Town of McCordsville 2014 Annual Report

1. Town of McCordsville2014 Annual Report Submitted by Tonya Galbraith, Town Manager Feb. 10, 2015

2. Accomplishments in 2014 - Administrative • This was a really good year! • Major accomplishments included: • Outlook Christian Church voluntary annexation and fiscal plan. • Finalizing the South District Annexation, which was done with no remonstrance and very little opposition. Staff worked hard on all the various fiscal plans, public hearing and communication with the area residents. • Completion of the Broadway Tax Increment Financing District. • Work with Hancock Regional Hospital on the Wellness Center project. A considerable amount of time went into the various financing components.

3. Administrative Continued: • Worked with Planning and Building and Engineering on several path projects – Tri County Connector (decided not to move forward); Schulz Bridge and the now completed Recreational Trail. Successfully acquired the signatures of 206+ Bay Creek residents, which allowed the Recreational Trail to continue moving forward. • Saw the completion of the Town of McCordsville monument sign at the corner of CR 600W and CR 1000N. Thanks again to NineStar Connect and Vectren. • Worked with Scarlet Lane Brewing Company and Daniels Vineyard on their development plans. • Coordinated Town Council retreat. • Worked with CGS on new trash collection procedures. • Hired Staci Starcher and Holly Gohring.

4. Administrative – Community and Public Relations • Worked with School of Public and Environmental Affairs (SPEA) students on their TIF research project. • Spoke to the Fortville-McCordsville Chamber. • Spoke to the MVCSC School Board. • Spoke to the Business and Professional Women’s Group. • Spoke to SPEA students in Bloomington. • Spoke to Rose Hulman students. • Established the Building a Brighter McCordsville Fund through the Hancock County Community Foundation (HCCF). • Participated in HCCF’s Celebrating Communities project. • Conducted Annual Dress for Success clothing drive. • Organized or assisted organizing several events at the new Town Hall Park, including the Easter Egg Hunt, first ever Movie in the Park, Concert in the Park, Touch-a-Truck, and Best of Mutts. • Also organized the 2nd Annual Christmas Tree Lighting Event. • Once again invited to serve on the International City-County Management Association (ICMA) Conference Planning Committee. • Continued serving on the IACT Board of Directors, Legislative and Environment Committees. Continued serving on the Indianapolis Regional Transportation Council Policy Committee and the Hancock County Economic Development Council. • Continued serving on the Bowen Center Public Service Advisory Board. • Continued to increase the number of participants in the Friday email blast. • Continued outreach to residents via Facebook.

5. Other Administrative Accomplishments – Melissa Davidson, Administrative Assistant • Helped staff the Easter Egg Hunt, Movie Night, Best of Mutts, Touch-a-Truck and the Tree Lighting Event; • Helped collect and drop off Dress for Success clothing donations; • Helped collect items for the Back Pack Attack; • Staffed Public Works Committee,  Redevelopment Commission and Parks Board meetings; • Participated in Simplefile on-line meeting; • Participated in Egov online fillable forms training; • Attended Cubic & Bucs Conference; • Attended class for Administrative Professionals; • Participated in Staff Planting Day and weeding and clean-up at the Town Hall Park; • Helped mail & collect forms to Bay Creek residents regarding the multi-use path; • Helped interview for the Utility Billing Clerk position; • Helped train new hires for Utility Billing Clerk positions and helped out in Utility office as needed; • Helped coordinate and set-up for the Annual Holiday Party; • Coordinated donated food and new toy donations for Angel Connection; • Updated forms to rent the Community Room, started a new calendar for the Community; • Room Rentals, collected deposits and coordinated all reservations of the room; • Helped create Park Shelter Rental forms, ordered enclosed bulletin board for the shelter and coordinated all reservations of the Shelter.

6. Utility Department: • While we lost two long-time employees of the Utility Department this year, we gained two new employees. Staci Starcher was hired in April and Holly Gohring joined the team in September. They are joined by Connie Malcomb, who is our part-timer and has been working in the Utility Department for a couple of years. • Increased productivity in backing up system process; • Increased productivity in End of Month procedures; • Implemented new filing system for ACH forms for sensitive information; • Researched and corrected billing in Admirals Bay neighborhood; • Collected 42 lien payments from county for a total $14380.04; • Corrected and rebilled Stormwater for new $2.00 an extra residential acre rate; • Researched and implemented new lien process within cubic; • Installed new check scanner for depositing checks electronically; • Improved consistency with in cubic on addresses and names; • Updated spreadsheet from Mark Witsman for South District Annexation. Corrected owner names of parcels and verified acreage with county; • Researched and implemented online filing system with county- Simplifile; • Updated and changed name of customer form and info sheet. Updated form online; • 21 liens filed since August for a total of $7969.23 due to utility; • 16 lien releases filed since October; • Streamlined receipt posting procedures;

7. Utility Department Continued: • Employees went through Cubic and Crystal Reports training for week and half with Frey and Co.; • Implemented procedure for correcting returned E-bills; • Updated multi-property addresses and spreadsheet; • Sent an employee to Frey Convention in Cincinnati in August; • Implemented new procedure for destroying scanned checks; • Increased ACH payments by 3070, internet payments by 307, and online payments by 790; • Corrected problem with monthly E-bill submissions; • Reorganized electronic file for ease of locating- purged old files.

8. Community Room and Park Shelter Use Community Room was used:  127 times Zumba/Exercise Classes:  23 Election Office:  16 Birthday/Bridal Showers/Baby Showers: 20 HOA/Chamber:  15 Girl Scouts/Soccer:  46 Town Events: 7 Park Shelter was used: 19 times (and this was its inaugural year). Birthday/Bridal/Baby/Wedding:  9 Exercise: 10

9. Public Works Department • Ron Crider, Public Works Commissioner • Wastewater: • Steve Gipson, Wastewater Treatment Plant Superintendent • Joe Myer, Plant Operator • In 2013 we treated 115.7 million gallons of wastewater at 63% plant capacity. In 2014 we treated 120 million gallons at 66% plant capacity. • We had 3,169,800 gallons of sludge hauled. • We saved $544,444.85 (if Fisk would have hauled this amount) on sludge disposal using the Geo-Tube system. • Our total cost of disposal was $68,193.80 that is .02 cents per gallon • Joe completed his Class II Wastewater Certification exam in April 2014 and will receive his license in September 2015. • We are working diligently on trying to cut cost at the Bay Creek L. S. We have added a new timer and trying a new method when cleaning and in the event of a power outage. • We passed EPA (IDEM) required DMR-QA lab testing with a 100% accuracy. • We decommissioned the StansburyLift Station because of the electric cost, we will save an estimated $1350.00 a year. This station can be re-commissioned when ready for use. • 1,539 Sanitary and Storm Water locates.

10. Public Works Continued: • Transportation: • Ron Crider, Street Commissioner • Full depth patching on CR 750, CR 800, and S. Railroad Street. • Purchased a new salt spreader for F-450. • Turned in 1.437 road miles to the State of Indiana. • Completed CR 800 passing blister and resurfaced half of road. • Crack sealed CR 600 West. • Hired Nick Brown as a full time employee. • Resurfaced Depot Street and N. Railroad Street. • Purchased 300 tons of road salt. • Completed 26 ADA ramps in Emerald Springs. • Constructed 12x30 building addition at WWTP

11. Public Works Continued: • Storm-water: • Carl Marlett, MS4 Coordinator • Completed project on Cindy Drive. • Finished McCord Street project. • Street sweeper collected 49 cubic yards of road debris. • Renewed membership with the Upper White River Watershed Alliance. • Received and completed 3 drainage complaints.

12. Planning and Building Department • Ryan Crum, Director; Mike Cousins, Building Inspector; Staci Starcher, Administrative Assistant. • Accomplishment Highlights: • Served as the Town’s Technical Representative on the MPO’s Indianapolis Regional Transportation Council • Represented the Department at Town Council, Plan Commission, Architectural Review Committee, Board of Zoning Appeals, Redevelopment Commission, Parks Board, Public Works Committee, and Technical Advisory Committee • Submitted and received approval for a federal grant to make intersections improvements at CR 600 W & SR 67: • Total Project costs are estimated at $570,000 • Estimated costs to the town through the grant are $200,000 • Along with the Town Engineer, oversaw the completion of the Rec Trail Project along CR 600 W • Guided the Schulz Pedestrian Bridge Project through the INDOT approval process.  Construction is anticipated in Summer of 2015. • Created the framework for the new Capital Projects Plan. • Implemented an initial round of unsafe building notices.  Eight properties were noticed, 3 have completed steps and are in compliance.  Staff is still working through the process with the remaining property owners.

13. Planning Continued: Processed 132 single-family residential building permits Processed 43 fence permits Processed 26 residential ILPs Processed 6 commercial ILPs Processed 7 sign permits Assigned addresses to each new residential lot and commercial tenant Completed a significant update of the Town’s Zoning and Subdivision Control Ordinance Drafted and received approval for the Food Truck Ordinance Digitized all 2014 permits & plans. Updated and re-organized the inspection record tracking and filing system to increase efficiency, reduce paperwork, create a more centralized file, and ensure inspection fees are paid. Reviewed and updated the rooftop count and trash count files Guided the new Town Gateway Sign at CR 600 W & CR 1000 N to completion Guided 3 new subdivision sections through the approval process Guided 4 rezones through the approval process Assisted the Town Manager’s Office in the completion of the South District Annexation and the Broadway TIF Area Assisted the Town Manager’s Office in the completion of the revised TIF agreement for the Hancock Regional Hospital’s TIF Agreement Assisted in the discussion/creation of the Vineyard Agreement Managed the following private sector petitions: 13 ARC petitions 9 BZA petitions 14 PC petitions 5 TAC petitions

14. Planning Continued: • Updated the Right-of-way and ILP forms to reduce paper waste and make them more user friendly • Completed more than 1,200 inspections • Mike became a certified Residential Electrical and Plumbing Inspector • Mike assisted PW with plowing during snow & ice events • Ryan completed courses to extend AICP certification through 2016 • The Department collected $101,507.09 in fees • Trained new Public Works staff on utility locates

15. 2014 Listing of Accomplishments for Engineering – Mark Witsman Trails; Completed design and construction of CR 600 West Recreational Trail Complete design and INDOT coordination of Schultz Pedestrian Bridge. Letting date delayed by INDOT General items; Reviewed sewer development agreements and coordinated with staff and legal counsel on the implementation of a change to sewer availability (EDU) fees Participation in South District Annexation fiscal plan and stockholders meetings Participation with Outlook Christian Church voluntary annexation Update mapping to include new developments Subdivision Control Ordinance update of financial guarantees Updated Capital Projects Plan Update of Floodplain Management Ordinance Development; Development review and construction of Bay Creek East Section 3 Development review and construction of Emerald Springs Section 4A Construction of Deer Crossing Section 6 Development review of Emerald Springs Section 4B Development review of Daniels Vineyard Storage Bldg. Development review of Hancock Wellness Center Development review of Outlook Christian Church parking lot expansion Development review of Villages at Brookside Section 8B

16. Engineering Continued: Transportation; Completed design and construction of Patch CR 750 North and CR 800 North project. Completed design and construction of the Mill and Resurface CR 800 and Construct CR 600 West Passing Blister project. Completed design and construction of Mill and Resurface of CR 750N, Depot and Railroad Street. Completed traffic signal study of intersection of CR 600 West and 900 North and the intersection of CR 600 West and Emerald Blvd. Asphalt surface installed in Villages at Brookside Section 3A Stormwater; Completed construction of Cindy Drive Stormwater Improvements project. Completed construction of McCord Street Stormwater Improvements project. Drainage review of Bay Creek East Section 3 Drainage review of Emerald Springs Section 4A Drainage review of Emerald Springs Section 4B Drainage review of Hancock Wellness Center

17. 2014 Residential Building Permits Compared to 2013 • 2013 2014 • Bay Creek East – 10 Bay Creek East – 14 • Deer Crossing – 28 Deer Crossing – 44 • Emerald Springs – 27 Emerald Springs – 28 • Gateway Crossing – 3 Gateway Crossing – 7 • Geist Woods Estates – 9 Geist Woods Estates – 15 • Hampton Cove – 0 Highland Springs – 1 • Villages at Brookside – 31 Villages at Brookside – 23 • Total 2013 – 108 Total 2014 - 132 Growth* The residential population growth rate for year 2014 was 6.1% and the increase in the number of residential building permits from2013 to 2014 was 22%.   From, 2005 (when we had approximately 1,051 homes) to the end of 2014 (approx. 1915 homes) we’ve grown by over 80%.  Assuming a conservative growth rate of 6% each, by the end of 2020, the Town would have 2,738 homes.  Assuming three people per home, our population would be approximately 8,200.  Assuming a slightly more aggressive growth rate of 8% each year, by the end of 2020, we would have 3,119 homes, and an estimated population of 9,357. *These numbers and estimates do not take into account the new South Annexation Area

18. 2014 Sales vs. Cost of Construction The purpose of this summary is to show the actual sales price of the home vs. the cost of construction, which is needed by the Hancock County Assessor’s Office. Sales prices are verified in GIS. There is lag time of several months for the information to be entered into GIS by the County. This summary will be periodically updated. Average sales price based on Builder Information Forms - $253,745.

19. Sales vs. Cost of Construction cont. Deer Crossing Average sale price based on Builder Information Forms = $225,185.

20. Sales vs. Cost of Construction cont. – Emerald Springs Average sale price based on Builder Information Forms = $218,975.

21. Sales vs. Cost of Construction Cont. – Gateway Crossing Average sales price based on Builder Information Forms = $187,419.

22. Sales vs. Cost of Construction Cont. – Geist Woods Estates Average sales price based on Builder Information Forms = $466,127.

23. Sales vs. Cost of Construction – Highland Springs

24. Sales vs. Cost of Construction cont. – Villages at Brookside Average sales price based on Builder Information Forms = $257,008.

25. Assessed Valuation & Property Tax Rate for past 3 years 2012 = $206,347,233 .5113 2013 = $209,479,778 .5663 2014 = $220,571,738 .5373