The Hannemann Administration Is Committed to These Principles

1. The Hannemann Administration Is Committed to These Principles Fiscal Accountability and Integrity Providing essential public services in the most efficient manner Honest and open relationships with our co-leaders and fellow employees in government Creating solutions to the challenges we all face Enhancing our quality of life … and, above all, Serving the People of the City and County of Honolulu Our home – with pride and the spirit of aloha

2. Neighborhood Commission Neighborhood Boards 2009-2011 Orientation

3. NEIGHBORHOOD COMMISSION ‘OHANA It takes a partnership ….. • Neighborhood Commission • Neighborhood Boards • Neighborhood Commission Office • Mayor and City Agencies • Honolulu City Council • State and Federal Government And Resources ….. • City Charter • Neighborhood Plan • Initiative Petitions • State Sunshine Law • Hawaii Revised Statutes To pull it all together …for the Neighborhood Board System!

4. Neighborhood Commission What Is The Neighborhood Board System? HISTORY • NEIGHBORHOOD BOARD SYSTEM WAS CREATED BY CITY CHARTER IN 1973 TO ASSURE AND INCREASE COMMUNITY PARTICIPATION IN THE DECISION-MAKING PROCESS OF GOVERNMENT BASED ON THE CONCEPT OF PARTICIPATORY DEMOCRACY. • THE SYSTEM CALLED FOR THE ESTABLISHMENT OF A COMMISSION TO DEVELOP A NEIGHBORHOOD PLAN OUTLINING A UNIFORM SYSTEM OF NEIGHBORHOOD BOARDS.

5. Purpose … • SERVE IN AN ADVISORY CAPACITY. • IDENTIFY AND ADDRESS NEIGHBORHOOD CONCERNS AND ISSUES AND MAKE RECOMMENDATIONS TO APPROPIATE GOVERNMENT OFFICIALS AND AGENCIES. • REVIEW CAPITAL IMPROVEMENT PROJECTS (CIP) AND MAKE RECOMMENDATIONS THAT REFLECT THE NEEDS AND WANTS OF THE NEIGHBORHOOD. • MAKE RECOMMENDATIONS ON LAND USE MATTERS REGARDING GENERAL PLAN AMENDMENTS, DEVELOPMENT PLAN AMENDMENTS, ZONING CHANGES, VARIANCES, AND CONDITIONAL USE PERMITS. • MONITOR AND EVALUATE GOVERNMENT’S DELIVERY OF SERVICE TO CITIZENS.

6. What does the Commission do? • Periodic review and evaluation of the Neighborhood Plan and the neighborhood boards. • Serve a five-year term (staggered). • Required to meet 6 times a year; however, Commissioners have been meeting more frequent than that for many years. • Focus has been on the review and revision of the Neighborhood Plan, review of budgetary needs, addressing recommendations made in a recent Auditor’s Report on the Neighborhood Board System, and the development of a training program for staff, chairs, board members and commissioners. • Permitted interaction groups and committees have been meeting regularly to look at budget impacts on the NB system, neighborhood board elections, and how to streamline the minute-taking process. • Supported legislation in the State Legislature that would address concerns about the Sunshine Law that prevents board members from hearing testimony and public reports without a quorum and attending community meetings if more than quorum attends.

7. Who are the Commissioners? • Grant Tanimoto Sheila Apisa Jeanette Nekota Ed Gall Ron Mobley • Brendan Bailey Bob Finley Sylvia Young Kekoa Ho

8. More History … • First board was established in 1975 in Mililani/ Waipio/Melemanu. Boards are established by community members creating an initiative petition to establish boundaries, number of seats and the board’s name. • Today, there are 33 neighborhood boards and a total of 445 seats. • In this year’s election, 361 board members were elected, with 84 vacant seats to be filled. • For the first time, online voting was all digital – online or by the telephone.

9. Neighborhood Commission WHEN AND WHERE DO BOARDS MEET? • BOARDS ARE REQUIRED BY STATE LAW TO POST A NOTICE/AGENDA THAT INDICATES WHERE AND WHEN THE BOARD MEETINGS ARE HELD. • A BOARD AGENDA MUST REFLECT THE BUSINESS FOR WHICH ACTION WILL BE TAKEN. • A BOARD IS REQUIRED TO HOLD AT LEAST 9 REGULAR MEETINGS A YEAR. • A BOARD MAY HOLD SPECIAL MEETINGS, COMMITTEE MEETINGS, INFORMATIONAL MEETINGS AND FORUMS. • CITIZEN INTERACTION WITH BOARD MEMBERS REGARDING AGENDA ITEMS WILL ALLOW FOR COMMUNTY INPUT THAT WILL BE CONSIDERED WHEN ACTION IS TAKEN BY THE BOARD.

10. Neighborhood Commission HOW TO GET CITIZENS TO PARTICIPATE . . . • BOARDS MAY NOTIFY THE PUBLIC ABOUT BOARD MEETINGS BY UTILIZING ‘OLELO COMMUNITY TELEVISION, COMMUNITY OR DAILY NEWSPAPERS, SIGNS OR BANNERS. • SURVEYS AND NEWSLETTERS ARE ALSO EFFECTIVE TOOLS TO ENCOURAGE CITIZEN PARTICIPATION.

11. Neighborhood Commission VARIOUS ROLES AT A NEIGHBORHOOD BOARD MEETING… • THE CHAIR MANAGES BOARD MEETINGS AND MAINTAIN ORDER AN DECORUM IN COMFORMANCE WITH RULES AND PARLIAMENTARY PROCEDURES, FOUND IN CHAPTER 14 OF THE NEIGHBORHOOD PLAN. • THE BOARD MEMBERS SHOULD KNOW THE RULES, SO THEY ARE ABLE TO ASSIST THE CHAIR IN RUNNING A SMOOTH AND ORDERLY MEETING. • CITIZENS HAVE A RIGHT TO BE HEARD ON ANY AGENDA ITEM AND REPORT COMMUNITY CONCERNS TO THE BOARD • OTHER PARTICIPANTS WHO ATTEND ARE: POLICE AND FIRE, MAYOR’S REPRESENTATIVE, GOVERNOR’S REPRESENTATIVE, COUNCIL MEMBERS OR THEIR STAFF, STATE LEGISLATORS OR THEIR STAFF.

12. Neighborhood Commission WHAT ARE THE RULES? -BOARDS FOLLOW THE NEIGHBORHOOD PLAN, THE SUNSHINE LAW AND ROBERTS RULES OF ORDER. - THE NEIGHBORHOOD PLAN 2008 IS POSTED ON THE NEIGHBORHOOD COMMISSION WEBSITE AT WWW.HONOLULU.GOV/NCO.

13. Neighborhood Commission SOME IMPORTANT RULES . . . • FILING OF NOTICES / AGENDAS AT LEAST 6 DAYS PRIOR TO A MEETING. • NO ACTION CAN BE TAKEN BY THE BOARD UNLESS THE ITEM IS ON THE AGENDA. ONCE THE AGENDA IS FILED, IT CANNOT BE CHANGED, UNLESS BY A 2/3 MAJORITY VOTE. • THE BOARD MUST AFFORD ANY INDIVIDUAL WHO ATTENDS THE BOARD MEETING THE OPPORTUNITY TO SPEAK ON ANY AGENDA ITEM THEY WISH TO ADDRESS. • BOARD MEMBERS AND CITIZENS WANTING TO SPEAK BEFORE THE BOARD MUST FIRST BE RECOGNIZED BY THE CHAIR BEFORE PROCEEDING, AND SHALL CONFINE REMARKS TO THE QUESTION UNDER DISCUSSION WHILE AVOIDING PERSONAL REMARKS AND ABUSIVE LANGUAGE. BOARD’S MAY LIMIT TIME ALLOTTED TO SPEAKERS.

14. First Meeting … • Chair Pro-tem file the first agenda using the July agenda template adopted by the Commission • Chair Pro-tem begins the meeting • Election of Officers • Filling of Vacancies • Determination of meeting days, place and time • Expenditures require Approval – rental fees, videographer costs, newsletters

15. Who’s Who … Staff • Neighborhood Assistants (NAs) and other NCO Staff are assigned to service specific Neighborhood Boards. • NAs and NCO Staff work for the City, in the Neighborhood Commission Office under the direction of the Executive Secretary.

16. Neighborhood Assistants and Staff will … • Provide support services to neighborhood boards at regular board meetings. • Assist Chairpersons and/or designated board members with developing agendas in complaint with Commission polices. • Prepare minutes of Regular board meetings and send copies to board members and interested persons. • Assist with sending out board correspondence. • Maintain board mailing lists. • Maintain files of neighborhood boards. • Provide the public with information about boards and the Neighborhood Board System. • Assist in arranging meeting facilities.

17. Linnie Pascual Denise Saylors Bryan Mick Malia Benjamin Rachel Glanstein Marie Richardson Peter Salbiejo Nola Frank Russell Ho Dean Harvest Sherry Bing Leland Ribac Romeo Garcia Wendy Matsukado Bambi Wong Neighborhood CommissionOffice Staff:

18. Resources Available • Revised Neighborhood Plan 2008 • Neighborhood Board Guidebook* • Planning and Permitting Guidelines* • OMPO Guidelines • Parliamentary Procedure Handout • Sunshine Law* * (See document or link at www.honolulu.gov/nco )

19. Where to Get More Information Neighborhood Commission Office • Your Neighborhood Assistant • Joan A. Manke • Executive Secretary • Office: 768-3710 (Honolulu Hale)

20. Congratulations!