Committed To Participation

1. Minority and Women's Business Enterprises Maximizing the Opportunities of State Certification Indiana Department of Administration Minority and Women’s Business Enterprises Division Committed To Participation

2. Minority and Women's Business Enterprises Welcome to the next step in your success! Thank for participating in this training session where you will learn and explore the various opportunities available to certified companies who desire to do business with the State of Indiana. It is our hope that you use these resources to garner successful business relationships with our great state. Committed To Participation

3. Minority and Women's Business Enterprises Agenda Section 1: Content Overview Section 2: Web Resource Guide 7 Minute Break Section 3: Resources Review Section 4: Summary/Q & A Session with the Deputy Commissioner Committed To Participation

4. Minority and Women's Business Enterprises Positioning for Success • RESEARCHING • QUESTIONING • MARKETING • RESPONDING Committed To Participation

5. Minority and Women's Business Enterprises Overview • Certification is one tool in a deep tool kit • MWBE is a SUB contracting program • Your phone will not ring with a contract • These are not quotas, but goals • You must work for it Committed To Participation

6. Minority and Women's Business Enterprises Overview • Maintain your business information: • BRN Database • UNSPSC Codes and Expansions/Amendment Forms • Yearly Submission of ACE Forms Committed To Participation

7. Minority and Women's Business Enterprises Goal SettingM/WBE Participation Governor’s Commission on Minority and Women’s Business Enterprises sets annual goals (As of July 1, 2007) Committed To Participation

8. Minority and Women's Business Enterprises Keys to Contracting Success • Build Key Business Relationships • Provide excellent product or service • Offer competitive prices • Be prepared to attend contracting classes and information sessions Committed To Participation

9. Minority and Women's Business Enterprises Keys to Contracting Success (Cont’d) • Market your business to key players in the State Procurement Process • State Purchasers • State Prime Contractors Committed To Participation

10. Minority and Women's Business Enterprises Bidder Registration Enrollment Process • On-line Registration: • http://www.in.gov/idoa/2742.htm • Bidder Registration • Contact 317-234-0234 Committed To Participation

12. Minority and Women's Business Enterprises Bidder Registration and Benefits • Receive solicitations from the State of Indiana • Listing in the Buy Indiana Directory • Receive a Registration Number/Bidder ID for Certification process • Maintain your profile to ensure that your contact information and categories of goods and services are current Committed To Participation

13. Minority and Women's Business Enterprises Bidder Registration and Benefits (Cont’d) • If competing as a subcontractor, you WILL NOT receive notification of opportunities by e-mail Committed To Participation

14. Minority and Women's Business Enterprises Solicitations • Posted online for many larger opportunities • Details of agency specifications and requirements for completing the package • http://www.in.gov/idoa/2788.htm • Procurement solicitations • Public Works and INDOT Bids • Stadium Construction Bids • Other Opportunities Committed To Participation

16. STATE OF INDIANA REQUEST FOR PROPOSALS8-61 INDIANA DEPARTMENT OF ADMINISTRATION And THE INDIANA DEPARTMENT OF WORKFORCE DEVELOPMENT Solicitation for: Advertising and Marketing Services Proposal Due Date: February 20, 2008 This is an electronic version of a Request for Proposals (RFP). Any alteration to the text or any file associated with this RFP in any way that could be construed to change the intent of the original document is forbidden. Any changes made to the original document may result in your proposal being considered nonresponsive. The original signed document is on file with the Indiana Department of Administration, Procurement Division. Thank you for your interest in doing business with the State of Indiana. CONTENTS OF RFP 8-61 RFP 8-61 consists of the following documents, which may be downloaded from this web site: RFP-8-61 Additional Information, Indiana One Stop Marketing Plan. Pre-RFP Informational Session, Sign In Sheet. Pre-RFP Informational Session, Presentation. Attachment A. This is one form: The Minority & Women's Business Enterprises (MWBE) RFP Subcontractor Commitment form. A completed version of this document must be included with your response. Attachment B, Sample Contract. Attachment C, Indiana Economic Impact Form. Attachment D, Scope of Work. Attachment E, Pricing/Cost Proposal. Questions and Answers about the RFP. The inquiry period for this RFP closed February 11, 2008, at 3 p.m. Eastern Time. Posted 2/13/08.

17. Minority and Women's Business Enterprises Keys to Contracting Success • Visit the Procurement Solicitation pages on a regular basis • Designate resources to contract proposal preparation • Actively participate in networking opportunities • Pre-Proposal Sessions • Business Matchmaking Committed To Participation

18. Minority and Women's Business Enterprises Pre-Proposal Meetings • Pre-proposal meeting attendees ALMOST ALWAYS get the subcontract Committed To Participation

19. Minority and Women's Business Enterprises Pre-Proposal Meetings (Cont’d) • Opportunity for Prime Contractors and Sub-Contractors to ask questions of the Agency with regard to the details of the proposed business need • Relationship building time – identify how you bring value to the bid and sell your niche • Attendee Contact information is available if you are unable to make a session – Contact Procurement or Public Works Committed To Participation

20. Minority and Women's Business Enterprises Pre-Proposal Meetings (Cont’d) • Pre-meeting introduction period • Be Certified by IDOA listed on directory • http://www.in.gov/idoa/2736.htm Committed To Participation

21. Minority and Women's Business Enterprises Be Prepared and Know the Rules (Cont’d) • Maintain accurate bidder profile • Maintain UNSPSC Codes • Submit business changes immediately and annually with an (ACE form) Affidavit of Continuing Eligibility form • IDOA Public Works requires pre-qualification for both primes and subs on contracts over $150,000 Committed To Participation

22. Minority and Women's Business Enterprises Be Prepared and Know the Rules (cont’d) • Public Works does not require bonds for subcontractors • MWBE Division offers consultations to explain the processes Committed To Participation

23. Minority and Women's Business Enterprises Does the State Buy It? • Review Current QPA’s • http://www.in.gov/idoa/2804.htm • Review Current Contracts • http://www.in.gov/idoa/2796.htm Committed To Participation

24. Minority and Women's Business Enterprises Does the State Buy It? (Cont’d) • Meet with Key State Staff • Know PEN Products and State Use • Commodity or Professional Service or Construction • Different procurement methods and evaluation processes Committed To Participation

25. Minority and Women's Business Enterprises Know Your Market (Cont’d) • Small Sales or Large Sales • Decentralized vs. Centralized decision making • Prime Contractor or Sub Contractor • MWBE preference is only for subcontracting • Agencies can meet goals through use of MWBE primes Committed To Participation

26. Minority and Women's Business Enterprises Small Construction Projects: Less than $75,000 • Decentralized - managed by state facility managers • Three bids are required Committed To Participation

27. Minority and Women's Business Enterprises Small Construction Projects:Less than $75,000 (Cont’d) • Solicitations to MBEs and WBEs encouraged • Contact the state institutions directly and notify them of your interest Committed To Participation

28. Minority and Women's Business Enterprises MWBE Construction Bid Policy • Applies to: • Public Works • State Office Building Commission • INDOT State-Funded projects Committed To Participation

29. Minority and Women's Business Enterprises MWBE Construction Bid Policy (Cont’d) • Lowest RESPONSIVE bidder wins • To be “responsive” a prime must exhibit best efforts • Detailed best efforts policy implemented in January 2006 Committed To Participation

30. Minority and Women's Business Enterprises MWBE Construction Bid Policy (Cont’d) Notice to MBE and WBEs Economically Feasible Subcontract Consideration of all MBE and WBE quotes Committed To Participation

31. Minority and Women's Business Enterprises MWBE Construction Bid Policy (Cont’d) MBE and WBE Barrier Assistance Advertisement Agency Assistance Research participation Area - “think out of the box” Committed To Participation

32. Minority and Women's Business Enterprises MWBE Construction Bid Policy (Cont’d) • Response Time • Documentation of Statements from M/WBEs • Availability of M/WBEs • Other criteria Committed To Participation

33. Minority and Women's Business Enterprises Large Construction Projects: over $75,000 • Centralized – managed by IDOA Division of Public Works • Current solicitations posted on the web Committed To Participation

34. Minority and Women's Business Enterprises Large Construction Projects: over $75,000 (Cont’d) • Prequalification from Public Works required for both prime and sub bids over $200,000 • Notify M/WBE compliance if you are interested in subcontracting on a project Committed To Participation

35. Minority and Women's Business Enterprises Large Construction Projects: over $75,000 (Cont’d) • Attend pre-bid meetings to introduce your firm to prime bidders – dates are on web • Prime provides potential subs with bid package that states their needs Committed To Participation

36. Minority and Women's Business Enterprises Large Construction Projects: over $75,000 (Cont’d) • Potential subs respond by submitting price with a signature on the package • Submit a copy of your proposal to MWBE compliance and mwbe@idoa.in.gov or fax it to: 317-233-6921 Committed To Participation

37. Minority and Women's Business Enterprises Construction & Professional Services • Selected from a pool of firms that have expressed interest • Upcoming projects are listed on web • Interested firms should send qualifications to Public Works Committed To Participation

38. Minority and Women's Business Enterprises Methods of Procurement • Request for Quotation (RFQ) • Invitation to Bid (BID) • Request for Proposal (RFP) Committed To Participation

39. Minority and Women's Business Enterprises Requests for Quotation • For goods & general services • Under $2,500 • Bidders contacted by phone or in writing • At least 3 Vendors must be contacted Committed To Participation

40. Minority and Women's Business Enterprises Requests for Quotation (Cont’d) • $2,500 - $75,000 • Agency determines need and writes specifications • Sends RFQ to at least 3 Vendors • Open for 7 days Committed To Participation

41. Minority and Women's Business Enterprises Invitation to Bid • Greater than $75,000 • Centralized through Indiana Department of Administration Committed To Participation

42. Minority and Women's Business Enterprises Invitation to Bid (Cont’d) • Advertised on web • Must be open for 14 days • Lowest bid wins Committed To Participation

43. Minority and Women's Business Enterprises Request for Proposal (RFP) • Centralized • Used for Goods, General Services or Professional Service Committed To Participation

44. Minority and Women's Business Enterprises Request for Proposal (RFP) - (Cont’d) • Opportunity posted on the website and all firms are invited to respond • For greater than $75,000 Committed To Participation

45. Minority and Women's Business Enterprises Request for Proposal Process • Pre-RFP Informational Session • Opportunity for Prime Contractors and Sub-Contractors to ask questions of the Agency with regard to the details of the proposed business need Committed To Participation

46. Minority and Women's Business Enterprises Request for Proposal Process (Cont’d) • Relationship building time • identify how you bring value to the bid and sell your niche • whether you will be a Prime Contractor or a Sub-Contractor Committed To Participation

47. Minority and Women's Business Enterprises Request for Proposal Process (Cont’d) • Attendee Contact information is available if you are unable to make a session – Contact the Procurement Contact for the Pre-RFP Session. • Pre-meeting introduction period Committed To Participation

48. Minority and Women's Business Enterprises Request for Proposal Issued • After the Pre-RFP Informational Session • Request for Proposal is issued • Available electronically on the Procurement Website Committed To Participation

49. Minority and Women's Business Enterprises Request for Proposal Issued (Cont’d) • After the Pre-RFP Informational Session • Details of agency specifications and requirements for completing the package are available under the RFP link Committed To Participation

50. Minority and Women's Business Enterprises Summary of Evaluation Criteria (* Agency can fix these + or – 10 points) Committed To Participation