OSEP National Early Childhood Conference December 8, 2008 Martha Diefendorf and Anne Lucas

1. The Wheel: A Tool for Developing an Integrated Timetable for APR Development and General Supervision/Monitoring Activities OSEP National Early Childhood Conference December 8, 2008 Martha Diefendorf and Anne Lucas

2. The Wheel Jan Dec Feb Nov Mar Apr Oct Sept May Aug June July

3. Why Use The Wheel? States’ goals for revising/improving general supervision systems include: • Streamlining activities and maximizing use of limited resources • Designing monitoring to focus more on results • Integrating and aligning general supervision activities with APR development

4. When to Use The Wheel? • Designing a general supervision system • Undertaking a major redesign of your system • Adjusting your current general supervision system Consider using The Wheel are when you are:

5. What is The Wheel? • Visual representation of what activities need to be done when • A strategy to ensure activities occur: • At right time of year • At correct frequency (how often) • In appropriate sequence

6. What’s Included in The Wheel? • Federal reporting requirement deadlines • SPP/APR Calendar activities (aligned as much as possible) • Key state-specific general supervision activities (based on Big 8 components) including ongoing quarterly and monthly activities

7. C

8. C • Federally required 618 reporting requirements

9. C Activities on the SPP/APR Calendar

10. C Other general supervision activities

11. B Similar but different… 9

12. Preparing to Use The Wheel • KEY PRINCIPLES: Understanding the State’s vision principles for a GS system • FOCUS: Knowing the APR targets and State priorities for performance • DATA METHODS: Identifying data collection strategies used to measure local performance • TIMING: Identifying deadlines and interrelationships of GS activities

14. The Wheel Activity • Form a small group of people with similar job focus (i.e., Part C or Section 619) • Generate a list of general supervision/ monitoring activities • Write each activity on a slip of paper • Place the slips of paper on the blank Wheel template • Shift the slips of paper as you discuss considerations for placement

15. Considerations for Placement • Are there relationships between activities? • Is the sequence of activities sensible? • Should some activities been done routinely? • Are there any deadlines or calendar constraints? • When will relevant data be available? • Is there duplication or overlapping of activities? • Are there any essential activities missing? • Are there any activities that are unnecessary?

16. Debrief The Wheel Activity • What was the most difficult part? • What was fairly easy for your group? • Where did your group have different ideas? • What insights did your group have? • What ideas did you have for changing your current system? • How might you use this process back home?

17. Anne Lucas alucas3@comcast.net 804-379-3833 Martha Diefendorf martha_diefendorf@unc.edu 919-962-7368 Contact Information