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HR Shared Services

HR Shared Services. Informational Sessions Wanda Karangelen, Director Cynthia Addison, Manager. Our Qualifications. HR Shared Services includes 47 staff members. Here is a little fun info about us!. Wow, not everyone can say they have 510 years of experience!!!!!!!!.

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HR Shared Services

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  1. HR Shared Services Informational Sessions Wanda Karangelen, Director Cynthia Addison, Manager

  2. Our Qualifications HR Shared Services includes 47 staff members. Here is a little fun info about us! Wow, not everyone can say they have 510 years of experience!!!!!!!!

  3. HR Shared Services Units • Human Resources • Benefits • Organizational Management

  4. More About HR • Human Resources • Process HR Transactions in SAP • New Hires/Rehires/Reinstatements • Employee Reassignments • Position Attribute Changes • Terminations • Salary Changes • Supplemental Pays • LOAs • Misc Deductions

  5. More About Benefits • Benefits • Process Benefit Transactions in SAP • Health & Welfare Enrollments/Changes • Insurance • Health • Life • Disability • Retirement Enrollments/Changes • Recurring Deductions • Student Health Plan-Post Docs • Vendor Interfaces

  6. More About Org Management • Organizational Management • Process Org Management Transactions in SAP • Position • Create • Change • Assign Roles-including org units access • Job/Job Group • Org Unit

  7. How HR Receives Info • Human Resources • Internal Service Request (ISR) • Paper Forms • Tax Forms (state/federal) • Direct Deposits • I9s • E-mail • New Hire Additional Info • Other Info Not Available on ISR • Spreadsheets • Parking • Misc. Deductions

  8. How Benefits Receives Info • Benefits • Paper Forms • Enrollment Forms • E-mail • Spreadsheets • Misc. Deductions • On-line/Interface

  9. What Drives Benefits Eligibility • Personnel Area • Personnel Subarea • Employee Group • Employee Subgroup

  10. How Org Management Receives Info • Organizational Management • ISRs • E-mail

  11. SAP Processing Begins • JHU 12/26/06 • Weekly • Semi-Monthly • JHHS 1/1/07 • Biweekly

  12. ISRs/Forms To HR SS • JHU • Weekly 12/27/06 • Pay Period: 12/25/06 – 12/31/06 • Pay Date: 1/5/07 • Semi Monthly 12/29/06 • Pay Period: 1/1/07 – 1/15/07 • Pay Date: 1/12/07 • JHHS • Biweekly 1/3/07 • Pay Period: 12/24/06 – 1/6/07 • Pay Date: 1/12/07 See HR SS website for future deadlines.

  13. HR Shared Services Website • Visit HR SS website @ • http://ssc.jhmi.edu/ • Check Out • Job Aids • Communications/Deadlines • Advisory Board • Paycheck Communication

  14. Paycheck Communication • Objectives • Focus on what people need to know about how their pay is changing • Keep it simple—to ensure content is read and understood

  15. Paycheck Communication • Audiences • JHU: two primary audiences at the university—most employees view their pay stubs online (online stub is not changing but methodology is); around 500 -1,000 people receive a paper stub (bargaining unit and a few others, including students) • JHBMC: one audience at Bayview—all receive paper stubs • JHHS/JHH: three audiences at the health system/hospital—“regular,” union, home care—all receive paper stubs

  16. Paycheck Communication • Key Messages (for cover letter) • Deductions usually change the first of each year to reflect regulatory changes and changes in benefit contributions • This year, there are a few more changes than usual because we’re implementing our new HR system (SAP) • This new system is state-of-the-art and it replaces many manual processes—as a result, some calculations may be different, which could change your pay slightly • Review your pay stub once you receive it—we want to help you understand what’s changing and why • If you have questions about your pay, resources are available in person, online, and by phone

  17. Major Processing Changes • Temporary Inactive Status - Students, fellowship recipients - Part time instructors • Position attribute changes • Two part process • Hours changes (JHU only) • Reassignments • Legacy term - transfers • Initiated by receiving dept.

  18. Major Processing Changes • Name changes and SSN changes • Processed via ISR • Address Changes (current and terminated staff) • ISRs from dept • New Hire Emails • Formatting • Subject line – New Hire John Doe, ISR# ________ • What should they contain • See Reviewing an ISR Job Aid

  19. Special Processing • Need to process multiple ISRs…. • What do I do? • Miscellaneous Deductions • What format should I use? • Where should I send them? • Retro processing • ISR must reflect the correct eff date • HRSS will make increase eff 1/1/07 for JHU semi, 12/24 for HS biweekly, and 12/25 for JHU weekly. • Copy of ISR will be forwarded to Payroll Shared Services who will process a one time payment to reflect retro pay due; may be a slight lag time between processing of salary change and receipt of retro pay.

  20. Special Processing • Bargaining Unit increases effective 1/1/07 • Changes will be made by HRSS without ISRs • Interim process with strict guidelines • Please refer to memo sent by Divisional Offices/Pat Day • Payroll cleanup • Title changes as a result of new comp system rollout • Changes that effect salary and benefits

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