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Business Process Analysis Update - OregonBuys.DPO.Meeting.September.25, 2019

Get the latest updates on the ORPIN replacement project, including the completed business process inventory, in-progress process design and prototyping, and data gathering findings. Find out about upcoming events, monthly newsletters, and the September forum results.

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Business Process Analysis Update - OregonBuys.DPO.Meeting.September.25, 2019

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  1. oregonbuys DPO Meeting September 25, 2019

  2. Current status Business process analysis – ORPIN replacement Step 1: Business process inventory (Completed) Step 2: Business process design & prototyping/scenarios (In Progress) Step 3: Hands-on walk through of business prototypes/scenarios (In Progress) Including Agency SMEs in discussions Data gathering – Preliminary findings Goal to baseline the schedule late October/early November Ramping up our communications Monthly Newsletters Planning the next monthly forum on Oct 10 (Topic, Demo, Q&A) Expanding communications to Finance & IT PLANNING

  3. September forum results 32 AGENCIES 95 ATTENDEES

  4. September forum results DISCIPLINES REPRESENTED Procurement 48 Finance Other IT 12 13 10 * 12 additional attendees didn’t identify

  5. September forum results Q&A THEMES Finance and IT inclusion in the project Organization Administrator (how many should there be by agency, could/should this person be in procurement)? Vendor registration (vendors without internet, vendor registration in SFMA, etc.) Functional “how will this scenario work”

  6. Procurement Survey Results 29 Agencies responded 7 have their own financial or accounting system (not R*STARS) Grouped into categories using the following considerations: Number of employees Sourcing/procurements centralized or decentralized Number of buyers and procurement staff

  7. Procurement survey results MEDIUM DECENTRALIZED MEDIUM CENTRALIZED LARGE SMALL Agency categories

  8. Questions &feedback Oregonbuys.info@Oregon.gov https://oregonbuys.Oregon.gov

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