MODIFIED BLOCK BUSINESS LETTER

1. MODIFIED BLOCK BUSINESS LETTER

2. TOPICS • Dateline • Letter address • Salutation • Body • Closing • Writer’s name and title • Reference initials • Notations

3. DATELINE • Keyed at centre point of page – 4.25” • Quadruple spacing • Dated the day it is mailed

4. LETTER ADDRESS • Address of the person receiving the letter • Quadruple space below Dateline • Starts at left margin • Personal or professional title – Mr./Ms. or Dr.

5. SALUTATION • Greets the receiver of the letter • Starts at left margin • Double space below the Letter address • Consist of the title of receiver’s last name • Personal or professional title – Mr./Ms. or Dr.

6. BODY • Message of the letter • Starts at left margin • Double space below Salutation • Single space the body • Double space between the paragraphs

7. CLOSING • Formal closing of the letter • Starts at centre point of page – 4.25” • Double space below the Body • Ends with a coma

8. WRITER’S NAME AND TITLE • Starts at centre point of page – 4.25” • Quadruple space below Closing for writer’s signature • If writer’s titleis short, key the title after the name • If writer’s titleis long, key the title on fourth line

9. REFERENCE INITIALS • Initials of someone who keyed the letter other than the writer • Starts at left margin • Double space below writer’s name and title • If writer’s initials are included, writer’s initials are keyed first in ALL CAPS followed by colon • Operator’s initials are lowercase

10. NOTATIONS • Starts at left margin • Enclosure • If an item is included with a letter • Double space below Reference initials • Example: Enclosure Enclosures: Cheque # 1983 Enc. 2 • Copy Notation • “c” indicates a copy of document has been sent to person’s name • Double space below Reference initials • Example: c Tony Mach