1 / 37

2014-2015 Budget Procedures

2014-2015 Budget Procedures. Presented by: Cynthia Medrano-Richards Chief Financial Officer. T able of Content. 1. Introduction of Staff 2. General Information 2. Budget Tab - Dashboard 3. Look up Accounts 4. Budget Analysis Reports 5. Activity Fund Budget Samples

winifred-foster
Download Presentation

2014-2015 Budget Procedures

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. 2014-2015 Budget Procedures Presented by: Cynthia Medrano-Richards Chief Financial Officer

  2. Table of Content 1. Introduction of Staff 2. General Information 2. Budget Tab - Dashboard 3. Look up Accounts 4. Budget Analysis Reports 5. Activity Fund Budget Samples 6. Elementary Campus Activity Funds (9xx) 7. Secondary Campus Activity Funds (9xx) 8. Secondary Student Activity Funds (8xx) 9. Questions

  3. 1. General Information

  4. 2014-2015 Budget Amendment/Transfer Schedule

  5. Monthly Budget Reviews The following is a monthly checklist for review: • Amend over-drawn accounts. • Payroll accounts need to be projected through 6/30/xx. • Part-Time • Overtime • Fringe Benefits • Worksheet on Dashboard • Budget for employee vacancies not rolled by Human Resources as of 7/1/xx. • Do not amend out from objects 6119 and 6129 including fringes. • Budget for postage (6299) through 6/30/xx. • Budget for printing charges (6299) through 6/30/xx. • Do not amend out from object 6311. • Do not amend out from object 6429. • Budget for field trips (6494) through 6/30/xx. • Make sure budget amendments/transfers that are not needed are deleted immediately.

  6. Business Office Contacts Cynthia Medrano- Richards Chief Financial Officer 618-6016

  7. 2. Budget Tab – Dashboard

  8. Budget Tab-Dashboard The following is user friendly access to budget modules and other sources.

  9. Adding Budget Tab to Dashboard • If you do not see the budget tab on your dashboard, follow the steps below: • Click on Options • Click on Preferences c. Check  Budget and Click on Save

  10. Budget Tab on Dashboard • The following screen will appear: • Click on the Budget Tab • The budget dashboard will appear.

  11. 3. Look-Up Account

  12. Look up Account There is another option to look up account numbers within the account number field. a. Click on the account number field. b. Click on the three dot radial and click on Lookup Account (it will list all the accounts you have access to).

  13. c. Scroll down to the account number needed. d. Click on the account number and it will be highlighted. e. Click OK button and the account number will be added.

  14. 4. Budget Analysis Reports

  15. Budget Analysis Reports- Page 67

  16. 5. Activity Fund Budget Samples

  17. Revenues/Expenditures Incoming Money: = Deposits = Revenues = Object Code 5xxx Incoming Money: = Deposits = Due to MISD = Object Code 2xxx (Amendments/Transfers – Unallowable for Object Code 2xxx) Outgoing Money: = Purchase Requisition/Order = Expenses = Object Code 6xxx

  18. Campus Activity Funds Budget Samples-Revenue not equal expenses due to Fund Balance Revenue not equal expenses: Revenue 7,485 Expense 7,985 Fund Balance (500)

  19. Campus Activity Funds Budget Samples-Negative Revenue Balance Note: If the Balance is Negative a budget amendment through GLBUBAAJ is needed. + Revenue (5755) 414 + Expenses (6xxx) 414

  20. 6. Elementary Campus Activity Funds (9xx)

  21. Elementary Campus Activity Fund Numbers

  22. Elementary Campus Activity (9xx) Budget Amendment (GLBUBAAJ)

  23. Elementary Campus Activity (9xx) Revenues

  24. Elementary Campus Activity Funds (9xx) Sub-Objects

  25. 7. Secondary Campus Activity Funds (9xx)

  26. Secondary Campus Activity Fund Numbers

  27. Secondary Campus Activity (9xx) Budget Amendment (GLBUBAAJ)

  28. Secondary Campus Activity (9xx) Revenues

  29. Secondary Campus Activity Funds (9xx) Sub-Objects

  30. 8. Secondary Student Activity Funds (8xx)

  31. Secondary Student Activity Fund Numbers

  32. Secondary Student Activity (8xx) Budget Amendment (GLBUBAAJ)

  33. Secondary Student Activity (8xx) Funds Revenues

  34. Secondary Student Activity (8xx) Funds Revenues

  35. Secondary Student Activity (8xx) Funds Sub-Objects

More Related