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Meetings Where Everything Works

Presentation to Qwest Travel Services Meeting and Events Commodity. Meetings Where Everything Works. Presentation Overview. Competitive Advantages Consolidation Solution Response to Questions Submitted by Qwest Contract Terms & Service Agreement Open Q&A. Competitive Advantages.

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Meetings Where Everything Works

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  1. Presentation toQwest Travel ServicesMeeting and Events Commodity Meetings Where Everything Works

  2. Presentation Overview • Competitive Advantages • Consolidation Solution • Response to Questions Submitted by Qwest • Contract Terms & Service Agreement • Open Q&A

  3. CompetitiveAdvantages • Founded as Meeting & Incentive Company • Specializes in Consolidations for Fortune 500 Clients • Works in the True Spirit of Partnership • Provides Flexibility and Complete Customization • Known for Our Integrity • Based in Colorado

  4. ConsolidationSolution • “QMtgWorks.com” - The Solution Where Everything Clicks - consolidated Web site that’s easy to use - domain name already registered by TG Worldwide for Qwest’s use • Resource Center - Back-up Support Available By Phone

  5. QMtgWorks.com • Custom Web Site - Qwest’s Primary Consolidation Tool - developed and maintained by TG Worldwide exclusively for Qwest - resides on TG Worldwide server - provides multiple functionalities: - plan a Qwest meeting - register for a Qwest meeting - track reports on-line

  6. QMtgWorks.com Demonstration

  7. Qwest Questions Q:All airline, hotel, print, collateral and promotional materials will be procured via Qwest agreements. Discuss impacts that will have on what has been proposed. A: • Add TGWW as an Approved Vendor to Contracts • Provide TGWW with Contract Copies • Provide TGWW with Electronic Files for Airline Discounts • Explain TGWW Objectives with Each Contract • Contracts Loaded into Computer Systems to Ensure Compliance

  8. Pricing Model Full Program Management TG Worldwide Retains Commissions in This Pricing Model • If a Net Hotel Rate or Airfare is used, 10% is added to Rate • Estimated Budget, Revised Budgets, Final Budgets • How “Breakage” Works • Reconciliation

  9. Full Program Management Per Diems • Staff Air and Hotel Accommodations @ Actual • Daily On-Site Labor Rate @ $200 Per Person Per Day • Daily Expense Rate @ $75 Per Person Per Day • No Other Fees EVER (Data management, Communications, Ticketing, etc.)

  10. Alternate Pricing ModelsFull Program Management • Cost Plus Management Fee • Per Delegate Fees • Flat Management Fees

  11. Volume Discount Hurdles • < $30,000,000 @ 13% (Net/.87) • $30,000,001 - $35,000,000 @ 12% (Net/.88) • $35,000,001 - $40,000,000 @ 11% (Net/.89) • $40,000,001 > @ 10% (Net/.90)

  12. Qwest Questions Q:Airfare: Qwest plans to initiate an annual meetings/event contract with key airlines directly. Do you have a problem with using either this contract or Qwest’s corporate contract when issuing tickets? A:We will happily implement current contracts – and provide comparisons on a ticket by ticket basis against published, meeting and TGWW specially negotiated fares.

  13. Qwest Questions Q:Hotels: Qwest plans to establish a hotel contract to include all hotel language (with various options based on size of meeting) regarding cancellation, attrition, etc. Do you have a problem executing this agreement as long as Qwest has received initial approval from the key meeting hotels? A:Absolutely we can do this for you. We have no hesitation about executing the agreement as part of the RFP process with all hotels. Additionally, we’ll help you develop the document.

  14. Qwest Questions Q:Communications: Is equipment priced at actual cost, i.e. radios, printers, phones, fax and copy machines? A:All budget line items are submitted at actual cost.

  15. QMtgWorks.comMeetings Where Everything Works

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