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GREENING MAGGIE’S FLOWER SHOP PRESENTED BY THE NINJA PROS

GREENING MAGGIE’S FLOWER SHOP PRESENTED BY THE NINJA PROS. May 22, 2010 Tom Fisher, Jacqueline Clarke, Karen Lynn, Adhiti Naik, Maggie Leung and AJin Lim. Table of Contents. P roject Charter…………………………………………………………………. S cope…………………………………………………………………………………

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GREENING MAGGIE’S FLOWER SHOP PRESENTED BY THE NINJA PROS

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  1. GREENING MAGGIE’S FLOWER SHOPPRESENTED BY THE NINJA PROS May 22, 2010 Tom Fisher, Jacqueline Clarke, Karen Lynn, Adhiti Naik, Maggie Leung and AJin Lim

  2. Table of Contents Project Charter…………………………………………………………………. Scope………………………………………………………………………………… Project Lifecycle………………………………………………………………… Stakeholder Analysis…………………………………………………………. Communication Plan…………………………………………………………. Responsibility Assignment Matrix……………………………………… WBS…………………………………………………………………………………. Schedule, Cost Baseline and Investment S Curve………………. Risk Management Plan……………………………………………………… Quality Management Plan………………………………………………… Closure & “Green” Opening………………………………………………. Addendum………………………………………………………………………..

  3. Project Charter

  4. Project Charter

  5. Project Charter

  6. Scope • Vision Statement • To prepare Maggie to convert her existing flower shop to be green certified by Bay Area Green Business Program standards. • Business Need • Long-term costs savings through increasing operations efficiencies and reduction in energy use • Use Green Certification as a way to advertise and market business • Project Description • Maggie purchased an existing flower shop. She wants to convert her business into a green certified business. Project team will act as consultants to create an energy efficiency plan. Create a proposal for Maggie’s Flowers to be certified as a Bay Area Green Business according to standards set by Bay Area Green Business Program.

  7. Scope

  8. Scope

  9. Scope • Assumptions • Maggie owns a flower shop that is not green certified. • Greening will give a marketing advantage. • Delivering a plan as a consultant, not a contractor. • No major construction, permits or structures altered. • Stakeholders agree to each stage of the project. • Progress in a linear process starting at the execution project plan. • Shop owner does not terminate the process during the project. • Constraints • Determine if phase in construction; or business will cease during renovations. • Pre-determined budget of $100,000 for making any modifications to shop and greening • 5 weeks to finish plan. • No unforeseen equipment problems, material or schedule delays.

  10. Assumptions • Maggie’s Flower Shop Before Upgrades • Single stand-alone structure • No landscaping outside • Five-car parking lot in the front for deliveries • Store Space is 20ft x 20ft • Twelve 2ft x 4ft fluorescent fixtures lighting the main part of the flower shop • Bathroom contains incandescent light • “Exit” signs are incandescent • Single bathroom with one toilet/sink with no window - fan for ventilation • Single work sink in the back for working with flowers • Three refrigerators, one display refrigerator in the front area with and one walk in refrigerator in the back • Both refrigerators have power outlets feeding them with enough wattage to be legal. The third refrigerator is a small one for food. It is old i.e. not energy star certified

  11. Project Life Cycle

  12. Project Life Cycle Iterative Planning

  13. Stakeholder Analysis

  14. Communication Plan O=Owner I=Input R=Reviewer S=Sign-off

  15. Communication Plan continue O=Owner I=Input R=Reviewer S=Sign-off

  16. Responsibility Assignment Matrix

  17. Work Breakdown Structure Greening of Maggie’s Flowers Initiation Planning Execution Approval & Closure Program Enrollment Schedule Green Business Audits Team Charter WBS Project Charter Vendor Selection Criteria Vendors Sign-off by Auditors per Checklist Areas Stakeholder Analysis “Do It Yourself”/ Handy-Person Project Schedule Sponsor Approval Project Life-cycle Cost Analysis Monitoring & Controlling Closure Risk Analysis Communications Plan Responsibility Assignment Matrix Quality Management

  18. Schedule & Cost Baseline

  19. Investment by Phase (S curve)

  20. Risk Management Plan Triggers Probable Root Cause Mitigating Strategy Risk Contingency Priority Impact Probability

  21. Risk Management Plan continue Triggers Probable Root Cause Mitigating Strategy Risk Contingency Priority Impact Probability

  22. Project Benefits Cost Savings Increased Edge over the Competition Improved Employee Morale & Workplace Health Recognition before the County Board of Supervisors Responsibility Matrix Project Manager Project Reviewer Green Business Program Auditors Quality Standards During Planning Phase, each Project Task is reviewed before finalizing Project Presentation is delivered in a clear and concise manner Oversight is performed during Project Execution Phase Quality Management Plan

  23. Closure & “Green” Opening • Closure • Project deliverables approved • Passed audits • Project approved • Lessons Learned • Good: • Bad: • Improve: • Recommendations • Ninja Pros Project Management • Walk-in Energy Efficient Refrigerators • Opening a Green Certified Maggie’s Flowers

  24. Addendum

  25. PROJECT TEAM CHARTER TEMPLATE Team Charter

  26. Team Charter continue

  27. Bay Area Green Business Program Detailed Checklist

  28. Bay Area Green Business Program Detailed Checklist Continued

  29. Go Green!

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