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CECAS – Daily Users

CECAS – Daily Users. Process Update 4/3/2013. Housekeeping. Webinar instructions This meeting is being recorded. Meeting presentation, minutes and recording will be posted on the CECAS Communication site http://www.nccecas.org/downloads/downloads.html. Agenda. Introduction UID Update

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CECAS – Daily Users

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  1. CECAS – Daily Users Process Update 4/3/2013

  2. Housekeeping • Webinar instructions • This meeting is being recorded. • Meeting presentation, minutes and recording will be posted on the CECAS Communication site http://www.nccecas.org/downloads/downloads.html

  3. Agenda • Introduction • UID Update • April Child Count • Change to IEP • PowerSchool Update • Next Monthly Meeting’s Agenda • Questions

  4. UID Update • All Near Matches should have been resolved by March 21st • Remember to check the UID system daily for new near matches • Records that needed correction in NCWISE: • Updating the Race and Ethnicity in NCWISE • Corrections should have been made by March 15th • DPI is working through the process of removing duplicate batches. LEAs will be notified when a process is in place.

  5. April Child Count • April Child Count: April 1 – April 12 • NCWISE IDs must be valid and accurate

  6. Change to IEP • During the Policy Updates at the EC Directors’ Institute in March, Directors were given a clarification of the requirement under IDEA for “A statement of the special education and related services...to be provided to the child...” • The description “Special Education” is considered to be too broad.

  7. Plan Screens - Special Education will be removed from the list on 4/15/2013

  8. DEC4 - Special Education will be removed from the list on 4/15/2013

  9. CECAS and PowerSchool • CECAS will be the authoritative source of EC data and all EC Counts will continue to be processed in CECAS. • PowerSchool will be the authoritative source of demographic data.

  10. CECAS and PowerSchool–Data Flow • All students must be entered into PowerSchool first. • Student demographic data will feed from PowerSchool to CECAS and Reporting User systems. • CECAS Daily Users will enter EC data into CECAS as usual. • Reporting User systems will feed EC data to CECAS for students. • CECAS will feed basic EC data to PowerSchool. • Child counts will be done in CECAS.

  11. CECAS and PowerSchool - DRAFT

  12. CECAS and PowerSchool • Known issues that are being discussed: • Student transfers between LEAs • Load of historical basic EC data into PowerSchool • Things to know: • CFO pulls the number of students actively receiving EC Services on a periodic basis • CECAS will receive EC data on a daily basis from Reporting Users (3rd party LEAs)

  13. Questions

  14. Next Monthly Meeting’s Agenda • Agenda Items: • PowerSchool Update • Additional items needed

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