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DoD’s Registration of Buying and Selling Activities in Support of

DoD’s Registration of Buying and Selling Activities in Support of Intra-Governmental Online Registration February 21, 2003. Outline. The Big Picture – Intra-Gov Transactions, Eliminations, Account Reconciliations The Underlying Key (knowing who’s who)

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DoD’s Registration of Buying and Selling Activities in Support of

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  1. DoD’s Registration of Buying and Selling Activities in Support of Intra-Governmental Online Registration February 21, 2003

  2. Outline • The Big Picture – Intra-Gov Transactions, Eliminations, Account Reconciliations • The Underlying Key (knowing who’s who) • Federal Agency Intra-Governmental Online Registration (IGOR) Process • The DoD CONOPS Task • DoD IGOR Process • What’s Next For DLMSO/DAASC • What’s Next For You

  3. Intra-Governmental Financial Transaction & Financial Statement Improvement Process Overview Federal Government financial statement level Federal Government DoD Fed Agencies Federal to Federal agency eliminations DoD financial statement level Army Navy AF Fed Agencies DoD Agencies Department financial statement level DoD to DoD agency eliminations DoD Agencies Army Navy AF Fed Agencies Agency financial statement level Within agency eliminations Transactions between buyers and sellers of same agency Transactions between buyers and sellers of DoD agencies Transactions between agencies and private sector Transactions between DoD and other Fed agencies

  4. Key to Proper Routing of Intra-Gov Transactions, Determination of Eliminations & Reconciliations • A discrete unambiguous identification of government buying and selling activities and their organizational affiliation. • OMB has directed that a central registry be established for Government buying and selling activities. • It is established, it is the Intra-Governmental Online Registration IGOR. • Federal Agencies register using the Dunn & Bradstreet (D&B) Data Universal Numbering System (D-U-N-S) number. DoD activities will not register using the (D-U-N-S). • DoD proposed and OMB excepted an alternative to the DUNS as the unique identifier for DoD activities • DoD is using a modified DoD Activity Address Code (DoDAAC) which we are calling the DoD Trading Partner Number (TPN). • The DoD TPN is 9 Character (alpha/numeric) code. For now it has a constant “DOD” as the first three characters followed by the activities pre-existing DoDAAC.

  5. Federal Agency Process For Loading & Maintaining Intra-Governmental On-line Registration File Non-Defense Agencies Identify Buying and Selling Activity Addressees Agency Control Points Log on to IGOR and Update Each Address/ Population With Full Data Set for Each DUNS Send to D&B Ask D&B to Assign DUNS for Each Address Initial Population of IGOR File DoD Activities Will Be on IGOR But Will Not Use This Method of Load or Update Civil Agency Control Points Intra- Governmental Online Registration File

  6. DoD CONOPS TASK “The Defense Logistics Agency (DLA) Defense Automated Addressing System Center (DAASC) will be responsible for DoDAAF/CCR.” Translation • Defense Logistics Management Standards Office (DLMSO) • DoD Systems Administrator & DoD Agency Registration Official (ARO) • Develop & Maintain DoD TPN Business Rules and System Requirements • Develop Initial DoD TPN File Load Requirements • Defense Automatic Addressing System Center (DAASC) • Develop & Maintain DoD TPN System & Database HW/SW • Create Initial DoD TPN File • Serve As The Single IGOR Data Source for DoD Trading Partner Data

  7. DoD Activity Address File (DoDAAF) DoD Activity Address Directory Data Update Central Service Points Select and Insert Initial load of OPM Required data CSP DoD TPN Data Updates DoD Trading Partner Number (TPN) File DoD TPN Data Web View & Update Intra- Governmental Online Registration File DAASC Updates DoD IGOR Data DoD CONOPS Approach To Develop Initial Load And Update of the DoD Trading Partner Number (TPN) File

  8. DoDAAF CSP Updates DoD TPN What’s For DLMSO & DAASC OMB Requirement “Near Term Satisfaction” Reengineered DoDAAF Reengineered DoDAAF IGOR Select and Insert Pass DoD Data IGOR • Single data base satisfying • all data requirements • DoD Components • OMB IntraGov • Single Web update Web View and Update

  9. What’s Next For You • DAASC Will Tell You • What’s In The File • How To Review It Via The WEB • How To Update It • As of Today – It’s Your Data

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