Using The P: Drive

1. Using The P: Drive Mr. White

2. What the P: Drive Does • The P: drive is a network drive to which you can connect to access and submit files • Using the P: drive, you can: • Submit work to your teacher • Get files from your teacher • Share files with other students • This presentation will explain how you can do all of the following things

3. Teachers and Students • Teachers and students can both use the P: drive, but differently • Teachers have full access, and can access files, modify them, delete them, create them, etc. • Students have limited access, and cannot delete or modify files already on the P: drive • Students can access the files • Students can create new files

4. How the P: Drive Works • So, for students, the P: drive is like a refrigerator • We can put stuff in it, and other people can get it • Other people can put stuff in it, and we can get it • However… • We don’t put anything in the fridge unless it’s ready to go in • When we want to work with something from the fridge, we take it out of the fridge first • When we put something back in the fridge, we make sure we’ve closed it so that it doesn’t go bad

5. Submitting Work to A Teacher • To submit work to a teacher, use the “Classwork Drop” folder. • Remember, once you submit a file onto the P: drive, you cannot modify or delete it – only a teacher can do that • The drop box works like a post office – once you drop the letter into the box, you can’t get it back • Make sure that your file is completely finished when you submit it

6. Directions for Submitting Work • Locate the file that you want to submit. • Make sure you have saved the file with all the changes that you made. • Make sure you have named the file properly according to your teacher’s format. • Select the file using the mouse. • Cut or Copy the file by right-clicking and selecting “Cut” or “Copy.” • Find the appropriate folder for submitting the file • Paste the file by right-clicking in the folder and selecting “Paste.” • You may move the file other ways, like clicking and dragging the file into the folder, or using keyboard shortcuts to cut or copy the file.

7. You Try… • I want you to… • Create a document using the following format: • Lastname-firstname; Using the P Drive; My File; 12-13-10 • Put that document in the P: Drive folder: • P:\White, David Jr\Classwork Drop\P Drive Practice\present class period

8. Getting a File from a Teacher • Teachers can put files on the P: drive for you to use • Teachers will use their “Class Files” folder to allow you to access files • To work with one of these files, you must take the file off of the P: drive, save it to another drive (like your H: drive), work with it there, then re-submit it using the proper format • You should NOT open the file directly from the P: drive and work with it there – it will not work correctly

9. Directions for Using Files from the P: Drive • Locate the document that you want to use. • Take the document off of the P: drive by doing any of the following: • Copying and pasting it to your H: drive folder. • Clicking and dragging the file to your H: drive folder. • Open the document from your H: drive. • Work with and change the document however you like. • Save the file when you are done, naming the file properly according to your teacher’s format. • Submit the file using the directions “To Submit Work and Assignments.”

10. You Try… • I want you to… • Open the document on the P: drive: • P:\White, David Jr\Class Files\My Favorite President • Type in the name of your favorite president, save the file, and submit it to Mr. White in this folder: • P:\White, David Jr\Classwork Drop\P Drive Practice\present class period • Use the proper naming format: • Last name-first name; Name of the project; Name of the individual assignment; Date it was saved • So, it’ll be… • Lastname-firstname; Using the P Drive; My Favorite President; 12-13-10

11. Sharing Files With Other Students • You can use the P: drive to share files with other students, as well, for group projects, etc. • The “Student Sharing” folder is a place for students to share files • If you create work for your group, remember to save it using the proper format, in the appropriate folder, and make sure you’ve made all the changes you want to • If you are using work from others in the group, remember to save the file somewhere not on the P: drive, and work with it there, then re-save the file under a new name

12. Directions for Sharing Files With Other Students • Once you are finished creating your part of the assignment, follow the directions, “To Submit Work and Assignments” and put the document in your teacher’s “Student Sharing” folder. • To combine files, make sure you take it off the P: drive using the directions, “To Use Documents from the P: Drive.” • With the file off the P: drive, make any changes you like to the document by adding, removing, or combining it with work you’ve created. • Save the file to your H: drive using a new, unique file name, and following the format that your teacher has provided. • Copy and paste that file to the P: drive in the appropriate folder (Shared Student Work, if other students need to work with it, or the Work Drop-box Folder, if you’re all finished).

13. The Fridge • So, let’s review how the P: drive is like a refrigerator. • We don’t put anything in the fridge unless it’s ready to go in • Submit files in the “Classwork Drop” folder only when you’re absolutely finished • When we want to work with something from the fridge, we take it out of the fridge first • When you get a file from a classmate or a teacher, you save it to your H: drive before you work with it • When we put something back in the fridge, we make sure we’ve closed it so that it doesn’t go bad • When you put a file you’ve worked with back onto the P: drive, make sure it’s saved, correctly named, and the name isn’t the same as a file that’s already there