Scopes for Workday Recruitment Training

1. WORKDAY RECRUITING © 2020 Workday Training Online

2. WORKDAY RECRUITING Workday Recruiting course is designed to customers who will be implementing Workday Recruiting and serves as the baseline training for consultants seeking Workday Recruiting Certification. In this course, you will learn about the  Features and functionality of Recruiting  How to configure Recruiting  How to use Recruiting © 2020 Workday Training Online

3. Objectives  Recognize definitions of recruiting terms  Configure recruiting setup tables  Configure the tenant for recruiting  Create a job requisition  Create a job posting template  Manage job postings  Create career sites  Configure the dynamic recruiting business process  Configure the referral business process  Interpret recruiting reports © 2020 Workday Training Online

4. INTRODUCTION TO WORKDAY RECRUITING © 2020 Workday Training Online

5. Different by Design Give a striking overview of the problem and explain it briefly. Workday Recruiting is different by design. It is an end-to-end talent acquisition application built to help you find, share, Elaborate on how this negatively impacts people an their experiences. engage and select the best internal and external candidates for the organization. • Workforce planning Frame the problems effectively as it will set the stage of your entire pitch. • Sourcing • Candidate relationship management • Onboarding © 2020 Workday Training Online

6. Current and Planned Workday Recruiting Capabilities Give a striking overview of the problem and explain it briefly. Workday Functions Capabilities Candidate Experience Simple and engaging candidate experience for external applicants and internal employees designed and optimized for mobile and desktop devices. Simple Sourcing Allows a manager to perform simple sourcing activities Referrals Ability for the hiring team to track candidates that come from referrals Candidate Workflow Simple candidate workflow management for managers, recruiters and hiring teams designed and optimized for mobile and desktop devices to allow visibility into the workflow process. Frame the problems effectively as it will set the stage of your entire pitch. Interview Management Collaborative interview management designed and optimized for mobile devices to capture feedback in real-time and allow greater communication amongst the hiring team. © 2020 Workday Training Online

7. Workday Functions Capabilities Offer Management Following candidate selection, seamless interaction with Workday HCM for robust offer management and clear communication about compensation and benefits. Give a striking overview of the problem and explain it briefly. Reporting and Analytics Seamlessly unified with Workday HCM, rich and interactive headcount and pipeline analytics designed and optimized for tablet and desktop devices to have real-time visibility into the talent pipeline and recruiting process. Job Requisitions Unified with Workday HCM, Workday Recruiting leverages the job requisition framework to recruit and hire into open job requisitions, as well as to provide visibility into the talent pipeline. Onboarding Unified with Workday HCM, Workday Recruiting completes the cycle between planning, job requisitioning, recruiting, hiring and onboarding. Frame the problems effectively as it will set the stage of your entire pitch. and EEO requirements in US). Compliance Inherent support for local data compliance and configurable rules (e.g., OFCCP Connectors Included connectors for online and web job postings, social sourcing and background checking processes. © 2020 Workday Training Online

8. RECRUITING TERMINOLOGY Certain terminology is very specific to the recruiting industry, as well as specific to different phases of recruiting.  SOURCING TERMS  POSTING TERMS  SCREENING TERMS  INTERVIEWING TERMS  BACKGROUND CHECK TERMS © 2020 Workday Training Online

9. Sourcing Terms Give a striking overview of the problem and explain it briefly.  Candidate Funnel  Conceptual Semantic Search  CRM / Candidate Relationship Management Elaborate on how this negatively impacts people an their experiences.  Passive Candidate  Pipeline Posting Terms Frame the problems effectively as it will set the stage of your entire pitch.  Applicant Tracking System (ATS)  Job Posting Aggregator  OFCCP © 2020 Workday Training Online

10.  Post Give a striking overview of the problem and explain it briefly.  Resume Parsing  Source of Hire  SEO / Search Engine Optimization Elaborate on how this negatively impacts people an their experiences. Screening Terms  Keyword Search Frame the problems effectively as it will set the stage of your entire pitch.  Disqualification Questions  Ranking © 2020 Workday Training Online

11. Interviewing Terms Give a striking overview of the problem and explain it briefly.  Adverse Impact  Behavioral Interview & Case Interview  Competency Elaborate on how this negatively impacts people an their experiences.  Panel Interview & Video Interviews Background Check Terms  Criminal Check Frame the problems effectively as it will set the stage of your entire pitch.  Data Confirmation  Drug Testing  Reference Check © 2020 Workday Training Online

12. TENANT SETUP & DOMAIN SECURITY POLICY  Enable the activity stream for prospects and job applications  Enable job requisitions for position management based on rules  Enable job requisitions for job management  Configure HCM to allow override restrictions on staffing events  Enable automatic candidate merging to merge duplicates  Enable Recruiting referral levels to capture referral relationships © 2020 Workday Training Online

13. Recruiting Domains and Security Configuration Give a striking overview of the problem and explain it briefly. Domain security policies are collections of securable items that are associated by Elaborate on how this negatively impacts people an their experiences. feature or function. Some domain security policies are a grouping of parent-child relationships, also called domain-subdomain. Sub-domains are a convenient way to group similar securable elements. Frame the problems effectively as it will set the stage of your entire pitch. © 2020 Workday Training Online

14. New Roles and Security Groups • Recruiting Coordinator – Some Recruiters have an assistant who coordinates scheduling, offer paperwork, etc. • Recruiting Sourcer – Some companies have employees dedicated to locating candidates for open positions • Recruiting Administrator – Some companies have an employee dedicated to this administrative position © 2020 Workday Training Online

15. Constrained VS Unconstrained Roles Recruiters need to be able to view all Candidates in the system. These roles are:  Recruiter (Unconstrained)  Manager (Unconstrained)  Recruiting Coordinator (Unconstrained)  Recruiting Sourcer (Unconstrained) © 2020 Workday Training Online

16. Tenant Setup The Tenant Setup steps to perform:  Enable collaboration – called the Activity Stream in Recruiting  Make Job Requisitions a requirement for Position Management staffing events  Enable Job Requisitions for Job Management  Enable hiring a different employee type or time type, or to a different location or job profile than on the position and job requisition.  Enable automatic candidate merging of duplicates  Enable Recruiting referral levels to capture referral relationships © 2020 Workday Training Online

17. Tenant Setup - System Use the task Edit Tenant Setup – System and locate the Activity Stream Settings group box. In the Selected Objects for Activity Stream field, add:  Job Application  Prospect © 2020 Workday Training Online

18. Tenant Setup – HCM Job Requisitions: We can use the Position Management or Job Management staffing models. © 2020 Workday Training Online

19. Staffing: Staffing enable the functionality by checking the Allow Override of Restrictions on Staffing Events checkbox in the Staffing group box. © 2020 Workday Training Online

20. Recruiting:  Enable Recruiting Job Areas allows someone referring a candidate to select a job area, in addition to a job requisition.  Enable Recruiting Referral Levels allows to capture referral Relationships  Enable Automatic Candidate Merging automatically merges duplicate candidate records. © 2020 Workday Training Online

21. Enabling Domain Security Policies New domains will be added from time to time, especially as Recruiting continues to be enhanced. Therefore, needed to enable a new domain and edit security groups before you can utilize the new functionality. © 2020 Workday Training Online

22. JOB REQUISITIONS In Workday Recruiting,  Create and edit job requisitions and attach questionnaires to them  Create job requisitions for unfilled positions in organizations that use position management or job management as the staffing model. © 2020 Workday Training Online

23. Create a Job Requisition Use the task Create Job Requisition to create a new job requisition. When creating a job requisition, provide general information, including the Reason and Job Posting Title. © 2020 Workday Training Online

24. Copying a Job Requisition You can copy a job requisition directly from the job requisition you want to copy, using the related action Job Change > Copy Job requiting © 2020 Workday Training Online

25. Managing Job Requisitions EditingaJobRequisition If you edit a job requisition, the changes apply to all of the job openings that are associated with the requisition. FreezingandUnfreezingJobRequisitions Freezing temporarily puts a job requisition on hold. When frozen, it is not possible to attach a new candidate to a job requisition or hire a worker into the position or cannot create a job application. © 2020 Workday Training Online

26. ClosingaJobRequisition Closing a job requisition is a related action off the job requisition Job Change > Close Job Requisition. © 2020 Workday Training Online

27. CAREER SITES & JOB POSTING TEMPLATES The Objectives are  Create a job posting template  Format a job posting template  Create a career site  Edit a career site  Describe eForm functionality  Configure recruiting sources © 2020 Workday Training Online

28. Job Posting Templates  Workday has designed the internal and external career sites to provide enough visual stimulation to keep job posting audiences engaged and interested.  We have also provided clear dividing elements on the page to allow the users’ eyes to transition within the data hierarchy.  Formatting  Font type, size, and color  Bold, italics, and underlined  Justification  Numbering or bullets  Hyperlinks to other sites © 2020 Workday Training Online

29. CreatingaJobPostingTemplate Job Posting Templates allow to standardize job posting elements, such as layouts and messaging. © 2020 Workday Training Online

30. Recruiting Sources  Recruiting sources helps to track where you are posting your jobs and from which sites candidates are applying for jobs.  Recruiting sources can range from websites to job boards to newspapers to referrals. © 2020 Workday Training Online

31. Career Sites Once job requisition is created, post the job to an internal or external career site or both. We can only have one internal career site, but you may have multiple external career sites for different sourcing needs. © 2020 Workday Training Online

32. Creating a Career Site There are three tasks to help you manage career sites:  Create Career Site  Edit Career Site  Delete Career Site © 2020 Workday Training Online

33. Maintain Job Posting Sites The Maintain Job Posting Sites setup table displays the customer determined external third-party sites for job postings. © 2020 Workday Training Online

34. MANAGING JOB POSTINGS  Define security policies for the Post Job business process  Define security policies for the Update Job Posting business process  Configure the Job Requisition Change business process  Post a job  Edit a posted job requisition © 2020 Workday Training Online

35. The Post Job Business Process We can post a job requisition that is open, after a job requisition is created. Closed or filled job requisitions are not available to post. © 2020 Workday Training Online

36. Select the Action want to perform from the Actions menu. Select the career site to which want to post the job. Unpost Job – You unpost a job when you want to take it down. Update Job Posting – Update a job requisition if there is a change to the end date. © 2020 Workday Training Online

37. RECRUITING SUB-PROCESSES  The Job Application business process comprises a number of sub-processes that must set up before configuring the Job Application business process.  The Job Application business process is unique because that the order does not have to be rigidly defined. © 2020 Workday Training Online

38. How the Dynamic Job Application Business Process works Recruiting Administrators need the ability to configure the Recruiting business process for different populations of candidates. The Job Application business process is unique among Workday business processes because it is dynamic, which means there is no specified order of steps. © 2020 Workday Training Online

39. Steps in the Dynamic Job Application Business Process © 2020 Workday Training Online

40. The Initiator Role © 2020 Workday Training Online

41. THE JOB APPLICATION BUSINESS PROCESS The Job Application business process is the framework for moving candidates through the recruiting process. © 2020 Workday Training Online

42. Overview of the Job Application Business Process When search for the business process Job Application is done, it is taken to the page, where we can elect to configure or view dynamic steps. © 2020 Workday Training Online

43. Setting the Completion Step The completion step Ready for Hire can be added to any step in the Job Application business process. There are three potential Completion Events:  Change Job (for internal hires)  Contract Contingent Worker (for contingent worker hires)  Hire Employee (for external hires) © 2020 Workday Training Online

44. REFERRALS Referrals enables us  How to configure and create referrals.  How a person gets referred and when. Objectives  Configure the Refer a Candidate business process  Define Referral Relationships  Create a referral © 2020 Workday Training Online

45. Referring a Candidate Employees can easily refer an external candidate through job listings. There are three ways a candidate can be referred:  Refer a Candidate task  Create a Referral task  Refer button on an internally posted job © 2020 Workday Training Online

46. Referral Relationships Setup Table The setup table Maintain Referral Relationships is used to define customer-determined terms for types of referrals. © 2020 Workday Training Online

47. Find Jobs and Refer  Use the task Find Jobs to locate a job.  If the job is posted both internally and externally, refer someone or share details from the View Job Posting Details page. © 2020 Workday Training Online

48. Referral Reports  Employee Referrals Hired –List of candidates that were hired.  My Referrals –List of candidates that you referred.  Referrals –Lists referred candidates by job requisition, job family, recruiting stage, relationship, comments, and date referred.  Referrals without Job Applications -List of your referral candidates who do not have a job application. © 2020 Workday Training Online

49. WORKING WITH PROSPECTS & CANDIDATES Objectives  Define prospect types and statuses  Create a prospect  Convert a prospect to a candidate  Create a job application  Include social links on a job application  Find candidates. © 2020 Workday Training Online

50. Statuses Within Recruiting  Candidates are Prospects when they are first manually entered into Workday Recruiting.  When a Prospect is linked to a Job Requisition, they become an Active Candidate.  A person who applies through the external career site also becomes an Active Candidate.  At the initiation of the Offer or Background Check business processes, their status changes to Pre-Hire.  Once hired, the person is a Worker. © 2020 Workday Training Online