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New AmeriCorps Program Start-up Institute - Program Continuity Planning

Learn about program continuity planning from AmeriCorps experts and get practical advice for sustainable program management. Discover key elements, engage with field insights, and access helpful resources for successful implementation.

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New AmeriCorps Program Start-up Institute - Program Continuity Planning

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  1. New AmeriCorps Program Start-up Institute -Program Continuity Planning Recorded on April 14, 2016

  2. Technology Check • Be sure to log on to the National Service Knowledge Network (http://www.nationalservice.gov/resources/americorps/new-americorps-program-start-institute) for the audio recording of today’s session. • Use the Chat Box to ask a question or make a comment at any time during the presentation. • Please take a moment to send a greeting out to all participants on today’s session via the Chat Box.

  3. Today’s Agenda • Introduction • Ten Elements of Program Continuity Planning • Advice from the Field – Best Practices • Activity • Closing Remarks

  4. CNCSAmeriCorps State and National • Margaret Mattinson • AmeriCorps State and National Program Officer • OKSANA JENSEN • AmeriCorps State and National Program Officer

  5. Introduction Staff Transition Planning = Program Continuity Planning = Program Management Sustainability

  6. Ten Elements of Program Continuity Planning

  7. Timeline/Calendar • CNCS • Organization • Program(s) • Subgrantee(s) • Non-CNCS activities

  8. $/Funding • # and types of grants • Funding level • Sources • Budget period • Match requirement • Budgeted/actuals • Finance staff

  9. “Playbooks” • Grant Application(s) and Terms & Conditions • Policies and Procedures Manual and Written Guidance • Transition Document

  10. Staff Engagement • Avoid “siloed” program management • Ensure engaged leadership • Employ cross-training • Connect financial and program staff

  11. Resources • AmeriCorpsgrant terms and conditions, regulations, FAQs • CNCS Program Officers and Grants Officers • National service associations • Peer mentoring • Grantee Symposium and Regional Trainings • New Staff/Programs Checklist • The National Service Knowledge Network

  12. Advice from the Field – Best Practices Ashley Johnson The Literacy Lab Michael Ashmore Maine Commission for Community Service

  13. Activity • It would have been better if… • A best practice was…

  14. Homework • Review Ten Elements of Program Continuity and Program Continuity Self-Assessment. • Identify 1-2 of the elements and work with your staff to assess them and identify opportunities for improvement.

  15. Summary • Start with an up-to-date calendar/timeline. • Integrate transition planning into daily activities and avoid “siloed” program management. • Maintain written guides for all aspects of program management.

  16. Q&A What questions do you have?

  17. Wrap Up for Today • Resources at www.nationalservice.gov - Grant Terms and Conditions - National Service Knowledge Network • Next Session: - May 12, 3:00 – 4:30 pm Eastern; Data Quality Review Best Practices

  18. Thank you!

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