Baselining MECO

1. Baselining MECO Michael Hebert UC Irvine Feb 6, 2005 MECO Collaboration Meeting

2. We have eight weeks to develop our understanding of the project to a point where we are likely to pass a baseline review. We need: A complete Work Breakdown Structure with its associated Dictionary – in sufficient detail to make an accurate accounting of the cost and schedule of events. Typically this is down to level 7 or more to set the scale A complete set of Cost Books to accompany the cost estimate – a collection of all of the input data and calculations used to come up with the cost numbers. Ideally vendor quotes based upon detailed drawings from engineering designs. If this is a strict baseline review, we will need one or more piece of supporting info for every cost number at the lowest level, i.e. these things are tomes A complete Resource Loaded Schedule (RLS) –the Project file containing all of the schedule links within each subsystem, between subsystems and between MECO and AGS pieces. This should have labor leveled to the extent possible and, combined with the costs, should match the funding profile we expect A completely updated Technical Design Report A revised Project Management Plan The Bottom Line Up Front Michael Hebert, UC Irvine Baselining MECO

3. Current MECO Project Organization JOINT OVERSIGHT GROUP NSF; DOE NP; DOE HEP; NSERC RSVP PROJECT DIRECTOR and DEPUTY W. Willis, J. Kotcher KOPIO PM WBS 1.2 M. Marx MECO PM WBS 1.3 M. Hebert BNL PM WBS 1.4 P. Pile 1.3.11 MECO Project Office 1.3.1 Extinction W. Molzon (acting) 1.3.5 Tracker E. Hungerford 1.3.9 Integ. & Install. MECO CME Chief Mechanical Engineer 1.3.2 Target & Shield M. Hebert (acting) 1.3.6 Calorimeter P. Nemethy 1.3.10 Simulations Y. Kolomensky Chief Electrical Engineer 1.3.3 Solenoids B. Smith 1.3.7 C R Shield J. Kane Cost & Schedule Manager 1.3.8 Trigger & DAQ K. Kumar 1.3.4 Muon Beamline W. Morse Michael Hebert, UC Irvine Baselining MECO

4. For most systems the Work Breakdown Structure is in reasonable shape in that is appears deep enough to provide the needed details. There are exceptions, however; 1.3.2 Heat Shield – for lack of someone to take on this task I have been handling this and have not dedicated enough time to evolve this to my satisfaction 1.3.9 Simulations – This would benefit from another pass and some detailed input from each of the detector systems on what they need when as design decisions are made 1.3.10 Installation and Integration – we need to either migrate installation tasks from each of the subdetectors to this area, or abandon the idea for the time being. The original notion was to unify this effort under the control of the MECO Chief Mechanical Engineer, a position we have not yet filled. One consistent problem is that the WBS Dictionary is still very sparse below level 3 and in many cases there appears to be confusion between definition of the task/object and detailing the cost calculations. The latter are part of the Cost Book. Status of Baseline Info – WBS Michael Hebert, UC Irvine Baselining MECO

5. We have gone through one, relatively cursory, round of cost reviewing for the experiment including the magnets. The results of that review suggest that the committees did not find major problems, but they did not have time to drill deeply into the underlying assumptions and details. One point the LOG review made was that we appear to be very light on Technician labor, at least in relation to Scientists. Although part of this is due to AGS work being in a separate WBS, it is worth a second look In general all costs need more scrubbing. We need to get more people looking at each of these costs (up to now it has been Bill and I and the subsystem manager). I am looking for volunteers. Cost Books: My preferred approach is to do this electronically, although AGS and KOPIO will likely just go with binders. In detail; The basic cost info is dumped to a PDF file from the Access database (loaded shortly before the review by RSVP PO) Additional info (quotes, sketches, calculations on napkins) get scanned into PDF files and appended to each subsection Status of Baseline Info – Costs & Cost Books Michael Hebert, UC Irvine Baselining MECO

6. I was asked to come up with a labor profile over the five year construction project in the LOG Review. I was pleasantly surprised to find that there is a substantial amount of schedule information already in the Project file. That said, the current file does not have the latest Magnet schedule info in it, nor has it undergone any sort of internal vetting. Last week I learned that RSVP is going to request a first look at how well our cost profile matches the expected funding profile, preferably next week. I have rearranged the baselining schedule to make an attempt at that. In particular I would like to get a list of major milestone dates in each subsystem in the next two weeks. Details in the baseline plan to follow. Status of Baseline Info – RLS Michael Hebert, UC Irvine Baselining MECO

7. This document has not been updated since immediately prior to the June 2001 NSF Program review. I believe the cost and schedule efforts will benefit from updating this sooner rather than later as it will force a rethink of everything in the system and provide background to anyone helping in the scrubbing process. The first step in the process of updating this information is to produce or revise the Reference Design Documents for each major piece of MECO, as these amount to version-controlled parameter lists and can be plugged directly into the Cost Book to provide the drawings and channel counts needed. Pulling the TDR together is another place where I could use one or more volunteer editors Status of Baseline Info – TDR Michael Hebert, UC Irvine Baselining MECO

8. This document has remained largely unchanged since 2003, meaning it does not reflect the current management structure. There are numerous aspects of this that remain unclear as I outlined in the previous talk. The primary need for the baselining effort is an RSVP Management Plan and Project Execution Plan; the MECO, KOPIO, and AGS plans are likely to be appendices. In short, I am holding off on revising this given my perception of its relatively low priority. Status of Baseline Info – Man. Plan Michael Hebert, UC Irvine Baselining MECO

9. Pre-baseline Review in “early April” Baseline Review in “late April” A Revised Schedule of Events • First look at cost profile in two weeks Michael Hebert, UC Irvine Baselining MECO