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Joplin Schools Financing Disaster – There’s No Spreadsheet for This

Joplin Schools Financing Disaster – There’s No Spreadsheet for This. MAY 23: CHALLENGE #1. Make payroll!. MAY 24: THE RECOVERY PROCESS BEGINS. Locate temporary spaces for schools and negotiate contracts Construct temporary facilities, fix damaged facilities by August 17 for start of school

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Joplin Schools Financing Disaster – There’s No Spreadsheet for This

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  1. Joplin Schools Financing Disaster – There’s No Spreadsheet for This

  2. MAY 23: CHALLENGE #1 Make payroll!

  3. MAY 24: THE RECOVERY PROCESS BEGINS • Locate temporary spaces for schools and negotiate contracts • Construct temporary facilities, fix damaged facilities by August 17 for start of school • Supplies & contents for temp facilities: replace EVERYTHING by August 17 • Work with FEMA, SEMA, insurance on temp facilities and rebuilding • No projections, no budget, no assurance of reimbursement: just spend!

  4. THE RECOVERY PROCESS… • Good decisions early on: • Hired insurance attorney (public adjuster) • Hired disaster experts to help navigate the world of FEMA and SEMA • Big-picture planning – took the time to think about what was possible rather than what seemed impossible – seized opportunities

  5. Transition of damaged or destroyed facilities to temporary facilities

  6. SHORT-TERM RECOVERY – TEMPORARY FACILITIES Temporary Facility Rental Costs • Serves 3,000 students JHS 11/12 – 36 month (Mall) $ 3,402,990 EMS – 30 month (Warehouse) $ 1,080,000 JHS 9/10 – 36 month (City Auditorium) $ 1,200,000 FTC – 36 month (Warehouse) $ 1,260,000 Buses $ 258,336 Athletics $ 70,000 Temporary Build-outs $14,900,000 Temporary Furnishings & Equipment $ 7,500,000 Supplies for Temporary Facilities $ 820,000 TOTAL: $30,491,326 15% Local match for FEMA projects $ 4,573,700 *August 2011: $1.5m received from the Governor's office.

  7. SHORT-TERM RECOVERY – TEMPORARY FACILITIES Cost Saving Solutions • Two Elementary Schools moved to vacant buildings already owned by Joplin Schools. • Grades 9/10 returned to a former High School site and non-K-12 programs were moved from that site. • This created a domino effect, adding 15% local match costs, and allowed a continuation of displaced programs: Early Childhood and Beacon School.

  8. LONG-TERM RECOVERY – PERMANENT FACILITIES • Rebuilding / construction / 21st Century Learning design • Two elementary schools • Middle school • High school • Technical school • Used pre-storm facilities plan as foundation but reworked for new realities – known and unknown

  9. PROPERTY LETTER

  10. JOPLIN HIGH SCHOOL / FRANKLIN TECH PROPERTY COMPARISON Old JHS/FTC 38.05 acres New JHS/FTC 66 acres 73% increase

  11. IRVING ELEMENTARY PROPERTY COMPARISON Old Irving 2.1 acres New Irving 13.6 acres 648% increase

  12. EAST ELEMENTARY / MIDDLE SCHOOL PROPERTY COMPARISON Old East 20 acres New East 34.9 acres 75% increase

  13. LONGTERM RECOVERY… • When making tough or unpopular decisions remember these key things: • Transparency builds trust • Tell your story before the media does • Need full support and faith of board & leadership: speak the same language publicly • Be prepared to use “goodwill” capital – pre-storm relationships and perceptions matter

  14. LONGTERM RECOVERY – VISION MEETS REALITY • $62 million gap between reality and vision for Joplin Schools • 11 months after tornado devastated one third of the community, we had to ask for the largest bond issue in city’s history (a history that included many failed bond campaigns…)

  15. LONGTERM RECOVERY… • $62 million bond request – largest in community’s history • Passed with 57.68% - needed 57.14% (4/7th’s) • Passed by 48 votes

  16. Lessons Learned • Review insurance policy annually – keep current • Check “business interruption” insurance – should have $1 - $5 million (district of our size) • Be aware of outlying equipment, grounds, lights, playgrounds – are they adequately insured? • Codes & standards – keep these in mind when replacing older facilities • Blanket coverage – total loss limit per event vs. by building limit

  17. Lessons Learned • Keep good records / inventories • Back up accounting systems – minimize loss of information that pertains to operations • Develop relationships with city leadership – input on city redevelopment • Don’t put kids in hallways – check your safety plan

  18. QUESTIONS? Visit joplinschools.org and click the Operation Rising Eagle banner to learn more. Contact: Paul Barr, CPA Chief Financial Officer, Joplin Schools pbarr@joplin.k12.mo.us p. 417-625-5200 ext. 2009 c. 417-499-3257

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