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Employment Information System

This comprehensive guide provides essential information and deadlines for the Educational Employment System (EIS) in 2017. Topics covered include educator evaluations, salary preparation, data updates, and submission requirements. Stay informed and ready for the upcoming academic year.

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Employment Information System

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  1. Employment Information System A Roadmap of EIS SY 2017

  2. Welcome and Introductions ISBE Key Team Members • Jason Helfer: Deputy Superintendent • Brent Engelman: Division Administrator, Information Technology EIS Key Team Members • Mark Hobneck: Data Analysis • Kara Mernaugh: Data Analysis • Brenda Umek: Data Analysis • Keith Goeckner: Data Analysis • Emma Wilson: Information Technology Presenters • Mark Hobneck: Data Analysis • Kara Mernaugh: Data Analysis

  3. Agenda A Roadmap of EIS 2017 • Feedback: SY 2017 Employment/Position Deadline • Wrapping up Employment/Position for SY 2016-2017 • Educator Evaluations • Getting Ready for Salaries • Administrator and Teacher Salary and Benefits (ATSB)

  4. Feedback: SY2017 Employment/Position New Deadline – November 1, 2016 • What went well? • What were the challenges? • How can ISBE assist you better for SY 2018?

  5. Wrapping up Employment/Positions for SY2017 Update by May 15, 2017: • Update and Add Employment/Position Records • Confirm Non-Certified Employees aggregated FTE counts has been completed • Review Position Start and End dates and keep them accurate • Update FTEs accordingly • Get ready for Salary collection • New Employees will have a salary but may not have an Employment record. • Check Data Quality Dashboard

  6. Educator Evaluation Evaluations Closing Date: • Tuesday, August 1, 2017 Why the addition? • Performance Evaluation Reform Act (PERA) (Senate Bill 315; Public Act 96-0861) What to expect: • Employee Evaluations tab added to EIS online • Employee Evaluations batch file added • Summative Ratings for: • Tenured educators • Non-tenured educators • Principals

  7. Educator Evaluation Positions requiring an evaluation: • 103 – Principal • 104 – Assistant Principal • 200-251 – Teachers • 601-610 – Resource Teachers Rating Measure: • Practice • Growth Districts combine rating measures to create a summative rating of either: • Unsatisfactory (1) • Needs Improvement (2) • Proficient (3) • Excellent (4)

  8. Educator Evaluation - Evaluators Evaluator Requirements: • Valid IEIN number • Evaluator must be prequalified to perform the evaluation • Specificity Code: “ETGM” approval teacher evaluator growth (module 1-5) • Specificity Code: “EPGM” approval principal evaluator growth (module 1-5) • Evaluators and Educators do not need to be in the same school or school district • Evaluators cannot evaluate themselves

  9. Educator Evaluation - Evaluations Evaluation Requirements: • Evaluated employee: • must have an active employment record in EIS (not terminated) sometime during the school year. • must have a position record in EIS for the school year of the evaluation that is matched to the evaluation type. • If for a school year, there is only one position for an employee that matches the type of evaluation that has been submitted, then that position cannot be deleted. • If for a school year, there is an evaluation for an employee, the position code can only be changed to a code that matches the type of evaluation present.

  10. Educator Evaluation – Online Screens

  11. Educator Evaluation – Online Screens

  12. Educator Evaluation – Online Screens

  13. Educator Evaluation – Online Screens

  14. Educator Evaluation – Online Screens

  15. Educator Evaluation New

  16. Educator Evaluation-Batch File • Evaluations Batch File: • *District RCDTS • Employee IEIN • Employee Last Name • Employee First Name • Employee DOB • Tenured Teacher • Evaluator IEIN • Evaluator Last Name • Evaluator First Name • School Year • Evaluation Type • Summative Rating

  17. Educator Evaluation - Reports

  18. Getting Ready for Salaries Salary Closing Date: • Friday, September 1, 2017 Due by Closing Date (September 1, 2017): • SY 2017 Employment and Position Records • SY 2017 Position End Dates • SY 2017 Base Salaries • SY 2017 Benefits (if applicable) • SY 2017 Employment Ends Dates (if applicable) • SY 2017 Employment End Reason

  19. Who Submits Salary Data Salary Data is submitted by the entity responsible for paying employees. This includes: Public School Districts Special Education Districts/Cooperatives Regional Offices of Education Vocational Districts Other State Funded Districts Nonpublic Districts (Grantees only) Miscellaneous Payees (Grantees only)

  20. Who Submits ATSB Data? Who is required to submit ATSB data? • Public School Districts Who does not submit ATSB data? • Special Education Districts/Cooperatives • Regional Offices of Education • Vocational Districts • Other State Funded Districts • Nonpublic Districts (Grantees only) • Miscellaneous Payees (Grantees only) ATSB Closing Date: • Friday, September 1, 2017

  21. ATSB Data What Timeframe Is Reported? • Provide base salaries for the entire 2017 school year • Base Salary data should be submitted regardless of when the employees are actually paid • Base Salary should be the same as the contracted amount, unless the employee did not complete the contract

  22. ATSB Data For what positions must Benefits Data be submitted? Administrators: • 100-121 Regular Education Administrative • 151-155 Special Education Administrative Teachers: • 200-207 Regular Education Instructional • 250-251 Special Education Instructional • 601-611 Resource Teacher series

  23. ATSB Salary Benefits Grid

  24. ATSB Salary Benefits Grid (continued)

  25. Wrapping-Up SY 2016-2017 Due by August 1, 2017: • SY 2017 Evaluations (all school districts) Due by September 1, 2017: • SY 2017 Employment and Position Records • SY 2017 Position End Dates • SY 2017 Base Salaries • SY 2017 Benefits (if applicable) • SY 2017 Employment Ends Dates (if applicable) • SY 2017 Employment End Reason • Preparing for SY 2018: • Coming June 2017

  26. 2016-2017 Key Dates

  27. EIS Basics Course For step-by-step information on all basic functions in EIS, please watch our EIS Basics Course, which is currently being updated for the new year.

  28. ISBE Contact Information • Mark Hobneck & Kara Mernaugh • Data Analysis Division • (217) 782-3950 • datahelp@isbe.net • Help Desk for technical issues • (217) 558-3600

  29. ISBE Resource Information • EIS webpage: • https://www.isbe.net/Pages/Employment-Information-System.aspx • Data Elements: • https://www.isbe.net/Pages/EIS-Data-Elements.aspx • EIS Basics Training Courses: • https://www.isbe.net/Pages/EIS-Basics-Training-Course.aspx • Templates and Instructions: • https://www.isbe.net/Pages/EIS-Data-Input.aspx • Data Validations: • https://www.isbe.net/Pages/EIS-Validations-Document.aspx • Key Dates: • https://www.isbe.net/Pages/EIS-Key-Dates.aspx • Data Quality Dashboard: • IWAS

  30. Questions and Answers

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