Need and type of documentation required in CBR

1. Need and type of documentation required in CBR

2. Process of Reporting CBRF Director Coordinator CBR Workers

3. Types of reports • Field level Reports • Case Studies • Photographs • Other Documentation

4. What to document? TO WHOM TO REPORT? Weekly Report Coordinator Weekly Plan Actual Interventions Foreseen Interventions CBR Workers Foreseen process Actual Process followed Foreseen difficulties Actual Difficulties faced Actual Solutions found Foreseen solutions Foreseen Changes/Outcomes Actual Changes/Outcome

5. What to document? Whom to Report DIRECTOR Weekly Report Weekly Plan Consolidates monthly reports of Coordinator and CBRWs. Foreseen Interventions Actual Interventions Actual Process followed COORDINATOR Foreseen process Actual Difficulties faced Foreseen difficulties Actual Solutions found Foreseen solutions Consolidates weekly reports of Coordinator and CBRWs Actual Changes/Outcome Foreseen Changes/Outcomes

6. What to document? Whom to report? CBRF Reviews: • Consolidates reports on: Interventions, process followed, difficulties faced and changes/ outcomes. • Reporting period: • Half yearly – (Apr – Oct) • Yearly/Annual – (Apr – March) DIRECTOR • Coordinators weekly report and gives feedback. • Consolidated monthly report of Coordinator and CBRWs and gives feedback.

7. OTHER DOCUMENTATION: Case Studies and Photographs • Case studies: Every 6 months NGO partners should send to CBRF 1 case study in each of the areas: Health, education, livelihood and advocacy. • Photographs: Send 2 to 3 action oriented photographs for each of the above case studies. • At partners level: • Activity report file folders: Verifiable documents in support of the activities implemented in the areas of staffing and management, needs assessment, health, education, livelihood and advocacy.(Please refer planners – mode of verification)

8. Other Documentation • Other Documentation will be requested from time to time based on the need of CBRF and funding agencies. • Process Documentation needs will be communicated at a later date. • Note: Case studies and photographs selected by the editorial board will be published in the Annual Report of CBRF

9. AT CBRF LEVEL Reviews AND Gives Feedback: CBRF • Reviews the half yearly report • Gives feedback to the partners. • Reviews the yearly/Annual report • Gives feedback to the partners.

10. Thank YOU