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Using the Massachusetts Work-Based Learning Plan in Summer Jobs Placements

Using the Massachusetts Work-Based Learning Plan in Summer Jobs Placements. Pen & Paper / Microsoft Word version. Warm-Up Exercise. Warm-up: In the five minutes before the workshop begins, answer these questions with others at your table or on your own.

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Using the Massachusetts Work-Based Learning Plan in Summer Jobs Placements

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  1. Using the Massachusetts Work-Based Learning Plan in Summer Jobs Placements Pen & Paper / Microsoft Word version

  2. Warm-Up Exercise Warm-up: In the five minutes before the workshop begins, answer these questions with others at your table or on your own. Answers will be shared and discussed at the end of the workshop. What was the best summer or after-school job you had as a teen/young adult? What did you learn from this job? What was the most unexciting (or unglamorous) job you have ever had? What did you learn from this job?

  3. Using the Work-Based Learning Plan Identify and plan the summer work experience. Write the Work-Based Learning Plan • Job Description • Skills/Tasks Use the Work-Based Learning Plan as a guide for a formal or informal group or one-on-one orientation Conduct a first review early in the work experience. Provide feedback and set goals. Conduct a second review near the end of the work experience. Provide feedback and brief suggestions for future career development.

  4. Sections of the WBLP • Heading (basic information) • Job Description • Section 1: Foundation Skills (skills used in all jobs -- already written) • Section 2: Career and Workplace Specific Skills (list and describe up to seven skills) • Section 3: Performance Review (provide ratings and write goals and comments)

  5. WBLP Heading • Completed by program staff. • Contains names of participant, supervisor, program staff and other basic information.

  6. Job Description • Written by program staff and/or employer, in collaboration. • Brief description. • Is important for providing participant with an overview of the job and insight into the workplace. Journalism Intern will be responsible for occasional interviews and story with direction from editor; photography related to stories; typing police logs; assisting with editing calendar selections; occasional filing; and observing the final editing process. In addition, Intern will also work on a special project at the office one day per week (TBD). Will include screenshot and link here

  7. Foundation Skills • Already written. • Should be discussed with the participant in a group or one-on-one orientation by program staff or employer. • This orientation can provide specific tips related to the workplace, such as what to wear, attendance policy, or safety information. Will include screenshot and link here

  8. Career and Workplace Specific Skills • Along with the job description, these may be written by program staff and/or employer, in collaboration. • This section is key to helping the participant make the most of the work experience as an opportunity to learn. Will include screenshot and link here

  9. Performance Review • Conduct two performance reviews – one early in the work experience and one near the end of the work experience. • Completed by supervisor in collaboration with the program staff. Will include screenshot and link here

  10. More About Job Descriptions As hostess in a friendly restaurant, greet customers and seat them as soon as possible. Make them feel comfortable and welcomed. Operate cash register and clear and set tables. • Brief, but with enough information to provide the “flavor” of the job. • Include “who, what, where and why” information in the job description. • The job description can include the job title, a few words describing the organization, a brief list of tasks, and a few words about the customers or goals of the work. See additional real examples of WBLP job descriptions at http://www.skillslibrary.com/wbl/jobdescriptions.asp

  11. Job Descriptions: Identifying Tasks As a Summer Parks Intern, assist Parks Department staff in daily park maintenance and special projects. Park maintenance tasks include weeding, watering plants and maintaining walkways. Special projects may include preparing the soil for a new garden and working on a signage project. • Develop jobs that provide both routine daily tasks and opportunities for special projects. • Special projects may be short-term projects with a specific visible outcome (such as preparing a new garden bed) or specific contributions to longer-term organizational projects (such as research for an ongoing signage improvement initiative). Projects may involve skills different from those used in the daily tasks or may involve application of the same skills.

  12. Job Descriptions: Sharing Background Work as a landscaping assistant in the XYZ Park, which is a 100-year old park designed by landscape architect Harold Harrison, visited by thousands of city residents each summer. Tasks include maintaining walkways, weeding, and providing water for plants during dry periods of the summer. • Use the job description to reinforce information that might also be shared in an orientation or in formal or informal on-the-job training. • Share brief information about history, goals, customers and other interesting background information about the organization and about the work.

  13. Foundation Skills • EXAMPLE: Things to know about health and safety when working outdoors: • Water and hydration • Sun and sunscreen • Avoiding heat stroke • When to seek First Aid • Lifting techniques • Use of tools, rakes, shovels • Handling trash • (Check your organization’s safety policies and add to this list…) • The list of foundation skills provides a guide for orienting students to the workplace and for defining expectations. • Review these foundation skills in a formal orientation session or in one-on-one orientation. • Identify specific expectations of your workplace, including expected clothing, attendance expectations, safety guidelines and more. • Provide both oral and written guidelines where applicable.

  14. Workplace and Career Specific Skills Food Preparation: Student will plan, prepare and serve healthy and nutritious suppers to children. • Identify skills that are specific to this workplace or career area. The list of skills to be included is flexible. You may list up to seven skills or may focus on just one or two skills. • The list can include: • specific task-oriented skills (weeding, park maintenance, food preparation, filing medical records…); • broad skills (project management, collecting and organizing information, using math, reading, technology…); and • career awareness skills (career development, understanding all aspects of the industry, reading about the industry…) • Project Management:Create a display for the Visitor Center Medical Knowledge (Animal Care) To understand a few common medical problems/complications, in order to learn to monitor hospital patients. (Ex. signs of low blood sugar in a diabetic pet).

  15. Workplace and Career Specific Skills Food Preparation: Student will plan, prepare and serve healthy and nutritious suppers to children. • Identify skills that are specific to this workplace or career area. The list of skills to be included is flexible. You may list up to seven skills or may focus on just one or two skills. • The list can include: • specific task-oriented skills (weeding, park maintenance, food preparation, filing medical records…); • broad skills (project management, collecting and organizing information, using math, reading, technology…); and • career awareness skills (career development, understanding all aspects of the industry, reading about the industry…) • Project Management:Create a display for the Visitor Center Medical Knowledge (Animal Care) To understand a few common medical problems/complications, in order to learn to monitor hospital patients. (Ex. signs of low blood sugar in a diabetic pet).

  16. Workplace and Career Specific Skills Animal Care: Intern will reassure orphaned animals thru petting, walking and talking to them. This stimulus helps maintain healthy animals. • Wherever possible, mention the goals of the work, the customer served, or other information that gives the “context” of the work. • Like the job descriptions, the descriptions of the skills and tasks is strongest when they include information about “who, what, where and why.” Administrative Skills: - Assist with organization of client files, copying and faxing. - Take initiative to answer phones and direct calls appropriately. - Provide walk-in clients with appropriate travel brochures. See additional real examples of WBLP skills and tasks at http://www.skillslibrary.com/wbl/skillslist.asp

  17. Performance Review and Goal Setting See suggestions for giving feedback and setting goals at http://www.skillslibrary.com/wbl/goalscomments.asp • Provide the first review early in the workplace experience to provide feedback on these skills and set goals. • Provide the second review near the end of the experience. • Use the Work-Based Learning Plan as a tool to open up conversations early in the work experience in order to avoid problems. • When writing goals and comments: • Be brief and clear. • Combine positive and corrective feedback. • Focus on future actions and opportunities to learn and improve. • When giving feedback verbally: • Ask questions to help the participant think about solutions. • Briefly explain your workplace's expectations and point out the reasons for these. • Suggest simple strategies, using "I” statements or "you might try" rather than "you should" or "you shouldn't." • Describe ways that you or other co-workers or staff have solved a similar problem or approached a similar situation.

  18. What Makes a Great Summer Job? Summer Experience Look at your answers to the warm-up exercise. What makes a great summer job?

  19. What Makes a Great Summer Job? Sense of accomplishment Interesting challenges (customers, technology, etc.) Formal and informal mentoring conversations Image of the job Summer Experience An awareness of what you learned and what you accomplished Co-workers – peers, adults, etc. . Getting a glimpse of what you want (or don’t want) in the future Fun “extras” Feeling like part of a community. Building a resume Some of the elements of a great summer job…

  20. For More Information Massachusetts Department of Elementary and Secondary Education Connecting Activities Initiative: Keith WestrichTelephone: 781-338-3902Email: kwestrich @doe.mass.eduWeb: http://www. doe.mass.edu/connect Online WBLP Resources: http:// skillslibrary.com/wbl.htm New Website: Resources21.org Resources21.org is a clearinghouse for schools and organizations serving youth, focusing on resources designed to: (1.) support student skill acquisition in education, the workplace and the community; (2.)provide engaging contexts for teaching and learning; and (3.) connect real world applications to promote 21st century skill development. Technical Assistance: Jennifer Leonard781-321-7894jleonard@ skillslibrary.comor SkillsLibr@ aol.com Online WBLP:http:// masswbl.org Downloadable Word Document: http:// skillslibrary.com/ wbl.htm

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