Application of Incident Action Plan and Forms – Evacuation

1. Application of Incident Action Plan and Forms – Evacuation Hospital Incident Command System This material has been developed for training purposes; do not share, distribute, transmit or reproduce without prior written consent of California Hospital Association This course was developed by the CHA Hospital Preparedness Program with grant funds provided by the U.S. Department of Health & Human Services Assistant Secretary for Preparedness & Response Hospital Preparedness Program and awarded by the California Department of Public Health. No part of this course or its materials shall be copied or utilized for monetary gain.

2. Demonstrate the Incident Action Planning Process Demonstrate the use of HICS Forms Implement the use of the Incident Response Guides Objectives

3. Scenario Based Implementation Discuss and rehearse practical implementation of the Incident Action Planning process utilizing HICS forms and the Incident Response Guides Utilize a “Table Top” learning process

4. Scenario • During a construction project, workers sever a water main in the basement • The two emergency generators are in a flooded section of the basement and have been rendered unusable • All power to the building has been interrupted, and the electric company has said it will be twelve or more hours before even partial restoration of services can be accomplished

5. Incident Action Planning Assess the Situation Set the Operational Period Determine Safety Priorities & Establish Incident Objectives Determine Branch/Section Objectives Determine Strategies & Tactics Determine Needed Resources Issue Assignments Implement Actions Reassess & Adjust Plans

6. Scenario • Pharmacy services and the lab are located in the basement and cannot provide service due to flooding • Patients on Life Support are being manuallysupported and some on battery backup • Total evacuation of the facility must occur immediately • Current census is at 85% • Time: 1000 • Weather: Clear, 75º F, no winds

7. First Actions • Time until repaired: Unknown • Is this an incident? • What are your first actions? • Who is in charge?

8. Incident Action Planning Step 1: Assess the Situation • Use HICS form 214: Operational Log • Complete HICS form 201: Incident Briefing • Event History and Current Actions Summary • Begin form 202: Incident Objectives • Weather/environmental implications for period

9. Which Positions to Activate?

10. Immediate Time Period

11. Naming the Incident • The Incident Commander names the incident • If the incident is a community-based incident, the appropriate jurisdiction will name the incident (e.g., county, city, EMS) • The incident name should be documented on all forms

12. Incident Action Planning Step 2: Setting the Operational Period • HICS form 202: Incident Objectives • Operational Period Date/Time • Incident Commander sets the Operational Period • Based on number of simultaneous activities • How quickly the situation is changing • An Operational Period breaks the incident down into manageable timeframes

13. Incident Action Planning Step 3: Determine Safety Priorities & Incident Objectives • Identify the Incident Objectives (these are the overarching objectives that will last throughout the response) • HICS form 202: Incident Objectives

14. Control Objectives Utilize the Incident Response Guide Evacuation:  Provide for the safety of patients, staff, visitors, and families  Provide for patient care and management  Conduct safe and rapid evacuation or shelter-in-place of the hospital  Plan for safe patient and staff repatriation and service restoration

15. Scenario Update #1 • ICU – has 10 patients on ventilators • PICU – has 4 patients on ventilators • NICU – 8 patients on ventilators, 2 on ECMO, 6 additional patients in incubators • 8 patients in surgery

16. Side Note: Safety Officer Tasks • Assess the Safety issues • What hazards exist and what precautions need to be taken • Monitor the immediate stabilization of the facility and basement flooding • Ensure safe movement/egress of patients, visitors and staff from facility • Ensure evacuation holding areas are safe/secure • Complete form 215A – Incident Action Plan Safety Analysis

17. Side Note: Public Information Officer Tasks • Prepare a statement for the media • Prepare a statement for the staff, patients and visitors (e.g., situation, status, safety precautions, next update time) • The statements need approval from the Incident Commander • Coordinate consistent messaging with the Joint Information Center (JIC) or with law enforcement PIO

18. Side Note: Liaison Officer • Who or what entity operates as the county contact/MHOAC, and how do you contact? • Who should be notified of the situation? • Who should be notified of hospital status? How? • Who is the source of resources in your local plan? (e.g., local EMS Department Operations Center, PHD Department Operations Center, County/City Emergency Operations Center) • Needs should be determined prior to the incident

19. Side Note: Documenting your Actions • Utilize HICS forms • Form 214 - Operational Log

20. Incident Action Planning Step 4: Determine Branch/Section Objectives • Document on HICS 204 – Assignment List • They are based on the Incident Objectives • These are based on what is desired to be achieved by the Section in that operational period • Objectives need to be SMART (Simple, Measurable, Achievable, Realistic, Time Sensitive & Task Oriented)

21. Branch Section Objectives • A common problem during exercises is that Sections/Branches don’t develop their objectives promptly • Report top 3 objectives

22. Incident Action Planning Step 5: Determine Strategies & Tactics • Strategies & tactics are how your Branch/Section is going to achieve the objectives • What actions do you need to take? • Use your facility response plans and Incident Response Guides • Record strategies & tactics on form 204 – Branch Assignment List

23. Incident Action Planning Step 6: Determine Needed Resources • Where can patients be moved to? • What personnel resources do you need? • What equipment and/or supplies do you need? • What resources do you need in the patient collection/holding area? • What transport resources do you need? • Document resource activities: • Resources assigned (form 204) • Resource requests (form 213) • Actions taken to utilize and obtain resources (form 214)

24. Incident Action Planning Step 7: Issue Assignments • Who will be assigned to the units? • Fill in the assignments on form 204 – Assignment List • Are there other branches that need activated?

25. Incident Action Planning • For the first Operational Period the Incident Action Plan should be done within 30-45 minutes • What makes up the Incident Action Plan? • Form 201 - Incident Briefing • Form 202 - Incident Objectives • Form 203 - Incident Assignments • Form 204 - Branch Assignments • Form 215A - Incident Action Plan Safety Analysis • The Planning Section compiles the forms to create the Incident Action Plans

26. IAP Quick Start • New form • Can be used for small incidents • Or for a rapid start to a large incident and then expand out on individual HICS forms • Great for smaller pre-planned events

27. IAP Cover Sheet • Can be used for the IAP Quick Start or full Incident Action Plan forms • Can make different colors if you want to differentiate Operational Periods

28. Incident Action Planning Step 8: Implement Actions • Put your activities / plans into action • What are some of these activities?

29. Scenario Update #2 • It is now 1130 – 1.5 hrs into the incident • 3 ICU patients, 4 NICU patients have been transferred to 2 other hospitals in town • Continuing to arrange transfer of critical patients out of the facility • 10 patients have been discharged home • What are your major concerns?

30. Incident Action Planning Step 9: Reassess & Adjust Plans • Towards the end of the operational period, you will need to evaluate status • Repeat steps 1-8 • Update the forms • Evaluate and/or update your Branch/Section Objectives • This creates your Incident Action Plan (game plan) for the next operational period

31. Scenario Update #3 • It is now 4 hours into the incident • All critical patients have been transferred out • Surgery patients have been transferred • Large portable generator has been hooked up and emergency power is restored • What are some of the issues to consider?

32. How are we doing? What are things we need to remember to do? • Share information • Recovery / Restoration • After Action Report • Corrective Actions Plan

33. Questions?

34. developed by the California Hospital Association’s Hospital Preparedness Program www.calhospitalprepare.org HICS Basics Part 2 Application of Incident Action Plan and FormsEvacuation This material has been developed for training purposes; do not share, distribute, transmit or reproduce without prior written consent of California Hospital Association This course was developed by the CHA Hospital Preparedness Program with grant funds provided by the U.S. Department of Health & Human Services Assistant Secretary for Preparedness & Response Hospital Preparedness Program and awarded by the California Department of Public Health. No part of this course or its materials shall be copied or utilized for monetary gain.