1 / 31

Information Society Technologies

Information Society Technologies. Proposal submission and evaluation IST Call 4 The Hague –November 2004. Basic principles of FP6. Proposals can only be submitted in response to publicly announced calls for proposals Always detailed at http://www.cordis.lu/ist

wes
Download Presentation

Information Society Technologies

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Information Society Technologies Proposal submission and evaluation IST Call 4 The Hague –November 2004

  2. Basic principles of FP6 Proposals can only be submitted in response to publicly announced calls for proposals • Always detailed at http://www.cordis.lu/ist All proposals * are presented by consortia of at least three mutually-independent organisations from different Member or Associated States • We offer a number of partner search facilities, run conferences and proposers´days, launch calls for expressions of interest, to assist you to find partners for your proposal • Register with your National Contact Point, who handles partner search enquires from other countries * except Specific support actions

  3. Basic principles of FP6 Proposals are submitted electronically via the Internet • Online or offline preparation • But always online submission Proposals are evaluated by independent experts • Pre-defined evaluation criteria are used, scored 1-5 • All criteria have threshold scores which must be reached • All proposers receive an Evaluation Summary Report Funding follows successful evaluation, selection and detailed contract negotiations

  4. IST Call 4 IST Call 4 is published 17th November Call closes at 17h00 on 22nd March 2005 Indicative funding € 1,120m

  5. Strategic objectives in Call 4 • 2.4.1 Nanoelectronics • 2.4.2 Technologies and devices for micro/nano-scale integration • 2.4.3 Towards a global dependability and security framework • 2.4.4 Broadband for all • 2.4.5 Mobile and wireless systems and platforms beyond 3G • 2.4.6 Network audio-visual systems and home platforms • 2.4.7 Semantic-based knowledge and content systems • 2.4.8 Cognitive systems • 2.4.9 ICT research for innovative government • 2.4.10 Technology-enhanced learning • 2.4.11 Integrated biomedical information for better health • 2.4.12 eSafety – Cooperative systems for road transport • 2.4.13 Strengthening the integration of the ICT research effort in an enlarged Europe

  6. FET Proactive initiatives in Call 4 • 2.3.4 (viii) Advanced computing architectures • 2.3.4 (ix) Presence and interaction in mixed reality environments • 2.3.4 (x) Situated and autonomic communications

  7. Strategic objectives in Call 4 IP NoE STREP CA SSA 2.4.1 Nanoelectronics X - X X X 2.4.2 Micro/nano integration X - X X X 2.4.3 Global security X X X X X 2.4.4 Broadband for all X X X - X 2.4.5 Mobile beyond 3G X X X - X 2.4.6 AV systems & home platforms X X X X X 2.4.7 Semantic-based systems X X X - X 2.4.8 Cognitive systems X X X X - 2.4.9 eGovernment X X X - X 2.4.10 eLearning X X X X - 2.4.11 Integrated biomed info X - X X X 2.4.12 eSafety X X X - X 2.4.13 Research in enlarged Europe - - X- -

  8. FET Proactive initiatives in Call 4 IP NoE 2.3.4 (viii) Advanced computing architectures X X 2.3.4 (ix) Presence and interaction in mixed reality X - environments 2.3.4 (x) Situated and autonomic communications X X

  9. Publications on CORDIS • IST Workprogramme 2005-2006 It covers the technical description of the SOs, but also details the evaluation criteria and thresholds, and gives the details of all calls foreseen in 2005-2006 • IST call 4 text Announces the call, and indicates where and when to submit • Guides for Proposers call 4 Five Guides, one per instrument. Tells you how to write and submit a proposal

  10. Proposal structure Proposal Part A (forms) A1 - Proposal title and abstract A2 – Partner details (one A2 per partner) A3 – Costs and funding requested Proposal Part B (text) Document with tables, written to a predetermined format Format is different for different instruments and from call to call !

  11. Publications on CORDIS • Guidelines on proposal evaluation and project selection procedures Legal basis of FP6 evaluations • IST Handbook IST’s ground rules of evaluation • IST Guidance notes for evaluators Instructions for the external experts in the IST evaluation • Other useful proposal material List of NCPs, List of Commission contact persons, FAQs, links to legal background information…..

  12. Also on CORDIS • Access to Electronic Proposal Submission System (EPSS) Pre-registration for an EPSS password, for on or offline proposal preparation with online submission

  13. Overview of evaluation process Commission 1. Commission eligibility check • Timely arrival • Eligible (electronic) submission • Complete with a Part A and a Part B • In scope • Minimum eligible consortium

  14. Overview of evaluation process Minimum eligible consortium IP, NoE, STREP, CA • Two mutually independent participants from an EU Member State or Associated Candidate Country (Bulgaria, Romania, Turkey) • A third participant as above, or from an Associated state (Iceland, Israel, Liechtenstein, Norway, Switzerland) SSA No restrictions Once this minimum is achieved, additional organisations from any other country may participate in a proposal Participating organisations from the European Research Area and from developing countries can be funded under FP6

  15. Overview of evaluation process Commission 1. Commission eligibility check • If the proposal is judged eligible it proceeds to evaluation by the independent experts

  16. Evaluation criteria IP NoE STREP CA SSA Relevance X X X X X Potential impact X X X X X Scientific & tech excellence X X Degree of integration & the JPA X Quality of the coordination X Quality of the support action X Quality of the consortium X X X Excellence of participants X Quality of management X X X X Organisation and management X Mobilisation of resources X X X X

  17. Overview of evaluation process 3-5 experts per proposal 2. Experts’ individual reading 3. Consensus group • Five/sixcriterion scores and comments. All criteria scored Thresholds on all criteria ! • Single overall score (calculated by simple addition) and comments Overall threshold !

  18. Overview of evaluation process Full panel 4. Panel discussion of Consensus group results 5. IP and NoE hearings • For all IPs and NoEs passing the thresholds • Hearing addresses specific questions, supplied in advance 6. Finalisation of Evaluation Summary Reports (ESR)

  19. Overview of evaluation process Full panel 7. Panel prioritisation and Panel report • Proposal priority based on proposal score, except in case of tied score Commission 8. Implementation plan • Selection based on the evaluators’ ranking, taking into account their detailed recommendations

  20. Contract negotiations Proposals selected for implementation take part in contract negotiations, in which • Legal and financial checks are carried out • Recommendations made by the evaluators are incorporated • Commission recommended funding level is respected • Any other significant issues are looked into

  21. Proposal evaluation in IST Fatal mistakes • Incomplete proposal (Must have a Part A and Part B) • Ineligible consortium • Out of scope of call (activity or instrument) • Focusing on a purely national issue, or one with no benefit to the EU • Late submission Handicaps • Wrong instrument chosen • Not conforming to required Part B contents, length • Unfocused project, diverse aims • Lack of scientific and technological excellence

  22. EPSS in IST The FP6 Electronic Proposal Submission System - All IST calls - Most FP6 calls

  23. EPSS in IST Proposals are submitted electronically via the Internet • Online preparation via your normal Internet interface • Offline preparation using EPT tool • But always online submission Proposals are prepared and submitted under password protection • Confidentiality assured • No signatures required

  24. Online preparation (recommended) 1. Coordinator registers for the correct call and instrument, and obtains passwords by return email 2.Consortium completes the Part A online • Coordinator completes A1 and A3 form • Each partner completes his own A2 3. Consortium writes the Part B • .pdf file 4.Coordinator uploads the Part B and signals the proposal is submitted 5. Coordinator receives an acknowledgement of receipt by email

  25. Offline preparation 1. Coordinator registers for the correct call and instrument, and obtains a password by return email 2.Coordinator downloads the EPT tool 3. Coordinator completes the Part A and B on his own PC using the EPT tool 4.Coordinator packages the Part A and B together using the EPT tool, and using his password goes online and submits the proposal 5. Coordinator receives an acknowledgement of receipt by email

  26. EPSS - Errors and problems • Registering for the wrong instrument • Registering for the wrong call • Mixing online and offline preparation • Not reading the manual; leaving it till the last day to read the manual • Virus infected files • Excessively long files (> 10Mb) • Providing a Part B as other than a .pdf file • Waiting till too late to call for help • Calling for help in the wrong place • Failing to press the “submit” button • Leaving uploading till the last minute !

  27. EPSS – Two things to remember 1. “Submission” is when you press the submit button, not when you commence uploading your proposal 2. Each new submission over-writes the previous one • Make a trial submission well in advance, so you practice the procedure and have plenty of time to correct your problems • Submit a refined proposal each day in the last days of the call • Aim to submit your final proposal at mid-day on the last day

  28. EPSS Manuals http://www.cordis.lu/fp6/find-doc.htm#userguides EPSS Helpdesk support@epss-fp6.org tel + 32 2 233 3760

  29. Help and advice Commission contact person for each objective open in call link from call page on Cordis A help desk for proposers´ questions ist@cec.eu.int tel +32 2 296 8596 A help desk for electronic submission problems support@epss-fp6.org tel: +322233 3760 (Don’t wait till it’s too late to call for help!)

  30. Help and advice Partner search facilities http://www.partners-service.cordis.lu/ http://www.ideal-ist.net A help desk on IPR issues http://www.ipr-helpdesk.org Economic and Technological Intelligence ETI projects (SME support) http://sme.cordis.lu/economic/eti_projects.cfm A network of National Contact Pointshttp://www.cordis.lu/ist/ncps.htm

  31. IST Call 4 Veel succes met uw voorstellen ! (Good luck with your proposals)

More Related