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Content, Context & Capacity: large-scale collaborative digitization at TRLN

Content, Context & Capacity: large-scale collaborative digitization at TRLN. ALA annual 2012, OCLC panel “The Power of Groups: Collaboration and Innovation” Joyce Chapman Triangle Research Libraries Network. background. The CCC project.

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Content, Context & Capacity: large-scale collaborative digitization at TRLN

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  1. Content, Context & Capacity: large-scale collaborative digitization at TRLN ALA annual 2012, OCLC panel “The Power of Groups: Collaboration and Innovation” Joyce Chapman Triangle Research Libraries Network

  2. background

  3. The CCC project • 3-year LSTA funded digitization grant exploring consortial large-scale digitization • 400,000 digital objects from four institutions • Audio, still image, manuscript • Modern 20th century materials • Thematic focus: civil rights movement in NC

  4. Goals • To promote and support educational and scholarly research use of modern manuscripts beyond the walls of our physical buildings • To provide a proof of concept for a collaborative approach to large-scale digitization • To develop shared standards and practices • To test inter-institutional workflows between consortial partners

  5. Triangle Research Libraries Network Mission: “to marshal the financial, human, and information resources of our research libraries through cooperative efforts, in order to create a rich and unparalleled knowledge environment that furthers the universities' teaching, research, and service missions.”

  6. Triangle Research Libraries Network • Tradition of cooperative print collecting • Recent: joint licensing of electronic resources • Recent: shared staff • Recent: joint search and discovery interface • New: joint digitization of unique primary source materials

  7. Preparation • 2008 – TRLN white paper released, “Large- scale digitization: a TRLN Agenda” • 2009 – creation of a TRLN taskforce to explore funding for a planning grant • 2010-2011 – 1-year planning grant • 2011-2014 – 3-year digitization grant

  8. Piloting a sites of excellence model • NCSU – digitization of oversized materials • Duke – digitization of still images and manuscripts • UNC – digitization of audio and manuscripts • NCCU – qualitative program evaluation

  9. The challenges

  10. Management & communication

  11. Intellectual property strategy • One of the most ground-breaking aspects of CCC is that all materials are modern 20th century • 2011: TRLN working group authored “The Triangle Research Libraries Network’s Intellectual Property Strategy for Digitization of Modern Manuscript Collections and Archival Record Groups” • The strategy provides a well-reasoned risk management approach to large-scale digitization of modern manuscripts

  12. Shared standards and practices • Developed shared workflows for preparing, shipping, receiving, and scanningphysical materials, and delivering / verifying digital files • Good exercise in letting go of uniformity • Important lessons: documenting everything, create shared paperwork and tracking mechanisms

  13. Self evaluation responses: biggest challenges • Different levels of involvement by partners • Getting on the same page about what we are trying to accomplish • Accepting that we are working “near” each other; not “with” each other • Designing appropriate formal assessment • Constraints imposed by the language of the grant

  14. benefits

  15. For member institutions • Laid a groundwork for the future • Tested and proved our ability to collaborate closely in new areas • Increased publicityand visibility • Brought a new subset of consortial partner staff into the TRLN fold

  16. Biggest accomplishments in year 1? • 20%: digital production • 33%: collaboration, flexible partnerships, group planning, defining a shared scope

  17. For user communities • Making available an enormous quantity of 20th century civil rights primary sources that were previously inaccessible • Increased awareness of unique resources at other local institutions • Increased access to unique materials, regardless of institutional affiliation

  18. For peer library/archives communities • Our goal was to provide a proof of concept for collaborative large-scale digitization that others could learn from. All of our data, workflows, and findings will be available on our website: • Time and cost for our approach to each step of the process • Forms and paperwork • Workflows for transferring, preparing, scanning materials • Quantitative evaluation methodologies and results

  19. More • Joyce Chapman chapmajc@email.unc.edu • CCC project: www.trln.org/ccc • TRLN: www.trln.org

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