Nashoba Facilities Department Budget Proposal

1. FY 08 Facilities Department Budget Proposal January 25, 2007

2. NASHOBA FACILITIES The Facilities Department is dedicated to support the Nashoba Regional School District by providing an optimum physical environment for learning. We are committed to maintaining each school with best practices, energy efficiency, and customer service.

3. NASHOBA FACILITIES CURRENT GOALS Energy Savings Savings continue and look great for FY 07. Recent additions to savings opportunities include: more training on the energy management systems, and a fuel saving catalyst for the boilers at the high school. We hope to lower our energy consumption even further from last years reductions.

4. NASHOBA FACILITIES CURRENT GOALS SECURITY SYSTEMS INSTALLATION Video intercoms have been installed at all schools to allow doors to be locked and visitors to be buzzed in. The High School has a full CCTV system installed as well as electric locks. Work will continue to make the schools as secure as possible.

5. NASHOBA FACILITIES The facilities budget is unique in that most of the numbers are typically arrived at using hard data such as electrical usage, gallons of fuel, and rolls of paper towels. Information on line items such as contracted vendors and maintenance projects was gathered using historical and estimated costs. Meetings with principals and administrators were conducted as part of the budget process. Projects were identified and prioritized using the numbers and codes that were developed by the Superintendent.

6. FACILITIES DEPARTMENT BUDGET DETAIL • Snow Removal: Increase of $3,819 (+5.70%) • Vendor quotes are higher based on fuel increases and recent bid results. • Budget amount also figures a 5 year average cost for snow removal. • Vehicle Expenses: Increase of $5,000 (+24.70%) • Covers increased fuel and maintenance costs • Includes purchase of used vehicle for food and mail transportation • General Repairs: No Change (0.00%) • This item covers the heart of the maintenance work. All contracted vendors, building repairs, boiler cleaning, and gym floors are in this line item. • Electricity: No Change (0.00%) • No market indication electricity will change up or down. We will continue to search for long-term contracts and pursue savings opportunities

7. FACILITIES DEPARTMENT BUDGET DETAIL • Grounds Supplies: Increase of $28,000 (+116.67) • Increased need for High School turf management including fertilization, core aeration, and sprinkler maintenance. • Lease of 11’ mower which reduces mowing time by 50%. • Heating Fuel: Decrease of $9,637 (-2.13%) • $2.05 per Gallon • 216,000 Gallons • Propane Gas: Increase of $1,500 (+100.0%) • Market increases over the past two years • Small line item dedicated to HS kitchen and labs. • Scheduled Maintenance Projects: Increase of $71,700 (+ 65.93%) • Central office and NRHS capital plan • Compliments the capital plan with a planned maintenance schedule for the other schools • Has input from the principals specific to their schools needs

8. FACILITIES DEPARTMENT BUDGET DETAIL Staffing The Facilities Department has two technicians to handle over 600,000 sf of building. An additional technician would allow us to complete work orders faster, save money through better preventive maintenance, and further reduce dependence on outside vendors. I estimate we can save about $20,000 in contracted maintenance and additional dollars by focusing more effort on energy reductions and PM work. The District is growing and a third team member is a necessary step in achieving our goals.

9. NASHOBA Conclusion The Facilities Department has been successful in cutting energy costs and staying on top of maintenance work. It is our goal to be on the cutting edge of facilities management. We will continue our work to keep the buildings well maintained, safe, and energy efficient.

10. FACILITIES DEPARTMENT • Questions: