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25 Technology Tips for Illinois Legal Aid Advocates

25 Technology Tips for Illinois Legal Aid Advocates. Gwen Daniels gdaniels@illinoislegalaid.org Illinois Legal Aid Online. Resources For Legal Information & CLE. 1. Getting MCLE Credit for Free. http://www.illinoislegaladvocate.org/mcle Free: Archived webcasts with free MCLE credit

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25 Technology Tips for Illinois Legal Aid Advocates

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  1. 25 Technology Tips for Illinois Legal Aid Advocates Gwen Daniels gdaniels@illinoislegalaid.org Illinois Legal Aid Online

  2. Resources For Legal Information & CLE

  3. 1. Getting MCLE Credit for Free • http://www.illinoislegaladvocate.org/mcle • Free: • Archived webcasts with free MCLE credit • Live webcasts with free MCLE credit • PLI audio and webcasts with free MCLE credit • CBF Legal Aid Academy in person trainings with free MCLE credit

  4. 2. Communicate Through the Discussion Groups • Sign up to Listservs through “My Subscriptions” • Participate via email • Participate via discussion group tab • Archives posted to discussion groups

  5. 3. Online Legal Resources • Cornell University’s Legal Information Institute • ABA’s LawLink • ABA Law Blawgs Directory • National Support & Law News Feeds

  6. 4. Work Faster With HotDocs • HotDocs interviews ask questions to fill out forms • Save client answer files to use again for future documents • Attorney HotDocs produce text files that can be edited

  7. For Attorneys • Advocate forms include: • Divorce • Simple Will • Civil Procedure Forms • Powers of Attorney • Advocate Library • Pro Se Library

  8. For Clients • Client forms include: • Divorce • Orders of Protection • Guardianship • Fee Waiver • Security Deposits

  9. Working with What You Have: Tips for Getting More out of Office & Google

  10. 5. Outlook – Calculate “Tickler” Dates • Use special instructions in “Start Time” to calculate important dates!

  11. Outlook – Syntax for Calculating “Tickler” Dates • Days • 30 days before 3/23/2010 • 30 days after 3/23/2010 • Weeks • 6 weeks before 3/23/2010 [or 6 wk before 3/23/2010] • 6 weeks after 3/23/2010 [or 6 wk after 3/23/2010] • Months • 5 months before 3/23/2010 [or 5 mo before 3/23/2010] • 5 months after 3/23/2010 [or 5 mo after 3/23/2010]

  12. 6. Four Ways To Better Manage Your Inbox • Flag Email that Needs Follow-Up and A Task Will Automatically Be Created • Use Categories to Group Emails with Visible Color-coding • Use Folders to Organize Information • Create filters to keep less important email out of your inbox • More tips: Managing Information Overload

  13. 7. Keyboard Short-cuts: The Standard Short-cuts “You should know by now”

  14. Word Keyboard Shortcuts

  15. Keyboard Short-cuts: Diacritic Marks

  16. 8. Find Information Faster With Desktop Search

  17. 9. Getting More out of Google • Set your preferences: http://www.google.com/preferences?hl=en • Use the Advanced Search: http://www.google.com/advanced_search?hl=en

  18. 10: Specialized Searches in Google • US Government Search: http://www.google.com/unclesam • Blog Search: http://blogsearch.google.com/ • Book search: http://books.google.com/ • Product Search: http://www.google.com/products

  19. Internet Tools To Make Work Easier

  20. 11. Zamzar http://www.zamzar.com/

  21. 12. Google Mobile • Send a text to “Google” (466453 ) for: • Flight status • Restaurant locations • Driving directions • Sports scores • Translations • Weather • Web snippets http://www.google.com/intl/en_us/mobile/default/sms/index.html

  22. 13. EverNote http://www.evernote.com

  23. 14. Free and Cheap Online File Storage • http://www.box.net • http://www.drop.io

  24. 15. TaDa Lists • http://www.Tadalist.com • Quick and easy web-based to do list • Free • Can be private or shared with people you trust or publicly

  25. Chat, Conferencing, Meetings & Webcasts

  26. 16. Meeting Wizard Send a meeting request to your colleagues…. http://www.meetingwizard.com

  27. …and review the responses

  28. 17. Campfire: Free Chat Room http://www.campfirenow.com/

  29. 18. LegalMeetings http://www.lsntap.org/aboutlegalmeetings

  30. 19. Webcasting Through Illinois Legal Aid Online Contact Susan Muirhead at smuirhead@illinoislegalaid.org

  31. Collaboration & Project Management Solutions

  32. 20. Central Desktop • http://www.centraldesktop.com • Free for small groups (up to 5 users) • Nonprofit discount for larger use • Supports: • Project Management (To Do Lists, Milestones, Collaborative Document Editing, Calendars) • Wikis • Help Desk/Trouble Tickets

  33. 21. BaseCamp • http://www.basecamphq.com • Free version supports: messages, to do lists, milestones, writeboards, and chat

  34. 22. Zoho.Com • http://www.zoho.com/ • Free versions of: • Wikis • Project Management Tools • Online Document Management

  35. 23. Writeboard Create Invite Track & Edit Versions

  36. 24. Microsoft Office Live Workspaces • http://workspace.officelive.com/ • Integrates with Microsoft Office • Upload Office documents that can be shared

  37. 25. Adobe Acrobat Share • http://share.acrobat.com • Share files • Connect: Online workspace for up to 3 people • Create online documents using Buzzword

  38. More Tips & Resources • Visit http://www.lsntap.org for this year’s 50 Tech Tips Powerpoint from the Equal Justice Conference • Visit http://www.illinoislegaladvocate.org and go to the news section for monthly tech tips from ILAO, usually published the last day of each month

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