Keith Derry chief executive & trust secretary Essex Environment Trust

1. Maldon District Funding Fair Keith Derry chief executive & trust secretary Essex Environment Trust

2. Maldon District Funding Fair

4. Deciding on what is needed • Deciding how to provide it • Forming a structure to deliver it • Raising the money • Getting it built

5. IN THE BEGINNING…

6. The Snowball Syndrome

7. The Snowball Syndrome Slow down! GET IT RIGHT!

8. Wendens Ambo Village Hall

9. Blackmore Youth Club Wethersfield Community Pavilion

10. Initial views of the managing committee • Views of the users • Views of the wider community • A Community Survey

11. THE FUTURE OF STEEPLE VILLAGE HALL, HOUSEHOLD QUESTIONNAIRE • This questionnaire is circulated by Steeple Village Hall Trust to help them come to a decision about the future of Steeple Village Hall , and to give people a chance to say what they think are the facilities that would add quality to life in Steeple and could be provided by a new or refurbished building. Please complete the form by ticking the boxes provided and keep for collection by a member of the village hall committee by ........… • Would you or your family be interested in supporting any of the following activities ? 

12. 01 COMMUNITY • Support group for disabled 25 • Activities / clubs for the elderly 45 • Youth club 29 • Men's or ladies clubs 33 • Drop in centre23 • Job club 7 • Citizens advice centre43 • Mobile shop 42 • Please enter any other ideas here....Under 16s disco • 02 HEALTH & WELFARE • Clinic 45 • Surgery 60 • Healthy living centre19 • Weight watchers 31 • First Aid Courses 43 • Please enter any other ideas here ..................

13. 03 FITNESS • Keep fit 51 • Aerobics 33 • Yoga 29 • Thai Chi 29 • Please enter any other ideas here....reflexology • 04 CHILDREN BEFORE AND AFTER SCHOOL • Play school 41 • Tumble tots 19 • Nursery 16 • Mother & Toddler 26 • After school club 32 • Please enter any other ideas here....chess club, holiday activities • 05 SPORT • Darts 17 • Carpet Bowls 25 • Table Tennis 20 • Pool 23 • Badminton 22 • Martial Arts (judo) 15 • Changing rooms for sports facilities 26 • Please enter any other ideas here....running group, football team, bingo, whist drives. • INKPEN DOWNIE ARCHITECTURE & DESIGN

14. PART 1 THE DESIGN • Form a small D.I.G. (Design Ideas Group)

15. THE DESIGN & IDEAS GROUP

16. PART 1 THE DESIGN • Form a small D.I.G. (Design Ideas Group) • Analyse the responses from your community and your existing users • Firm up the list of needs • Think outside the box • Consider needs in 20 years time • Draft some sketch proposals • Visit other new Halls • Consult with RCCE

17. Another Store Small Room MAIN HALL Store Kitchen Toilets Entrance

18. Store Small Room MAIN HALL Play Equip’t Kitchen Coffee Bar Toilets Entrance Office

19. PART 2. • DEVELOPING THE DESIGN • Employ an Architect • Preparation of draft plan • Get an Order of Costs • Phasing?

20. Small Room Store Store MAIN HALL Play equip’t Kitchen Coffee Bar Toilets Entrance Toilets Office

21. PHASE 2 PHASE 1

22. PART 2. • DEVELOPING THE DESIGN • Employ an Architect • Preparation of draft plan • Get an Order of Costs • Phasing? • Publish Draft Ideas for reaction • Consider all Views

23. PART 2. • DEVELOPING THE DESIGN • Employ an Architect • Preparation of draft plan • Get an Order of Costs • Phasing? • Publish Draft Ideas for reaction • Consider all Views • Firm up on design & get permissions • Get fixed price quotes or tenders

24. 1. GETTING ORGANISED • Appoint a Fundraising Co-ordinator • Split the work: Local & External • Local Fundraising needs a small team • Form an Activities Group for events

26. 1. GETTING ORGANISED • Appoint a Fundraising Co-ordinator • Split the work: Local & External • Local Fundraising needs a small team • Form an Activities Group for events • External Fundraiser for the big money • Agree the split between the two. [10:90]

27. A TARGET Local Fundraising: 10% External Fundraising: 90%

28. The full organisational structure suggested to run a major project

29. 2. EXTERNAL FUNDRAISING • Consult the many sources of funders • Compile a reference list of the best • Speak to them and ask: • Do they fund your sort of project? • Any specific criteria or priorities? • Can you get a copy of their policies? • Do they have an application form? • How much can you apply for? • When do they next meet? • Date of their deadline?

30. Trusts meet several times a year – don’t rush to make an average submission. • Take your time to make an excellent submission. • Don’t wait till the deadline. • Getting a scheme approved is a competition not a lottery; only the best are likely to be approved. Make yours one of the best!

31. 2. EXTERNAL FUNDRAISING cont’d. • Make a Target List for your approaches • Draw up a funding strategy

32. TOTAL PROJECT COST: £235,000 £5,000 Grange Farm £5,000 B. Sunley £5,000 C French £10,000 Awards For All £5,000 W. Farthing £10,000 Essex Comm’ty Foundation £7,500 Parish C. £15,000 Essex Env Trust £15,000 Garfield Weston £15,000 Big Society £45,000 Biffaward £20,000 Fowler, Smith & Jones £7,500 Tesco £70,000 (own funds)

33. 2. EXTERNAL FUNDRAISING cont’d. • Make a Target List for your approaches • Draw up a funding strategy • Apply for a specific amount from each • Put an appropriate spin on each bid • Invite a site visit

34. 3. WHAT TO SEND • Short personal letter • Summary of project

35. 3. WHAT TO SEND • Short personal letter • Summary of project • Completed application form • Attachments • Index for those attachments

36. 4. THE ATTACHMENTS • Site Plan • Drawings of project • Relevant photographs • A Business Plan • Background of your organisation • Funding strategy • Quotations/Tenders • Audited accounts • List of present users/ bookings • Copies of necessary permissions

37. THE MIND SET • Have the Vision. • Get the Project Right. • Do Not Compromise! • Have the Courage. • Cultivate the Dream • Fundraise with Faith.

38. Make personal contact with each funding body. • Stick to their Guidance Notes. • Seek a meeting on site. • Never send an impersonal letter. • Submit all that is requested. • Include a Business Plan in your submission. • Index those attachments. • Do not build till you have all the funding. • Celebrate every milestone achieved. • Stay in touch with your funding bodies.

39. Keep the FUN in FUNDRAISING Even hard work can become enjoyable with a little bit of humour!

41. Keith Derry Contact: Mondays & Tuesdays: 01245 265555 www.essexenvironmenttrust.org.uk