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Start-up Package

The Start-up Package offers guidance for ESF implementation to District and Regional staff, including key roles, legislative reporting requirements, and major electronic submission applications. It aims to streamline processes, reduce manual work, and improve data accuracy. The package emphasizes the Electronic Submission Framework (ESF) objectives, such as efficient data management and accessibility, secure websites, and standardized data formats. By transitioning to electronic submissions, stakeholders benefit from reduced paperwork, streamlined approvals, and improved overall data accuracy. For detailed guidelines and submission requirements, the package provides clear instructions and deadlines for various components like Reporting, As Built Roads, and Forest Tenure Administration.

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Start-up Package

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  1. B C Forest Service M F Start-up Package A reference Guide

  2. Start-up Package Contents • Cutblock Labeling • RESULTS • Error messaging strategy • Failed Submissions Strategy • Roles and Resp. of District Contacts • Role and Resp. of Regional Contacts • Introduction – ESF • As Built Roads • ESF – FTA on June 1st • XML/GML • BCeID • Service Providers • ESF FTA Training • Exhibit A • Mapping Standards

  3. Start-up Package • The Start-up package is developed to help guide districts with the implementation of ESF • It contains ESF information and steps to be taken by District and Regional staff • The package also contains information and key messages that should be passed on to local licensees

  4. Introduction Introduction to ESF Legislative Reporting Requirements ESF – FTA on June 1st

  5. Introduction to ESF Electronic Forest Management Initiative (e‑FM) • e-Access, e.g. online harvest billing information, Silviculture and tenure reporting • e-Records, e.g. electronic invoices for payment, i-expense • e-Training, e.g. FRPA Training, Learn Link • e-Submissions, e.g. Electronic Submission Framework (ESF), ECAS, HBS

  6. Support and Direction • Bill 13 (Electronic Transactions Act), “record be in writing is satisfied if the record is in electronic form”, “signature of a person, that requirement is satisfied by an electronic signature”, “use is not mandatory” • Bill 74 (Forest and Range Practices Act), Section 142“the furnishing of information on request or at specified times, and in a specified format including electronically”

  7. Major electronic submission applications • ESF – Electronic Submission Framework • ABR – As Built Roads • FTA – Forest Tenure Administration • RESULTS – Reporting Silviculture Updates and Landstatus Tracking System • ECAS – Electronic Commerce Appraisal System • HBS – Harvest Billing System • SPAR – Seed Planning and Registry

  8. FTA RESULTS ESF Portal AS Built Roads ECAS HBS SPAR ESF and E-submissions

  9. Electronic Submission Applications These will: • Reduce the number of requests for information from clients, (save time and money for both) • Reduce the volume of paper submissions • Reduce the manual processing of information • Capture data once at source eliminating duplicate data entry

  10. Electronic Submission Framework - ESF • Single interface for all stakeholders • Shared data management and accessibility • Improved Data quality • Secure website • Automation of business process • One consistent, standard data format

  11. ESF Objectives • Map and attributes always together • Information accessible to clients • Reduce manual processing of map and report information • Reduce transcribing and reconciliation errors • Improve collection and integration of information • Reduce administrative effort of MoF/MSRM staff and clients

  12. ESF Objectives • Reduce time for approval process • Potential cost reduction • MoF Districts will no longer capture/enter spatial and attribute data for licensee tenure and silviculture data • Silviculture data (spatial and attribute) will be available via RESULTS for Inquiry, Reporting and for DDM approval • Overall precision/accuracy of data will improve with less human intervention/filtering

  13. Legislative requirements - Overview RESULTS - Reporting • More details provided under the RESULTS section • After June 1 Woodlot Licence are required to submit annual reports by April 30, 2006 As Built Roads • Under the Forest Planning and Practices Regulations, Section 86(2) and (3) and Forest Road Regulation, Section 8(3), agreement holders are required to report the previously as-built road information to the District Manager, in manner prescribed by the Minister • It has been determined that the information will be reported electronically

  14. Road Permit Clearance As Built Roads Legislative requirements - Overview As Built Roads - ABR • The Deadline for the first submission for roads built to cover the time period April 1, 2003 to March 31, 2005 is December 31, 2005 • For more information on ABR, see the ESF website : http://www.for.gov.bc.ca/his/esf/index_abr.htm

  15. ESF-FTA after June 1 • We will be working in the electronic format • No hard copy submissions are required to populate the corporate systems • Application triggers may be required but are optional • application letter/e-mail for FTA, outlining the term and effective date • appraisal maps for ECAS

  16. ESF-FTA after June 1 • Supporting hard copy information will be required in some circumstances • TMS report for tenures with conflicts outlining rationale for approval • Road layout and design schedules for approval as required by s 5.1 FRR

  17. ESF-FTA after June 1 • There is no statutory requirement for tenures to be submitted electronically • Ministry direction to go to e-business • Makes good business sense to populate our systems electronically • Effective • Efficient

  18. B C Forest Service M F Questions Introduction to ESF Legislative Reporting Requirements ESF – FTA after June 1

  19. ESF XML/GML BCeID Service Providers FTA Training

  20. ESF = XML and GML ESF is... • Designed on top of industry technology standards (XML / GML) • XML = Extensible Markup Language — language for documents that contain structured data — Attributes • GML = Geography Markup Language is a subset of XML that includes both spatial and non‑spatial properties of geo features — Linework

  21. BCeID BCeID Registration: • Government IDs given to companies to securely access BC Government internet sites • Enrolment package is sent to the company • Company identifies a profile manager • Profile manager manages IDs for their company.

  22. BCeID • Approaches to Electronic Submissions • In‑house systems and resources • Use of qualified service providers • Access for Service Providers • Consulting companies can submit on behalf of a license by using Forest Company’s BCeID account • Licensees are responsible to manage their own account (data) • http://www.for.gov.bc.ca/his/esd/bceidrequest.htm

  23. Service Providers for FTA • List of Service Providers (Request for Expression of Interest) • Integrated Woods Services Ltd. • Forsite Consultants Ltd. • Cariboo Forest Consultants Ltd. • Coast Forest Management Ltd. • Inland Timber Management Ltd. • J.S. Thrower & Associates Ltd. • Spatial Mapping Ltd. • Pacific Geo Tech Systems Ltd. • BC Network • Chartwell Consultants Ltd.

  24. Service Providers for FTA • Not Inclusive nor Exhaustive • IMG is currently reviewing list for new qualified providers who wish to be listed • Please ensure that the service providers are able to submit for As Built Roads and RESULTS before using their services • http://www.for.gov.bc.ca/his/esd/serviceproviders.htm

  25. FTA Application Training for Staff and Licensees • Request for Proposal (RFP) has been issued for additional training to be carried out through summer and fall

  26. B C Forest Service M F Questions XML/GML BEeID Service Providers ESF FTA Training

  27. Exhibit AandMapping Standards By Ministry of Sustainable Resource Management Land Information BC Integrated Registry Branch

  28. Exhibit A Working towards improved quality of Exhibit A by: • enhancing FTA auto-generated Exhibit A • implementing Tenure Update Tools (TUT) • reviewing and updating standards

  29. TENURE UPDATE TOOLS • LIM staff will receive training in May/June 2005 • ability to create legible Exhibit A that will meet legal requirements • ability to view submissions in greater detail than is currently available with the standard web applications

  30. CREATE LINEWORK CREATE LINEWORK MOF EZILINK INDUSTRY SUBMISSION Until June 1st After June 1st, only for Range and non-major FLTC and Private land with timber reserve ACCEPTABLE FTA INBOX MAP REPORT FTA EXHIBIT A NO ACCEPTABLE STATUS REVIEW RESOLUTION TUT EXHIBIT A YES CLEARED RETURN EX A TO FTA ISSUE TENURE EXHIBIT A WORKFLOW TUT FTA ESF ESF Tenure Update Tool

  31. MAPPING STANDARDS – PROGRESS TO DATE • Report completed by Pat Ringwood for RTEB on “Description of Forest Act Tenures” • Group formed to review Chapter 52 and prepare a draft for review • Group formed to draft standards for FTA Exhibit A

  32. ESF TENURE SUBMISSION STANDARDS • ESF – FTA Submission Guide • Industry Guide to Preparing Forest Tenure and Permit Documents via ESF • ESF website: http://www.for.gov.bc.ca/his/esd/esubmissions.htm

  33. Questions Exhibit A Mapping Standards

  34. B C Forest Service M F ESF Cutblock Labeling

  35. Cut Block Labelling and ID for FTA and RESULTS • Cut Block Naming Convention • Cutblock ID • 10 - alpha, numeric, spaces • no symbols • Road Naming Convention • Section ID • 10 - alpha, numeric, spaces • No symbols

  36. Cut Block Labelling and ID for FTA and RESULTS • If traditionally the district has changed the licensee submission so that the Section ID on the exhibit A is different than on the application, there is a need to communicate these changes to licensee MUST HAPPEN • Either the district must accept the section of road the way the licensee calls it, or the licensee must call the section of road the way the district has it on the map.  • This is a communication issue with the district and the licensee

  37. Website Electronic Submission Framework Website • To the ESF submission Application: http://extranet7.for.gov.bc.ca/esf/init.do • Many Links off http://www.for.gov.bc.ca/his/esf

  38. B C Forest Service M F Questions Cut Block Labeling

  39. ESF and RESULTS Overview Overview Overview Industry, BCTS, Consultants Client Transform Website ESF Ministry Map Report FTA TMS RESULTS OP DB Op DB LRDW Attribute Spatial Copy MoF SRM

  40. Major licensees Community Forest Agreement THSPR s45-48 (code) FPPR s86 (FRPA) Woodlot licensees WLFMR s86 (Code) WLPPR s76 (FRPA) Community Salvage Licence FPPR s46.1 (FRPA) FPPR s86 (FPRA) Legislated RESULTS Reporting Requirements by ESF Submitter BC Timber Sales Report by Policy (Code) FPPR 86 (FRPA) District Manager(NRFL, FLC) FRPA 30 / FPPR s46 Report by Policy Third Party Transfers FRPA 29.1 / FRPA 94 / FPPR 86

  41. Non Replaceable Forest Licence ( NRFL)& Forestry License to Cut • District Manager has free growing obligation (plan, report, declare) • District Manager as the submitter • EziLink tool to create ESF submission • Minister must report free growing accomplishments as part of MOF Service Plan Reporting

  42. RESULTS Submission Types Before June 1, 2005 • Paper Forms, maps, amendments, standards • Licensees send paper submissions to district office who forwards to service providers or entered by district staff • On-linedirectly into RESULTS • Amendments, Stocking Standards proposals, Declarations • ESF • Opening Definition, Disturbance and Activity report, Forest Cover and Declarations • RESULTS v1.5 currently in use • RESULTS v2.0 release planned May 10, 2005

  43. RESULTS Submission Types After June 1, 2005 • On-linedirectly into RESULTS • ESF Submissions • RESULTS v2.0 release planned May 10, 2005 • RESULTS v3.0 release planned Jan 2006 • No more Paper

  44. On-Line Submission Examples • RESULTS v 1.5 (currently) • Standards proposals • Updates / corrections • Amendments / approved variation • Declarations • RESULTS v 2.0 (additional after May) • Annual silviculture treatment summary • Opening amalgamations • Section 108 applications

  45. ESF Submission Types • RESULTS v 1.5 (current) • Opening definition / stocking standards ID • Disturbance activity • Silviculture activity (spatial optional) • Forest cover updates • Declarations • RESULTS v 2.0 (after May 10th) • Amendments, updates, approved variations • Annual Silviculture Treatment Summary for FRPA blocks • WTP’s as a layer • Seed transfer rule violation tracking • Automatic opening number generator

  46. What do you need to start? • In addition to BCeID / IDIR and ESF submitterUsers need to get assigned RESULTS roles: • RESULTS View – look only • RESULTS Update – allows for making changes and submitting stocking standards and amendment requests • RESULTS Declaration – adds milestone declarations to what can be done. • RESULTS Approval – MoF only allows for approval of amendments and stocking standard applications. • CRS Authority – For generating reports (comes with IDIR, but not with BCeID

  47. ESF & RESULTS Authority versus Legally Authorized to Submit • ESF Submitter • Company Profile Manager and IMG • RESULT Update & Declaration • BCeID holder and IMG • Authorized by Agreement holder, BCTS Manager, District Manager • Licensee signing matrix • Professionally qualified, RPF • Amendments, standards proposals, declarations

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