2009-2010 SFA Training Series

1. 2009-2010 SFA Training Series Work Study OFFICE OF SCHOLARSHIPS & FINANCIAL AID

2. Agenda • Awarding • Before Hiring • Hiring Process • Maintaining CWS • You should know • 09/10 changes

3. Awarding • SFA makes the award. • CWS can be Federal or Texas funded. • WS award typically $4,000. • Award can be adjusted down (ex. Scholarship). • Students have 6 weeks to gain employment. • Some awards can be increased (based on student aid package).

4. Before Hiring • Check with your Business Administrator. • Setup a Texas and a Federal position. Place student in either according to Work Authorization form. • Determine the responsible employment personnel responsible for processing and maintaining. • Determine positions needed, hourly pay, and how many hours per week, etc.

5. Hiring Process • Steps to hire covered by Jazel Borja. • Once hiring paperwork has been completed, attach forms to initiating EPar and submit to workflow. • Official 1st day is August 17th. • An end date is needed of June 17, 2010 on EPar. • Utilize correct position number (Federal or Texas)

6. Maintaining CWS • It is the department’s responsibility to keep a running balance on student’s earnings. • If the student goes over their award, the department is responsible for 100% of the overage. • SFA will send out notices once student reaches $500.00 threshold. • Notify SFA if student is below half-time and cease employment.

7. You Should Know • Students are eligible for pay raises after 4 months of employment up to 10%. • Students can work up to 20 hours per week while school is in session and up to 40 when outside of the academic session. Students are only allowed to work a maximum of 8 hours per day and must take a 30 minute break if they work more than 6 consecutive hours. • Only 1 position allowed at a time.* • Cannot replace full time staff. • CWS positions are not benefits eligible. • Layout expectations on day 1. • Students are allowed to transfer or self terminate.

8. 09/10 Changes • Texas & Federal College Work Study will cover 100% of student’s earnings within their award. • Every student must have a performance evaluation and termination notice on file with SFA at the end of their employment. Attn: Chris West (2010)

9. Questions Please!

10. COLLEGE WORK-STUDY WORKSHOP www.career.uh.edu Walk-In Hours: Monday-Thursday 9-11a, 2-4p Regular Office Hours: Monday-Friday 8a-5p 106 Student Service Ctr. 1 (Bldg 524) Mail Code: 3040 713-743-5100 office 713-743-5111 fax

11. HOW TO HIRE A WORK-STUDY STUDENT • www.career.uh.edu • Username/password • Complete your account profile • Post a CWS position • View the applicants • Hire a Student

22. Please keep in mind • Take note of your Job ID number • Your posting is NOT live until approved • Pay rate (minimum wage $7.25*) • Offer flexible schedule if possible • Preview the job to see what the students’ view • Check your privacy options

23. To Re-Hire • For Re-Hiring a prior student, please re-post the job and have the student apply online. • To re-post an existing posting, click view/edit posting, Job ID, Re-Post this Job

30. Hire Confirmation Form • Form is printed by Employer • Employer and Student sign this form • The student will bring this form to UCS • UCS keeps this form

31. The Authorization Form • Form is printed by the employer • Employer signs and gives the form to the student • Student brings the form to UCS (along with the Hire Confirmation Form) to authorize work and to calculate the hours based on award • UCS and student sign the form • Student returns The Authorization Form to the employer • Employers attaches The Authorization Form to an E-Par along with a Personal Data Form • Those forms are sent to your Department Business Administrator  Scholarships and Financial Aid  Human Resources • Student can begin work on the date appearing on the Authorization Form signed by UCS