University of Texas Archives

1. University of Texas Archives University of Texas at Austin Records Management Services

2. Introduction TheUniversity of Texas Archives preserves and makes available for research the noncurrent, historically valuable, official records of The University of Texas at Austin and The University of Texas System administration; the personal and professional papers of significant university administrators, faculty, and staff; and any other materials that substantively document the history and development of the institution.

3. About The University of Texas Archives • Archives stored in Sid Richardson Hall and in offsite locations • Briscoe Center for American History staff • Reviews and appraises university records • Preserves the institution’s corporate memory • Helps the university meet legal responsibilities • Helps the university document its actions and decisions

4. What Is in the University Archives? • Official records of the university • Materials that document history and development of the university • Personal and professional papers of university administrators, faculty, and staff

5. Official Records of the University • 4,000 linear feet of material • Available for research in Sid Richardson Hall • Records groups, personal papers, books • Official and student publications • Scrapbooks and clippings • Sound recordings • Oral histories • Photographs • Maps and drawings What is in the University Archives? Official University Records

6. History and Development Documents, photographs, and other materials from university organizations What is in the University Archives? Materials that document university history and development

7. History and Development University Publications • Board of Regents and faculty minutes • Catalogs and bulletins • Faculty/staff directories • Budgets • UT Press publications • College and departmental newsletters, journals • Student publications What is in the University Archives? Materials that document university history and development

8. History and Development Visual Materials • Prints and photographs collection • Files on faculty, staff, and students • University departments, events, traditions, buildings • University student publications What is in the University Archives? Materials that document university history and development

9. Faculty and Staff Papers • Personal and professional papers • Wide representation of university fields of study Claudia Taylor “Lady Bird” Johnson Collection William J. Battle Papers James Frank Dobie Papers What is in the University Archives? Personal and professional paper of UT administrators, faculty, and staff

10. What Does the Archives Accept? • Materials identified through the university records management program • What are we looking for? • Documentation of university operations, policies, and decisions • Significant correspondence • Annual reports • Organizational information • Student life information • History files • Committee files • Subject files • Grant files • Publications • Photographs • Audio, video, film • Electronic records

11. Transferring University Records to The University of Texas Archives • Archival transfers and review are initiated by submitting a Request to Dispose of Records Form to Records Management Services. • Indicate any record series that requires archival transfer or review. • Indicate any record series that appears to be historically significant. • Records Management Services contacts the department and the university archivist to facilitate archival review or transfer process.

12. Resources Handbook of Business Procedures, Part 20. Records Management http://www.utexas.edu/business/accounting/hbp/ • 20.2.3. Review and Archiving of Records • 20.5.3. Archival Review/Transfer Procedures Records Management Services • Phone: 512-232-5647 • Email: recordsmgmt@austin.utexas.edu