ORIENTATION MEETING FOR SES PROVIDERS Palm Beach County Schools

1. ORIENTATION MEETING FORSES PROVIDERSPalm Beach County Schools June 28, 2010

2. District Contacts for SES • Department of Federal and State Programs -Supplemental Educational Services • Terry Pitchford, Manager (561) 629-8559 • Jane Glabman, Resource Teacher (561) 357-7520 FAX (561) 357-7618 • SES Invoices • Kathy Donnelly (561) 434-7464

3. District Contacts for SES (Cont.) • Department of Federal and State Programs • Dr. Marcia Baldanza, Director (561) 357-5949 • Celia Elrod, Assistant Director (561) 434-8446

4. Timeline • July 19-20, 2010 – Cayen SST training at FHESC, Ibis Building • July 27, 2010 - Signed contracts due to District • August 20, 2010 - List of SES School Contacts • August 21-25, 2010 - Provider Fairs • September 22-24, 2010 (Tentative) - Student rosters • By October 14, 2010 - Tutoring begins

5. Procedures for Palm Beach County • Provider packets • Contract • Incentives – • may not be used for recruitment • may be awarded for student performance or attendance and may not exceed $50 per student per year • Provider Fairs – all attendees MUST have a current vendor badge (not a school ID)

6. Procedures (Cont.) • Qualification of students for SES • Maximum per student allocation for FY11 is $1439.00 • Fingerprinting and background checks – vendor badges http://www.palmbeachschools.org/schoolpolice/Fingerprintingandbadges.asp

7. FINGERPRINTING AND BADGE RENEWAL INFORMATION On May 2, 2005 the Jessica Lunsford Act was signed into legislation. This Act provided several safeguards to protect Florida's children from sexual predators. In addition to toughening the regulation of registered offenders, this Act expanded the background check requirements for school districts to include all contracted workers and consultants. This law enables the school district to better protect the children in its care. In addition, the Florida Department of Law Enforcement agreed to implement a database to track arrests of school district employees and contractors and notify the school districts when an employee is arrested. This new tracking system will help ensure that the children in our schools remain safe. The Palm Beach County School District is committed to keeping our students and staff members safe. All employees, student teaching interns, vendors, consultants and contractors will need to submit fingerprints and undergo a background check. See below for more information on what to bring with you when you are printed. In order to quickly navigate the line, bring the correct paperwork with you and complete it prior to getting in line. The Fingerprint and Badge Renewal Office is located at Office Hours: 3330 Forest Hill Boulevard, Suite B-101 Monday through Thursday West Palm Beach, FL 33406 1:00 p.m. to 3:30 p.m. East of Military Trail Monday, Tuesday, Thursday and Friday West of Congress Avenue 8:00 a.m. to 11:30 a.m. (561) 434-8300 PLEASE NOTE: The fingerprint and badge renewal office is CLOSED every Wednesday morning and Friday afternoon. In addition to the paperwork listed below - everyone coming for fingerprinting must bring a Driver's License (or other valid government issued photo I.D.) AND a Social Security card. No appointments are necessary. Please visit us during the hours listed above.

8. CASH IS NOT ACCEPTED!!! If paying by money order or company check, have the document made out for payment to The School District of Palm Beach County.

9. Marketing materials • FDOE has provided language for providers’ marketing materials that will be used as a statewide requirement for all LEAs: • Your child may qualify for free tutoring if your child is eligible for free or reduced-priced meals AND attends an eligible SES school.  If parental requests for free tutoring exceed the amount of funding available, the school district will serve the students with the greatest need. • Neither the Florida Department of Education nor the School District of Palm Beach County promote or endorse any particular supplemental educational services (SES) provider.

10. Marketing Materials (cont.) • Materials must advertise your legal agency name, not your DBA. • Do not use abbreviations or acronyms on your advertising materials • You may not advertise that you will provide more hours of service following the exhaustion of the student’s PPA as that is considered to be an incentive • Do not include statements such as “student is guaranteed to increase one grade in Reading”

11. Cayen Systems sst • Use of the Supplemental Services Tracker (SST) system is mandatory for all providers • Training and support will be provided by Cayen Systems • All invoicing will be completed using the Cayen Systems’ SST

12. Goals for student learning plans (SLPs) • Goals must be measurable (SMART) • Assessment may begin upon receipt of the students placed with your agency • Immediately following assessment, an SLP must be completed using the Cayen Systems’ SST • Pre & post test data must be entered into Cayen Systems SST (initial and goal percentage of mastery)

13. SMART Goals • S – specific, significant • M – measurable, meaningful • A – agreed upon, attainable, acceptable, action-oriented • R – relevant, realistic, reasonable • T – time-based, timely, tangible

14. SMART Goal Examples • After 20 hours of tutoring, Charkeisha will increase from 60% to 75% mastery in the use of context cues to construct meaning from a third grade passage as measured by the SmartStudent pre and post test. • After 25 hours of tutoring, Juan will identify ordered pairs and the location of coordinates on a grid to answer fifth grade problems with an increase from 25% accuracy to 50% accuracy as measured by the pre and post assessment.

15. SMART Goal Non-examples • Following tutoring, Prentiss will be reading on grade level. • Maria’s reading and attendance will improve. • Matthew will be able to pass his math test with a score of 75% or greater by November.

16. Procedures for SLPs • SLPs must be electronically submitted to the District for approval prior to obtaining parent signature • SLPs must align with the program approved in the state application • Tutoring may not begin without an approved SLP • District approved SLPs with original parent and provider signatures are required prior to processing the first invoice

19. RESOURCES • District website for SES: http://www.palmbeachschools.org/federalprograms/SESTutoring.asp • District website for Facility Leasing: http://www.palmbeachschools.org/realestate/leasing.asp

22. Tutoring • Aligned to Sunshine State Standards • Must be reliable and in fidelity with the approved state application • Is NOThomework assistance, snack time, mentoring, or pre-, post-testing. • Progress reports must be created electronically in the Cayen Systems’ SST and submitted monthly to district, schools, and parents. • Pre and post testing may not be included on invoices.

23. Tutoring (Cont.) • Use of District facilities – either 2 small groups or 1 large group per classroom • Must begin no later than October 14, 2010 (school-based) • Monitoring • Supervision of students • Accident protocol – PBSD Form 0335 • Child abuse reporting 1-800-96-ABUSE

24. Questions?