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EU GRANTS. The European Commission awards money in the form of grants in order to implement projects or activities in relation to European Union policies .
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EU GRANTS The European Commission awards money in the form of grants in order to implement projects or activities in relation to European Union policies. Grant scheme may be available within fields as diverse as research, education, health, consumer protection, protection of the environment, humanitarian aid, etc.
EU Grants - Programming Grants are subject to annual or multi-annual programming. Departments of the EC or other designated authorities that manage grant programmes publish their Annual work programmesfor Grants on their Internet site
EU Programs Implementation Depending on the status of the respective country in relation with the EU, implemented in one of three ways: • Centralized: managed by the Commission in Brussels • Decentralized: managed by the authorities of the beneficiary country as a result of an accreditation process • Shared: managed by the authorities of one of the Member States participating in the cross-border program
EU Grants Stages • Announcement of grant schemes • Applying for EU grants • Selection and award of grants to projects • Budgeting, contracting, reporting, payments
Announcement of grant schemes Consulting the work programs you may already identify the fields which interest you. Managing Authorities publish calls for proposals on their Internet sites inviting candidates to present, within a given deadline, a proposal for action that corresponds to the objectives pursued and fulfils the required conditions.
Applying for EU grants Guidelines for Applicants (Application Form and Annexes): • the purpose of the Call for Proposals, • the eligibility rules regarding applicants and partners, • the types of action and costs eligible for financing, and • the evaluation (selection and award) criteria • instructions on how to fill in the application form, what to annex to it and what procedures to follow for applying. The guidelines and any modification are published.
Application Form • Concept note • Information about the action proposed, including its budget • Information about the applicant and partners
Common problems and difficulties with project design for EU funding
Selection and award of grants to projects Eligibility criteria • of the applicant’s • of the action - types of activities, sectors or themes, geographical areas Evaluation criteria: evaluation grids. • Selection criteria - applicant's financial and operational capacity • Award criteria - quality of proposals against the set objectives and priorities • Relevance and compatibility • quality, expected impact and sustainability • cost-effectiveness.
Budgeting, contracting, reporting, payments Co-financing Each program has specific rules on the required level of co-financing. Ineligible costs Some costs maybe not eligible under EU grants such as VAT – this should be taken into account Expenditure verification Reports / audited financial report Procurement contracts Must comply with the rules set.
EU Funding Options IPA (Instrument for Pre-Accession Assistance) European Instrument for Human Rights and Democracy EU Community Programs Europe for Citizens Progress (Community Program for Employment and Social Solidarity) Lifelong Learning Program Youth in Action
IPA Components Component I Transition Assistance and Institution Building Component II Cross-Border Cooperation Component III Regional Development Component IV Human Resources Development Component V Rural Development, Other Allocations Multi-beneficiary program allocation
IPA Civil Society Facility Areas of intervention • Civic Initiatives and Capacity Building Support • “People 2 People” Program Visitor • Partnership Actions Activities
The checklist • Is my organization eligible for a given program or funding source? • Is my type of project / envisioned activity eligible? • Can I meet the other eligibility conditions? • What about my timeframe? • What type of financial support can I obtain? • Who else is involved in the project? • How to apply for funding in my location?
EU Grant Schemes The cycle of your project Let’s start! Evaluation & Audit Identification Implementation Monitoring Reporting Formulation EU Funding
Project Identification & Formulation The Logical Framework The Logical Framework Approach LFA – the process -The Logical Framework Matrix LFM - the product
The Logical Framework Approach Where do we want to get? How do we get there? Where we are?
PROBLEM ? The Obstacle that keeps us to get from where we aretowhere we want to be where we want to be where we are
PROBLEM SOLVING PROCESS The artof closing the gap between the existing and desired situation Existing Situation Desired Situation
PROBLEM SOLVED The gap is closed between the existing and desired situation Existing Situation Desired Situation
PROBLEMS ANALYSIS THE PROBLEMS TREE Analyzing the Cause-Effect relationship among Problems and Arranging them in Levels of Generality/Specificity
PROBLEMS TREE I feel tired I do not have time to relax I have high blood pressure I have too much to work I do not delegate enough responsibilities I live an unhealthy life I manage my time in an ineffective way I do not have to whom to delegate I do not know how to delegate I smoke I do not make sport Every problem can be in the same time Cause andeffect
Task • Apply the problem tree analysis • Our organization does not have enough money to do /provide all the programs, services, products we would like to • Self-assessment questionnaire about “how prepared is your organization to do effective fundraising” - 10‘ • Build the problem tree by asking (3 times) why, why, why and (1 time) what is the effect of this problem - 45’
The Dialogue with the Problem Why it is a problem? (causes and effects) Whose problem it is? (identifying stakeholders) When it is a problem Where it is a problem?
WHOSE PROBLEM IT IS? STAKEHOLDERS? Persons Groups Organization/ institutions Interested or affected in a positive way are the project beneficiaries: target groups and final beneficiaries
Task • Apply on the main problem • The dialogue with the problem • Stakeholders identification • Use the information you generate in order to write a short paragraph for justifying the problem
Setting purpose and objectives • If solving the problem is urgent, important, feasible, within your organization’s control, and something your organization is committed to accomplishing, then you need to move to the next stage of this process. • The image of an improved situation in the future determines the purpose and objectives of your intervention.
OBJECTIVES TREE In 3 weeks I feel fine and with a renewed pleasure to work I relax at least 1 day a week My blood pressure is under control I delegate office management responsabilities Work day is 8 hour long I will adopt a healthy life style starting with tomorrow Next month I sign up for a time mgmt course We hire a new person as office manager in2 weeks Next week I get coaching on delegating I go swimming once a week I quit smoking tomorrow
Task Turn your problem tree into an objectives tree Means-end logic or the intervention logic
The LogFrame Matrix - Intervention Logic • If-then causality • The first column of the Logframe matrix summarizes the ‘means-end’ logic of the proposed project (also known as the ‘intervention logic’). • The objective hierarchy can be expressed :
