Conference & Group Travel Decision Flow Chart

1. Conference & Group Travel Decision Flow Chart Is an event a conference? Does a group travel request need to be submitted? Is the event a FACA meeting? Yes, check group travel Do we have 20 or more travelers domestic or 10 or more travelers international? No Is the event fully funded by a grant? Yes No Yes, check group travel No Complete NOAA Group Travel Request Form and Submit to DUS/O Requires LO/SO Approval • Does the event meet the following five criteria: • is a meeting, retreat, seminar, symposium, training (5 CFR 410.404); AND • (2) is sponsored by Anyone (Federal or Non-Federal Gov entities); AND • (3) the Agency will expend funds; AND • (4) brings together a group of government employees; AND • (5) includes two or more conference indicators: • i) brochure • ii) published agenda • iii) marketed • iv) registration required • v) widely gathered No, check group travel Conferences and Group Travel Policy Memorandum 12-02, updated 11/9/12 with DUS/O raising of Group Travel Levels Yes to All Criteria Conference Cost: < $20K? Conference Cost: $20- $75K Conference Cost: > $75K Requires NOAA LO DAA / SO Director Approval $75-$100K requires approval by DOC CFO/ASA $100-$500K requires approval by the DOC Deputy Secretary >$500K requires approval by the DOC Secretary Conference Package withGroup Travel Request to be submitted by DAA/SO Director to NOAA CFO, 30 days in advance Requires NOAA CFO Approval (will obtain DUS/O approval of the Group Travel), then it goes to DOC Requires NOAA CFO Approval (will obtain DUS/O approval of the Group Travel) Check group travel