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Saving your File

Saving your File. And, when to use Save vs. Save As. New File Steps. Change Default of MS Word to Save As a Word 97-2003 .doc Set location to your L Drive Create a new folder for Photography (Alt + 4) or navigate to that folder. Set the file name “Focus 1 Your Name” Confirm the location

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Saving your File

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  1. Saving your File And, when to use Save vs. Save As

  2. New File Steps • Change Default of MS Word to Save As a Word 97-2003 .doc • Set location to your L Drive • Create a new folder for Photography (Alt + 4) or navigate to that folder. • Set the file name “Focus 1 Your Name” • Confirm the location • Click Save

  3. Save vs. Save As Remember that the two dialogs look exactly the same on a new document When to use one or the other is a very tricky question.

  4. Save BEFORE Save AS?? • This is the question. • Generally, you use Save As to: • Create a 2nd completely different file. When you do this…you can do one or more of the following: • Change file type • Change file name • Change file location

  5. But should you Save before you do a Save AS??? • It depends • Example: You open an existing document you created last week…or last year…and you want to modify it. • If you want to PRESEVE the original with OUT changing anything, be sure to Save As before doing any work. Or, if you do make changes, do NOT Save before doing a Save As. • If you are working on a document and you decide you want to preserve the portion that you have just modified, but you want to start working on a new version, then Save first (Ctrl + S) THEN do a Save as, changing the name so as to force a new document to be created.

  6. Example • Lets say you are working on an autobiography…and it’s file name is “AutoBio Loker”. You are typing along, and you periodically hit Ctrl + S to save any changes that you make (just in case the computer crashes). Then, you decide that you are reasonably done, but you want to make a MAJOR change. So, you do one more Ctrl + S, and then start your major revisions.

  7. Example, Revised Version • Before making too many changes, go ahead and complete a Save As. When you are prompted with the dialog box, you will put something at the end of the file name (like… “AutoBio Loker 2” or Auto Bio Loker with Photo) to force a new file to be created. This will preserve the older file, giving you a 2nd file completely.

  8. Name Examples • Maybe on this one, you have just some mountains • Then, you put some birds, but you still really like the original, so you Save As • Then, you make some other changes, but you want to keep the 2nd version • This is the name straight off the camera • This is an edited image…always preserve your original image. • This is the same as the edited version above, but it has been cropped. • This may be the same as the above cropped, edited version, but maybe I did something else to it. • Paint Mnt Scene • Paint Mnt Scene 2 • Paint Mnt Scene 3 • DSC_0501 • DSC_0501e • Spider_0501ec • Spider_0501ec2

  9. Practical Example • You want to put a PDN example on your Facebook page. It needs to be “Saved As” a .jpg or .gif. • Lets assume you have been working on your project today. Do you do a Save before do the “Save As”?

  10. Conclusion • Always save your work often • Always preserve your original document when you are going to be making changes • Memos to people (similar content, different person…save the original memo) • Similar occurring events – the other event might come back around. • Always preserve your original picture • Never use “Save As” just to change the name of a document…because you will end up with two copies of the same file.

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