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eLD Forum #5 11 & 17 June 2014

eLD Forum #5 11 & 17 June 2014. Today. Updates since November 2013. Updates since March: eLD collections: monographs & serials (Jackie Raw) LDO deposit sampling pilot (Jackie Raw) Metadata/SOLO update (Alison Felstead) Printing: local interim solutions (James Shaw / Jo Gardner)

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eLD Forum #5 11 & 17 June 2014

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  1. eLD Forum #511 & 17 June 2014

  2. Today Updates since November 2013 • Updates since March: • eLD collections: monographs & serials (Jackie Raw) • LDO deposit sampling pilot (Jackie Raw) • Metadata/SOLO update (Alison Felstead) • Printing: local interim solutions (James Shaw / Jo Gardner) • Tablets update (Isabel Holowaty) • Communications update (Isabel Holowaty) • Training for front-line staff (Angela Carritt) • Communicating journal changes (Jo Gardner) • Group Work: Evaluating impact • Q&A

  3. eLD Collections • Monographs • Serials

  4. Monographs - news • The 12 month claiming rule does not apply for online works: no period is set and claims may take place beyond 12 months of publication. It is, however, applicable to claiming offline publications as in the case for print. • Academic publishers T&F and Palgrave Macmillan move to eLD delayed until at least September 2014. • Publishers for prioritisation 2015 – We suggested Bloomsbury and Springer who are very poor depositors of print. • The OUP archive will cover monographs and serials. Jackie Raw will meet with OUP reps to discuss logistics. • To date the Agency has noticed no change in the quantity of monographs received in print.

  5. Monographs – publisher prioritisation Voting results: • Publishers moving to eLDas a result of April’s voting – Accent Press and IOP online only • Publishers delaying the move as a result of April’s voting – Cambridge Scholars, EUP, Pickering and Chatto • Oxford’s vote only: Publishers moving to eLD from May’s voting-Critical publishing and Oberon Books. Will update when finalised. Subject Librarian voting is effective. To paraphrase ‘KEEP VOTING’

  6. Monographs – Hachette and e-deposit Early analysis of Hachette deposits show the migration from print to e deposit has not been clean. Raw data shows- 339 titles rec’d in print | 203 titles rec’d in e | 437 titles outstanding • Agency data shows gaps in print-only deposit • Expected titles in e format have yet to be ingested into the BL. Are these forthcoming? When? If produced in print too should these be claimed in print? • Duplication of deposit. The decision currently at the LDLs is for the Agency to process this and add to our collections as e content is not yet available • Data from deposit by imprint is available and needs analysis Agency and BL staff are meeting in June to progress this and report back. And Chandos – Previously ‘e’ under Woodhouse. Now, print under Elsevier!

  7. Serials and eLD • To recap: Informa Healthcare, Maney and Wiley transferred in 2013. In 2014 CUP, Emerald, EUP and MUP have deposited via Portico. We have content from Sage via the portal. We have yet to received content from OUP though it is promised. • 304,015 articles have been added to SOLO to date • Oxford is leading the way in closing serials holding records and the Agency LDLs have asked for our methodology • More than 1600 serials holdings records have been closed and LDO staff are currently working on another 700 • Again, making the move is not always clean. There have been examples of titles moving to e deposit under one publisher only to move to another publisher who still deposits in print.

  8. Serials – LDO staff deposit sampling pilot • We cross referenced receipts on SOLO by title against the list of serial titles on the intranet pages • Of these we took one title from each publisher to check the completeness of content issue by issue against the publisher’s website • Results were worrying. But we later discovered a backlog of articles yet to be ingested at the BL and that Maney had not yet deposited in 2014 because they are changing supplier. Communication continues to need improvement. • While results will not form a basis for comparison the exercise provided us with a methodology and a timeframe for sample checking. We will repeat it.

  9. Metadata update : how do the readers find and access eLD content in SOLO?

  10. CATALOGUE RECORDS

  11. Types of Metadata for eLD • Title-level records (= bibliographic records) • Ejournals • Ebooks • Article-level records • Articles in ejournals • Chapters in books  • Issue-level records  • To reconstitute journal issues or books

  12. Title-level Records - Ejournals

  13. Article-level Records

  14. Article-level Records

  15. Records for ebooks • Some records have been received (MARCXML) – currently being tested • Ebook records will go into Aleph > SOLO Oxford Collections • Some enhancement likely to be required – Metadata Working Group reviewing SOLO User Group is reviewing display eBooks Steering Group will be involved in testing

  16. Printing Updates since November 2013 Where the relevant material is capable of being supplied in print, a deposit library must supply a copy of the relevant material in print …

  17. Integrating with ……. Updates since November 2013

  18. Integrating with ……. Updates since November 2013

  19. Local staff-mediated interim solutions Updates since November 2013 Option 1: Print-on-demand

  20. Local staff-mediated interim solutions Updates since November 2013 Option 1: Print-on-demand

  21. Local staff-mediated interim solutions Updates since November 2013 Option 2: Reading room mediated service • One of two interim printing solutions • Will be available at some libraries • Currently being piloted at SSL: • Instructions for desk staff • Observations

  22. Local solution 2: Staff-mediated printing Updates since November 2013 STEP 1: Explain to the reader that: • They will be able to print eLD material soon, this is an interim service • Costs the same as printing via PCAS • Only 1 article from a journal issue or 1 book chapter from a book may be printed for one individual

  23. Local solution 2: Staff-mediated printing Updates since November 2013 STEP 2:Open article/chapter at desk and calculate cost STEP 3:Receive payment – cash or debit PCAS account STEP 4: Print selected pages

  24. Local solution 2: Staff-mediated printing Updates since November 2013 Observations: • Printing >10 pages is SLOW. Save pdfs of shorter sections to speed up the process • Always delete pdfs when you’ve finished, as we’re forbidden to save eLD material!

  25. eLD Printing: Summary Updates since November 2013 Interim solutions: • Option 1: Print-on-demand • Option 2: Reading room mediated service Permanent solution: • Locally-hosted service

  26. Tablets update

  27. Bodleian tablets project • Pre-pilot exploration in several libraries • Configuration being tested • Still can’t hardwire into network

  28. Armadillo report (Access Improvement) • Sent to BL 22 May • Considered views from stackholders (libraries, publishers) • Not expecting access from readers’ own devices until at least after 2017 review of legislation • Proposes staged approach & technical solutions to improve current experience “There is substantial scope to make the existing terminal-based solution a materially better user experience, and this should be the first item to address.”

  29. Communication update Suggested strategy: • Keep user community informed about how we aim to accommodate eLD in Oxford via CLiPS / CUL • “Market” web archive as new resource • Build guidance, support and information about LD / eLD into our systems as best as possible: • Staff training & SOLO Live Help • Configuration of SOLO • Re-design LD webpages • Better / more cross-referencing to existing sources of information (LibGuide, LD webpages) • News, blogs, emails, etc. to users

  30. Training Training for front line staff The legislation, eLD on SOLO, eLD and readers Mainly elearning Summer vacation Training for readers ISST recommendation for training readers in use of eLDSample training materials for re-use Printed and online guides

  31. Communicating journal changes List of SSL journals “going eLD”

  32. Communicating journal changes SSL webpage

  33. Communicating journal changes • Informed ALL staff • Add to weekly promotion schedule: Emphasis on online subscriptions • Add shelf labels to affected journals: “This title is now available online” • Update current journals display

  34. Communicating journal changes Consider using • Text from Law Library blog Electronic legal deposit and the Law Bod (Elizabeth Wells has given permission) • Place holders in display racks; blocks, shelf labels • Help readers set up TOC alerts

  35. Group work: Evaluating impact • How might we measure the impact? • How might we mitigate/benefit from it? Collections - Readers - Budgets - Space - Staff

  36. Final Q&A?

  37. Sign up to eLD blog (if you haven’t already!): http://www.bodleian.ox.ac.uk/staff/services/card/ldo/e-legal-deposit-information-for-staff Keep voting on publisher prioritisation Review your affected journals

  38. Review subject webpages/LibGuides once best practice guidance issued Attend/encourage other staff to attend summer training

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