxair Proactive Maintenance- Freezers • E- Procurement (Punchout) • Sustainability 28

  28. Benefits of Praxair Contract Agenda • Cylinder Management • Cylinders are bar-coded • Tracked by delivery point, purchase order and product • Provides E H & S with HAZMAT reporting by location and product • Bundled Pricing • Includes rental, delivery, hazmat, product price in one cost • One Source, Total Supply • Manufacturer of all base molecules including Helium (Ar, H2, N2, CO2, O2) • Manufacturer of cylinder gases and equipment • Distributor of Chart MVE and Taylor Wharton Cryogenic Equipment • Dedicated Resources • On site Account Manager • Dedicated Customer Service • Dedicated Delivery Personnel, daily delivery to UW Campus • Contract Benefits • Praxair Service Offerings • Safety • Bundled Pricing • Delivery and Plant Capabilities • Full Service Provider • Liquid Helium • Praxair Proactive Maintenance- Freezers • E- Procurement (Punchout) • Sustainability 29

  29. Benefits of Praxair Contract Agenda Safety • Safety seminar offering • MSDS and DOT classifications available at praxair.com, live updated data • Participating in Partners in Emergency Preparedness Conference • Drivers and onsite personnel trained in safe practices for handling gases and equipment • Factory trained personnel to service cryogenic equipment Key Performance Measurements • Delivery Time Tracking= 99% on time average in 2009 • Zero/Zero Safety Incidents • Customer Satisfaction Survey • Continuous Improvement • Contract Benefits • Praxair Service Offerings • Safety • Bundled Pricing • Delivery and Plant Capabilities • Full Service Provider • Liquid Helium • Praxair Proactive Maintenance- Freezers • E- Procurement (Punchout) • Sustainability 30

  30. Tacoma Plant Capabilities Agenda • Contract Benefits • Praxair Service Offerings • Safety • Bundled Pricing • Delivery and Plant Capabilities • Full Service Provider • Liquid Helium • Praxair Proactive Maintenance- Freezers • E- Procurement (Punchout) • Sustainability • Local inventory of high purity and industrial gases • Gas Analysis Laboratory on site • Gas chromatography(TCD, DID) • Trace oxygen analytical capability • Flame ionization detector • Horiba IR • Moisture analysis • Fully validated analytical systems • FDA manufacturing facility for USP, NF, Medical and Medical Device products • Diverse array of cylinder types and sizes • Fully automated dry ice cutting operation • 2 Full time chemists in Tacoma Laboratory • On line, centralized Plant Operations Information System • Manages all quality and • On site cylinder maintenance and hydrostatic testing capability • Subject to internal and external audits 31

  31. Praxair Gas Delivery Equipment Agenda • Contract Benefits • Praxair Service Offerings • Safety • Bundled Pricing • Delivery and Plant Capabilities • Full Service Provider • Liquid Helium • Praxair Proactive Maintenance- Freezers • E- Procurement (Punchout) • Sustainability • Praxair builds thousands of gas handling solutions, available for immediate shipment! • Regulators • Flow Meters • Gas Distribution Systems • Gas Purification Accessories • Gas Generators • Valves, Pigtails, Fittings, and CGA connections • Custom panels and manifolds for gas cryogenic supply available Protect the purity of your gases with the ProStar Platinum gas delivery equipment! 32

  32. Cryogenic Products Agenda • Contract Benefits • Praxair Service Offerings • Safety • Bundled Pricing • Delivery and Plant Capabilities • Full Service Provider • Liquid Helium • Praxair Proactive Maintenance- Freezers • E- Procurement (Punchout) • Sustainability • Transfer hoses & phase separators • Freezers & Inventory Racks • Aluminum Tanks • Small Storage Capacities • LN2 Dewars • Vapor Shippers • Control Rate Freezers • Vacuum Jacketed Piping • Accessories / Parts 33

  33. Fresh Ice Delivered Daily on Campus!

  34. Praxair Handouts Agenda • Contract Benefits • Praxair Service Offerings • Safety • Bundled Pricing • Delivery and Plant Capabilities • Full Service Provider • Liquid Helium • Praxair Proactive Maintenance- Freezers • E- Procurement (Punchout) • Sustainability 35

  35. Punchout Update Agenda • The Landing Page • "Praxair is the Primary Supplier", marketing tool, monthly specials, new services, highlighted products (liquid helium)…. • User contact information • Communication to Users • Communications listed on the eProcurement home page, Procurement Guide, Email announcements to Administrators. information flyer for drivers • Tutorial Update re Toxics • Added information about Toxic ordering procedure (EH&S requirement) and user changing their "Ordering Preference" • Training • Completed in April • Contract Benefits • Praxair Service Offerings • Safety • Bundled Pricing • Delivery and Plant Capabilities • Full Service Provider • Liquid Helium • Praxair Proactive Maintenance- Freezers • E- Procurement (Punchout) • Sustainability 36

  36. Business Continuity Plan Agenda • If punchout is not functioning • Praxair computer system acts as a back up • UW pricing is all in Praxair computer system • Account #’s are set up on scheduled delivery • Order desk can take phone orders and place in to CU • Contract Benefits • Praxair Service Offerings • Safety • Bundled Pricing • Delivery and Plant Capabilities • Full Service Provider • Liquid Helium • Praxair Proactive Maintenance- Freezers • E- Procurement (Punchout) • Sustainability 37

  37. Praxair Proactive Maintenance

  38. Cryogenic Freezer ServicesWhy Praxair Proactive Maintenance? Agenda • Contract Benefits • Praxair Service Offerings • Safety • Bundled Pricing • Delivery and Plant Capabilities • Full Service Provider • Liquid Helium • Praxair Proactive Maintenance- Freezers • E- Procurement (Punchout) • Sustainability • Increase safety for stored materials, users & Praxair • Identify problems associated with cryogenic storage solutions before they occur. • Reduce risk. • Preserve and protect investments. • Reduce complexity – one dependable, experienced resource for problem resolution. • Ensure easy access to historical maintenance data. • One provider, one price for all maintenance requirements. • Ensure the equipment manufacturers’ recommended maintenance schedules are met or exceeded. 39

  39. Liquid Helium • Praxair offers: • Special pricing based on total UW volume • Additional services such as NMR/MRI magnet shimming, movement, maintenance • Manufacturer position, not a reseller, so can guarantee supply during allocations/shortages • Multiple North American fill points, only PNW supplier operating two transfill facilities (one in Fife, WA, one in Richmond, BC)

  40. Sustainability Agenda • Contract Benefits • Praxair Service Offerings • Safety • Bundled Pricing • Delivery and Plant Capabilities • Full Service Provider • Liquid Helium • Praxair Proactive Maintenance- Freezers • E- Procurement (Punchout) • Sustainability • March 17 Supplier Summit • Next meeting May 24 • Goal • to present one new idea that will improve Praxair/UW carbon footprint or sustainability in a tangible, measurable way, within a one year timeframe. 41

  41. Contacts:

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