Office of Fleet Management Services Ed Finnegan

1. Office of Fleet Management Services Ed Finnegan Agenda • Report My Driving • Cell Phones • Transition to ARI insights in VITAL • Vehicle Requests • ARI maintenance • WEX compliance

2. Report My Driving • Best plan • Decentralize • Log book • Same day counseling • Assign training • Develop a plan for repeat offenders • Apply evenly

3. Report My Driving • “Could be better” Plan • One person controls all calls for several areas • Wait several days (weeks) before taking action • Cannot ID driver • No training • No consequence • Termination

4. Questions ? ? ?

5. VITAL Transition Project - UPDATE • November 1 is target • All agencies will be using ARI-insights • What’s happened thus far • 10 agencies using the system • Training has gone very well • Feedback has been positive

6. Training Dates and Times • Please register by Oct 13th http://www.zoomerang.com/Survey/WEB22B56ZYHH2H • Sessions • Oct 18-19: Atlanta • Oct 20: Webinar for existing ARI users only • Oct 21-22: Macon • Oct 25: Rome • Oct 25: Forsyth • Oct 26-27: Valdosta • Oct 27-28: Savannah • Nov 4: Athens • Interest in an Augusta session? • If you know of a facility with a computer lab, please contact Allyson Williams

7. User & Vehicle Validation • Most agencies responded promptly to our requests • Vehicle Validation Due by Oct 1st • Primary Use Classification • Do the best you can and use “Other” if you have questions • Trailer and Utility assets • Goal is just to get the count covered by APD • Assets in the system because they are APD covered

8. Feedback on new System • Improvements • Data entry is easier • Easier to get data out • More data available , especially for fuel purchases • Changes • Searches are done using text searches rather than lookup lists • Saved queries in MAXIMO will need to be setup as Saved Searches in ARI Insights • Other fleet assets including trailers and utility equipment will be visible • WEX Error Spreadsheet process will change; agencies will not correct bad odometer readings

9. Our Appreciation • Middle Georgia Tech • Central Georgia Tech • Georgia Highlands College • Georgia Public Safety Training Center • Savannah Tech • University of Georgia • Valdosta State

10. Questions?

11. Cell Phones • It is illegal to “read, write or send” a text while operating a vehicle. • It is not illegal to use a cell phone or a radio. • Some agencies have rules against cell phone use. • Other agencies depend on cell phones to communicate with their drivers. • Dilemma: dependency vs. distraction • Send in your procedures and we will try to get some guidelines out to everyone.

12. New Vehicles • Requirements • Compelling Reason • Must be reporting maintenance • Must be compliant with WEX • Must not have unexplained “Zero” vehicles • Should be within your allocation

13. Stop Holding on to Junk! • Surplus your vehicles without lowering your allotment • Save on premium • Stop depreciation • Save on accidents • Get the money for those vehicles • Stay compliant with CLCP • Stay eligible for new vehicles

14. Questions Jump in!

15. ARI Maintenance Program • Voluntary Program • This feeds directly into VITAL • Saves you time and money • Keeps you compliant with CLCP • They have 24-7 Roadside Assistance-free*

16. Comments Why aren’t YOU on?

17. WEX Card • This is a mandatory program for all fuel purchases. • Two types of cards-Red and Gold • Must use cards within 12 months or they expire • Fuel and “incidentals,” not maintenance or repairs.

18. Input????????????????? Fire away!

19. Contacts • Ed.finnegan@doas.ga.gov 404-651-7263 Personal cell 404-218-7045 • Jim.sever@doas.ga.gov 404-657-6907 • Allyson.williams@doas.ga.gov 404-657-6935 • Bobby.arrington@doas.ga.gov 404-657-6908 • Roger.kennedy@doas.ga.gov 404-656-6295 • John.wynn@doas.ga.gov 404-657-6930