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Group Communication

Group Communication. Defining a team and roles. Objectives. Defining a team Know what is their role in a team List out the advantages and challenges of working in a team. Defining a team Understand the team concept Open lines of communication as foundation Understand your style and role

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Group Communication

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  1. Group Communication Apexa Dharankar Defining a team and roles

  2. Objectives • Defining a team • Know what is their role in a team • List out the advantages and challenges of working in a team Apexa Dharankar

  3. Defining a team • Understand the team concept • Open lines of communication as foundation • Understand your style and role • Roles: Plant, Resource Investigator, Co-coordinator, Shaper, Monitor, Evaluator, Team worker , Implementer, Completer-Finisher, Specialist • Advantages and challenges Apexa Dharankar

  4. Defining a team • Organizations often use different types of groups and teams to perform tasks. • Basic wokgroups: Workgroups are people who work together. • Committees: A group of people discuss topics that matter to the whole organisation. • Project teams: businesses use project teams to work on major tasks such as designing a new product etc. Apexa Dharankar

  5. Task forces and ad-hoc teams: they work on single defined task or activity, such as solving a problem. • Self-managed work teams: Such teams have a common goal. They manage themselves without supervision. • Special-purpose teams: Some teams have a special purpose but are permanent groups that meet regularly. Apexa Dharankar

  6. Understand the team concept Apexa Dharankar

  7. Understand the team concept • Teams can reflect the larger organization A team can include members from many departments. Each team member approaches the goal of the team from the point of view of their department. Teams reflect diversity of the larger organizations, which can help solve problems and meet goals. Apexa Dharankar

  8. Understand the team concept • Teams can complete projects that are too big for one person A team can handle the demands of larger and more complicated projects. Members can perform task best suited to their talents, skills, and knowledge. Apexa Dharankar

  9. Understand the team concept • Teams can create a broad range of solutions When a group of people works together cooperatively, they can draw on a large pool of ideas and abilities to solve problems. Apexa Dharankar

  10. Understand the team concept • Teams create a sense of obligation, commitment, and motivation • Teams make decision that others are willing to accept A team is more democratic. Apexa Dharankar

  11. Roles in a team • Leading At least one formal leader is required. The leader helps motivate and direct the team. • Doing This is the broadest role for most teams. Types of doers include: Apexa Dharankar

  12. Implementers Accept direction Accomplish tasks • Shapers Overcome obstacles • Finishers Pay attention to details Make sure all tasks are completed Apexa Dharankar

  13. Thinking Specialists play cerebral roles, which focus on thinking and problem solving. • Socializing It is best served by people with strong inter-personal skills who help coordinate, motivate and build a team. Apexa Dharankar

  14. Determining roles • Roles usually emerge through one or more of the following factors: • Management • Job, client or project • Training or education • Affinity Apexa Dharankar

  15. Advantages of working in a team • Satisfy a sense of belonging People need to feel that they are a welcome and valued part of their environment. They seek a sense of belonging. Both formal and informal groups help to satisfy needs for friendship and support. Apexa Dharankar

  16. Advantages of working in a team • Enhance feelings of identity and self-esteem Being a part of a team working on important tasks can reinforce members’ feelings of worth, identity and self-esteem. Apexa Dharankar

  17. Advantages of working in a team • Balance workloads and reduce stress Assigning work to a team distributes the amount of work to more people. Balancing the workload creates a shared sense of responsibility and can reduce stress. Apexa Dharankar

  18. Advantages of working in a team • Meet needs for social exchange and interaction People don’t interact on professional levels all the time. They need to communicate socially. Apexa Dharankar

  19. Advantages of working in a team • Create a support network If a single team member has a confrontation with another person in business, the team can offer support and suggestions for resolving the conflict. Apexa Dharankar

  20. Challenges of working in a team • Coordination Costs It represents time and energy that a group consumes to coordinate schedules, arrange meetings, meet, correspond, make decisions collectively, integrate the contributions of group members etc. Apexa Dharankar

  21. Challenges of working in a team • Motivation costs Free riding occurs when one or more group members leave most or all work on other group members. Social loafing describes the tendency of group members to exert less effort than they can. Apexa Dharankar

  22. Challenges of working in a team Conflict within groups can erode morale and cause members to withdraw. • Intellectual Costs It refers to characteristics of group behavior that can reduce creativity and productivity. Apexa Dharankar

  23. Thank you Visit ldceenglish.wordpress.com for more on Communication Skills Apexa Dharankar

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