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SEPT 2016

GRAD STUDENT ORIENTATION. SEPT 2016. UNIVERSITY OF ALBERTA. TOP 5 CANADIAN UNIVERSITY TOP 100 IN THE WORLD 170 GRAD PROGRAMS OVER 7600 GRAD STUDENTS, 34% INTERNATIONAL, FROM 100 COUNTRIES $463 MILLION ANNUAL RESEARCH FUNDING 103 CENTRES & INSTITUTES, 29 MUSEUMS, 13 LIBRARIES

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SEPT 2016

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  1. GRAD STUDENT ORIENTATION SEPT 2016

  2. UNIVERSITY OF ALBERTA TOP 5 CANADIAN UNIVERSITY TOP 100 IN THE WORLD 170 GRAD PROGRAMS OVER 7600 GRAD STUDENTS, 34% INTERNATIONAL, FROM 100 COUNTRIES $463 MILLION ANNUAL RESEARCH FUNDING 103 CENTRES & INSTITUTES, 29 MUSEUMS, 13 LIBRARIES 68 RHODES SCHOLARS, 41 3M NATIONAL TEACHING FELLOWS

  3. ~70 PROFESSORS ~238 GRADUATE STUDENTS LARGEST DEPARTMENT ON CAMPUS DEPARTMENT OF BIOLOGICAL SCIENCES

  4. OUR GRAD STUDENTS ARE EXCELLENT: 8/10 Faculty of Science TA Awards given out by undergraduates 7/7 TA Awards given out by the GSA BGSA won GSA “Graduate Student Group Award” Governor General’s Gold Medal Award for outstanding thesis Alexander Stewart Prize 2 Killam Scholarships AIHS & AITF Scholarships 8 NSERC CGS-M 6 NSERC Doctoral Awards 2 Vaniers DEPARTMENT OF BIOLOGICAL SCIENCES

  5. GRADUATE STUDENT-SUPERVISOR DYNAMICS The relationship Responsibilities Conflict resolution Other important things

  6. A WORKING RELATIONSHIP BASED ON MUTUAL RECIPROCITY • necessary guidance and resources for student to progress through program • Supervisor: • conducts the necessary research for the supervisor’s research program to progress in a timely fashion • Student:

  7. “Graduate students are ultimately responsible for their own programs.” ROLE OF GRADUATE STUDENT FGSR manual

  8. Graduate students should: • Be aware of the graduate portions of the Calendar • take responsibility for their own programs • be aware of scholarship opportunities, seek advice and assistance from the department in making applications • be aware of the supervisor’s and any departmental expectations • inform the supervisor or advisor regularly about progress RESPONSIBILITIES OF GRAD STUDENTS

  9. Graduate students should: • Provide supervisor with annual report for distribution to the supervisory committee • maintain open communication with their supervisor and graduate coordinator concerning any problem • Discuss conflicts in the supervisor-student relationship with the supervisor and graduate coordinator in a timely fashion • make research results accessible to an appropriate audience RESPONSIBILITIES OF GRAD STUDENTS

  10. ROLE OF THE SUPERVISOR “The supervisor is directly responsible for the supervision of the graduate student’s program” FGSR Manual

  11. Provide intellectually stimulating research environment • Provide guidance on research and expected standards • Be accessible to give advice & feedback • Convey expectations • Establish a timetable for completion of requirements • Work with student to establish supervisory committee & meet formally once per year SUPERVISOR RESPONSIBILITIES

  12. Ensure adequate supervision during leaves/absences • Set up committee meetings & exams in consultation with student • Maintain open communication • Discuss problems ASAP with student & graduate coordinator • Timely review papers & thesis SUPERVISOR RESPONSIBILITIES

  13. ROLE OF ASSOCIATE CHAIR’S OFFICE

  14. ASSOCIATE CHAIR GRADUATE STUDIES RESPONSIBILITIES: • Oversee supervision & programs of all graduate students • Liaison with Faculty of Graduate Studies & Research, Faculty of Science • Mediation of conflicts between supervisors & students

  15. SUPERVISORY COMMITTEES PhD -minimum of 3 members -2 must be from the Dept of Biol Sci -add 2 “arm’s length” members for exams MSc:-minimum of 2-supervisor plus 1 other-add 1 “arm’s length” member for exams

  16. ROLES OF SUPERVISORY COMMITTEE Should provide advice about project & direction: Courses, readings, discussion groups to strengthen background Design & execution of thesis research Development of communication skills Ethical conduct & presentation of scientific research

  17. SUPERVISORY COMMITTEE MEETINGS • Must have formal regular meeting 1 time/year • No formal structure • Two-way street for discussion of program • Often include: • Written and /or oral report summarizing progress & future objectives • Chance to get advice/direction from faculty besides supervisor!

  18. SUPERVISORY COMMITTEE MEETINGS FIRST MEETING: discuss courses that should be taken, research proposal, how requirements will be met LATER MEETINGS: discuss time-line for completion of thesis and projected defense dates REPORT MUST BE SUBMITTED BY SUPERVISOR TO DEPT BIOL SCI GRADUATE OFFICE http://www.fastbleep.com/blog/wp-content/uploads/2013/03/Slide1.jpg

  19. CONFLICT RESOLUTION Talk to your supervisor as soon as possible! Talk to your supervisory committee members If that doesn’t work, next step is to talk to graduate coordinator (ME)

  20. CONFLICT RESOLUTION Graduate coordinator can arrange consultation/mediation May involve other University offices: Student Ombudservice: ombudservice.ualberta.ca FGSR: uofa.ualberta.ca/graduate-studies

  21. A FEW OTHER CONSIDERATIONS: Guaranteed funding: MSc: 2.3 yrs PhD: 5 yrs Time-to-completion ideally within or shortly after guaranteed funding period

  22. USEFUL RESOURCES FOR TRACKING PROGRESS: http://www.biology.ualberta.ca/programs/graduate/current-students/forms/

  23. TIME-LINES - MSc

  24. TIME-LINES - PhD

  25. http://cargocollective.com/synapses/how-do-neurons-synapses-and-glia-work-togetherhttp://cargocollective.com/synapses/how-do-neurons-synapses-and-glia-work-together PROGRAM REQUIREMENTS MSc or PhD 7 different programs within Biological Sciences Teaching Ethics Professional Development

  26. GENERAL PROGRAM REQUIREMENTS: • Research leading to a thesis • 2 (3 credit) graded courses, one must be a seminar/discussion course • Some programs require an extra 3 credit course • 8 hours of ethics training • 0.5 TA teaching requirement (6 hrs/week for one semester) • 8 hours of professional development • PhD: CANDIDACY EXAM http://www.daviddarling.info/encyclopedia/R/retina.html Time limits! MSc  2.3 years guaranteed funding PhD  5 years guaranteed funding

  27. Science333:1037-1039 2011 TEACHING REQUIREMENT All BiolSci grad students must complete a 0.5 TA (6hrs/week, 1 semester) Scholarship students & their supervisors should advise graduate office of which term they would like to complete this requirement in

  28. ETHICS REQUIREMENT • All UA graduate students must participate in 8 hrs of ethics training: http://www.biology.ualberta.ca/programs/graduate/wp-content/uploads/2013/10/Orientation_Bio_Sci_Ethics_Program.pdf • Orientation lecture “Ethics & Code of Student Behavior” (1 hr) • FGSR WebCT course “GET with the program” (5 hrs) • University Animal Policy & Welfare Committee (UAPWC) training (3 hrs) • Graduate courses that cover ethical issues, eg. GENET 500, BIOL 603 (various hrs) • “Ethics & Scientific Integrity Day” put on by Faculty of Medicine & Dentistry Research Office (5 hrs) • Public lectures/workshops

  29. PROFESSIONAL DEVELOPMENT*two part requirement: • Students must submit an Individual Development Plan (IDP): • Within 1 yr of starting program • Identify career goals, select a mentor • Use web tools to perform assessment of competencies & areas for development • Can be found at: https://uofa.ualberta.ca/graduate- studies/professional-development • 8 hours of PD: • Must arise from 3 distinct activities that ideally sample development of different skills, ie: • Outreach (public seminar, teaching activities at a school, etc.) • Web resources for interview skills, development of CV, networking, etc. • Mentoring • Updated IDP form with verification of activity must be submitted to grad office prior to defense • For ideas & resources see: https://www.ualberta.ca/graduate-studies/professional-development

  30. PROGRAM SPECIFIC REQUIREMENTS EcologyMicrobiology & BiotechnologyMolecular Biology & GeneticsPhysiology, Cell & Developmental BiologyPlant BiologySystematics & EvolutionBiological Sciences

  31. TIME-LINES • YEAR 1: • Take courses, complete ethics requirement • Set up a supervisory committee with your supervisor • Have first meeting & present your research proposal • If MSc  discuss your time-line (you only have 2.3 years!) • Find a mentor for PD, fill out and submit IDP *TEACHING REQUIREMENT*

  32. TIME-LINES • YEAR 2: • Have a supervisory committee meeting • Thesis research  publish & attend conferences • PD  participate in PD activities, track • Ethics  participate in ethics activities, track & submit to Grad office • MSc: • Discuss time-line for finishing • Finish research, write thesis & defend • PhD: • Work on thesis research • Take remaining course requirements • CANDIDACY!! (end of 2nd year) *TEACHING REQUIREMENT*

  33. TIME-LINES • YEAR 3: • Have a supervisory committee meeting • PhD: • Work on thesis research, publish, attend conferences • CANDIDACY!! (MUST be done by end of third year) • Finish ethics requirement • PD  participate in PD activities, track ALL PROGRAM REQUIREMENTS (except PD) MUST BE DONE BY END OF 3RD YEAR!! *TEACHING REQUIREMENT*

  34. TIME-LINES • YEARS 4 & 5: • Have a supervisory committee meeting • TALK ABOUT TIME-LINE FOR COMPLETION • PhD: • Thesis research, research, research!!! • Publish your work, present at conferences • Write thesis • Finish up PD • Defend?

  35. THE CANDIDACY EXAM some useful information: Establish the time-line for this exam as soon as possible with your committee Give yourself enough time to write, study & prepare Attend workshops offered by: Student Success Centre http://www.studentsuccess.ualberta.ca/ FGSR https://uofa.ualberta.ca/graduate-studies GSA http://www.gsa.ualberta.ca/ BGSA

  36. http://d13pix9kaak6wt.cloudfront.net/background/ernesto.hinojosa_1352936799_9.jpghttp://d13pix9kaak6wt.cloudfront.net/background/ernesto.hinojosa_1352936799_9.jpg http://chronicle.com/article/The-Evolution-of-Ecology/123762/ http://pmb.berkeley.edu/gg http://palaeos.com/phylogeny/glossary.html DBS GRADUATE PROGRAMS

  37. BIOLOGICAL SCIENCES 6 credits graded course work One must be seminar/discussion course http://www.fgcu.edu/cas/Departments/BS/index.html http://science.nd.edu/graduate/biological-sciences/

  38. SYSTEMATICS & EVOLUTION *6 graded coursework Seminar courses BIOL 506 & 507 at least once Register in BIOL 631 at least 2 semesters Continued participation in BIOL 631 Course list: BIOL 321, 335, 380, 430, 521, 592 http://www.sciencedaily.com/releases/2011/05/110518131416.htm http://www.planetnatural.com/wp-content/uploads/spider-mite-predator-lg.jpg

  39. http://arete.com.mt/news/microbial-cultures/ MICROBIOLOGY & BIOTECHNOLOGY MICRB 514 in 1st or 2nd yr MICRB 607 graded seminar in 2nd yr MICRB 606 1st and 3rd yr (MSc) 1st, 3rd, 4th, 5th yrs (PhD) *3 graded graduate course (PhD)

  40. https://en.wikipedia.org/wiki/Caenorhabditis_elegan MOLECULAR BIOLOGY & GENETICS Must register in *3 graded course work in first year *3 (MSc) or *6 (PhD) graded coursework must be from 5XX or 6XX level Usually GENET 500 (first term), GENET 510 (second term) Registration in GENET 601 & 605 during each term offered during guaranteed funding http://www.isciencetimes.com/articles/7215/20140516/heavy-mouse-fed-diet-isotopes-key-generating.htm

  41. PHYSIOLOGY, CELL & DEVELOPMENTAL BIOLOGY * 6 graded course work, *3 must be seminar/discussion course Registration in BIOL 642 each fall/winter term of program Must give 1 (MSc) or 2 (PhD) seminars in BIOL 642 Participation in BIOL 642 or other seminar course in all other years https://www.mcdb.ucsb.edu/research/cell-biology https://en.wikipedia.org/wiki/Cell_biology

  42. http://ichef.bbci.co.uk/naturelibrary/images/ic/credit/640x395/f/fl/flowering_plant/flowering_plant_1.jpghttp://ichef.bbci.co.uk/naturelibrary/images/ic/credit/640x395/f/fl/flowering_plant/flowering_plant_1.jpg http://www.biol.vt.edu/greenhouses/images/M_greenhouse2.jpg PLANT BIOLOGY *6 graded course work Registration in BOT 600 in first year (MSc) or first 2 years (PhD) Participation in BOT 600 in future years http://www.footwa.com/wp-content/uploads/2009/03/img_3382-1.jpg

  43. https://plantscientist.wordpress.com/2013/06/24/watch-out-mate-aphids-are-about-plant-to-plant-communication-via-mycorrhizal-fungi/https://plantscientist.wordpress.com/2013/06/24/watch-out-mate-aphids-are-about-plant-to-plant-communication-via-mycorrhizal-fungi/ ECOLOGY *6 graded course work (*3 discussion/seminar course) Encouraged to register in BIOL 631 in first yr (MSc) or first 2 yrs (PhD) Registration/participation in BIOL 631 in subsequent years Enrollment in BIOL 603 recommended http://northdallasgazette.com/wordpress/wp-content/uploads/2014/09/EarthTalkPipelineMigratingBirds.jpg

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